Annual Security and Fire Safety Report

Transcription

1 2017 Annual Security and Fire Safety Report Includes statistics from 2014, 2015, and 2016 for the campuses in Pocatello, Idaho Falls, Meridian, and Twin Falls. Published on or before October 1, 2017

2 Table of Contents CLERY ACT REQUIREMENTS... 3 A. WHAT IS THE CLERY ACT?... 3 B. PREPARING THE ANNUAL SECURITY AND FIRE SAFETY REPORT... 4 C. DAILY CRIME LOG... 4 OVERVIEW OF PUBLIC SAFETY... 5 A. PUBLIC SAFETY LAW ENFORCEMENT AUTHORITY, JURISDICTION, AND OFFICER TRAINING... 6 B. CRIMINAL ACTIVITY AT NONCAMPUS LOCATIONS INVOLVING STUDENTS... 8 REPORTING CRIMES AND OTHER EMERGENCIES... 8 A. ACCURATE AND PROMPT CRIME REPORTING... 8 Online Crime Reporting... 9 Anonymous Reporting... 9 Voluntary Confidential Reporting Campus Security Authorities Pastoral and Professional Counselors and Confidential Reporting B. EMERGENCIES ISSUANCE OF TIMELY WARNINGS ISSUANCE OF PUBLIC SAFETY ADVISORIES ISSUANCE OF EMERGENCY NOTIFICATIONS EMERGENCY OPERATIONS A. EMERGENCY OPERATIONS PLAN B. EMERGENCY EVACUATION PROCEDURES C. TESTING OF EMERGENCY RESPONSE AND EVACUATION PROCEDURES D. EMERGENCY ACTION PLANS CAMPUS SECURITY AND ACCESS A. ACCESS TO AND SECURITY OF CAMPUS FACILITIES B. MAINTENANCE OF CAMPUS FACILITIES MISSING STUDENT NOTIFICATION SECURITY AWARENESS AND CRIME PREVENTION PROGRAMS DATING VIOLENCE, DOMESTIC VIOLENCE, SEXUAL ASSAULT, AND STALKING A. OUR COMMITMENT TO ADDRESSING DATING VIOLENCE, DOMESTIC VIOLENCE, SEXUAL ASSAULT, AND STALKING B. WHAT IS CONSENT? C. DEFINING DATING VIOLENCE, DOMESTIC VIOLENCE, SEXUAL ASSAULT, AND STALKING Dating and Domestic Violence Sexual Assault Stalking D. RISK REDUCTION, WARNING SIGNS OF ABUSIVE BEHAVIOR AND FUTURE ATTACKS Personal Responsibility Intervene if You See Something Wrong Signs of Unhealthy Relationships Reduce Your Risk of Victimization Common Stalking Behaviors E. EDUCATION AND PREVENTION PROGRAMS F. WHAT TO DO IF YOU HAVE BEEN THE VICTIM OF DATING VIOLENCE, DOMESTIC VIOLENCE, SEXUAL ASSAULT, OR STALKING Medical Care Report an Incident G. RESOURCES Emotional Care Victim Advocacy Legal Support Protective Orders University Support Services H. RESPONDING TO REPORTS OF DATING VIOLENCE, DOMESTIC VIOLENCE, SEXUAL ASSAULT, AND STALKING Initial Investigation

3 Protecting the confidentiality of victims I. INSTITUTIONAL DISCIPLINARY ACTION IN CASES OF ALLEGED DOMESTIC VIOLENCE, DATING VIOLENCE, SEXUAL ASSAULT, AND STALKING. 48 Student Conduct Process Faculty/Staff Process Standard of Evidence/Information J. POSSIBLE SANCTIONS OR PROTECTIVE MEASURES Students Faculty/Staff SEX OFFENDER REGISTRATION INFORMATION DRUG AND ALCOHOL POLICIES A. POSSESSION, USE, AND SALE OF ALCOHOL BEVERAGES Alcohol Policies Standards of Conduct Regulations related to Alcohol Possession, Use, and Sale B. ILLEGAL DRUGS C. DRUG AND ALCOHOL ABUSE EDUCATION PROGRAMS FIREARMS AND WEAPONS POLICIES CRIME STATISTICS D. PREPARATION OF ANNUAL DISCLOSURE OF CRIME STATISTICS E. DEFINITIONS OF REPORTABLE CRIMES FOR CRIME STATISTICS Criminal Offenses Hate Crimes VAWA Offenses Alcohol, Drug, and Weapons Offenses F. DEFINITIONS OF CLERY GEOGRAPHY On-Campus On-Campus Student Housing Facility Non-Campus Building or Property Public Property G. CRIME STATISTICS TABLES Pocatello Campus Idaho Falls Campus Meridian Campus Twin Falls Campus ANNUAL FIRE SAFETY REPORT FIRE SAFETY SYSTEMS IN ON-CAMPUS STUDENT HOUSING FACILITIES FIRE DRILLS FIRE SAFETY POLICIES IN STUDENT HOUSING FACILITIES FIRE EVACUATION IN THE EVENT OF A FIRE FIRE SAFETY EDUCATION AND TRAINING PROGRAMS FIRE REPORTING PLANS FOR FUTURE IMPROVEMENT IN FIRE SAFETY FIRE STATISTICS Definitions Pocatello Fire Statistic Table Pocatello Fire Statistic Table Pocatello Fire Statistic Table

4 Clery Act Requirements A. What is the Clery Act? Signed into law in 1990, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act commonly referred to as the Clery Act, is a federal law that requires institutions of higher education receiving federal financial aid to report specified crime statistics on its campuses and to provide other safety and crime information to the members of the campus community. Institutions must publish an Annual Security Report detailing statistics regarding reported crimes committed on campus and at affiliated locations for the previous three (3) calendar years, and describing specified policies, procedures and programs regarding safety and security. This requirement of the Clery Act is intended to provide students and their families, as higher education consumers, with accurate, complete, and timely information about the safety of the campus so that they are able to make informed decisions. All post-secondary public and private institutions participating in federal student aid programs must adhere to these regulations. The Clery Act was championed by Howard and Connie Clery after their daughter Jeanne was murdered at Lehigh University in To ensure compliance with the Clery Act, Idaho State University (ISU or University) must meet certain obligations required by federal law. These obligations include: (1) policy disclosure; (2) records collection and retention; and (3) information dissemination. Policy Disclosure ISU must provide the campus community and prospective students or employees with accurate statements of current policies and practices regarding procedures for students and others to report criminal actions or other emergencies on campus, security of and access to campus facilities, and campus law enforcement. Records Collection and Retention ISU is required to keep records of crimes reported on campus by Campus Security Authorities (CSAs), to make a reasonable good faith effort to obtain certain crime statistics from appropriate law enforcement agencies to include in the annual security report, and to keep a daily crime log open for public inspection. All supporting records, including daily crime logs, are kept for seven (7) years. Information Dissemination To provide members of the campus community with information needed to make informed personal safety decisions, ISU must: (1) provide a timely warning of any Clery Act crime that represents an ongoing threat to the safety of students and employees; (2) develop and maintain a log of all crimes reported to ISU s Department of Public Safety (Public Safety) and ensure public access to the crime log during normal business hours and; (3) publish an Annual Security and Fire Safety Report (ASR), make the report available to all current students and employees, and ensure the ASR is made available to the campus community, prospective students, and employees. We encourage members of the ISU community to use this report as a guide for safe practices on and off campus. 3

5 B. Preparing the Annual Security and Fire Safety Report The ASR is prepared each year to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (herein referred to as Clery Act), and the Violence Against Women Act (herein referred to as VAWA). To prepare this report, Public Safety seeks cooperation from multiple ISU departments including, but not limited to, the Division of Student Affairs, General Counsel, the Office of Human Resources, the Office of Equal Opportunity/Affirmative Action and Diversity, as well as local law enforcement agencies surrounding our campuses and other properties. To distribute the ASR, Public Safety sends a notice via and/or postcard each year to all enrolled students and current employees to provide a web link to access this report. The notice includes a brief summary of the contents of the report and the direct web link to where the ASR can be found online. The report is available online on the Public Safety website at Copies of the ASR may be obtained from Public Safety located at 625 E Humbolt on the Pocatello campus or by contacting Public Safety at (208) or pubsafe@isu.edu. Prospective employees may obtain a copy of the report on ISU s Jobs website at and prospective students may obtain a copy of the report on the application for admission at Prospective students and prospective employees may also obtain a copy of the report through Public Safety as listed above. C. Daily Crime Log The crime and fire log is updated on a daily basis and is posted online within two (2) business days. It provides details about crimes and fires that have been reported to Public Safety. The crime and fire logs for the Pocatello, Idaho Falls, and Meridian campuses can be found online at Since the Pocatello campus has oncampus residential facilities, it maintains a hard copy of a combined crime and fire log. Fires that occur in on-campus housing are listed in the crime log in red and reflect the date, time, location, and nature of the fire. Since the Idaho Falls and Meridian campuses do not have on-campus residential facilities, these locations only maintain a hard copy of a crime log. Each respective log is available at the Public Safety office on each campus during normal business hours. The Public Safety office in Pocatello is located at 625 E Humbolt, the Idaho Falls office is located in the Bennion Student Union building at 1784 Science Center Dr., and the Meridian office is located at 1311 E Central Dr. The ISU-Twin Falls campus is located on the greater campus of College of Southern Idaho (CSI). CSI maintains a daily crime log that encompasses crimes that occur on the campus. Entries that start with a case number of "NA" involve information received from those who are defined by federal law as a CSA. These CSAs share non-identifying information with Public Safety that is provided by the victim. In these incidents, the victims did not file official police reports and it is therefore not always possible to provide information regarding the seven (7) areas typically covered in the crime log (i.e. Nature/Classification; Date Reported; Date Occurred; Time; General Location; Off Campus (Y or N); Disposition). Since an official report was not filed, no disposition is given. These incidents are reported to 4

6 Public Safety for statistical purposes and are posted to the crime log when the information is received by Public Safety. For all other incidents, the disposition of the incident is listed. The disposition of the incident provides information about the current status of an incident or investigation. If there is a change in the disposition during the sixty (60) day period after the original crime log entry is made, the disposition will be updated within two (2) business days. According to federal law, an institution may withhold any of the required fields of entry, i.e. the nature, date, time, location, and/or disposition if any of the following conditions apply: The disclosure is prohibited by law. The disclosure would jeopardize the confidentiality of the victim. The disclosure would jeopardize an ongoing criminal investigation or the safety of an individual. The disclosure would cause a suspect to flee or evade detection. The disclosure would result in the destruction of evidence. Overview of Public Safety ISU s Department of Public Safety consists of professional Public Safety Officers dedicated to providing best in class service to the ISU community. With offices and officers at the Pocatello, Idaho Falls, and Meridian campuses, Public Safety strives to ensure the safety and security of our students, faculty, staff, and visitors. Public Safety is a unit of General Counsel, and the Chief Security Officer and Director of Public Safety oversees the department. The department is comprised of individuals working in the following functional areas: Patrol, Dispatch Center, Parking Office, Emergency Management, Bengal Card Office, Emergency Notifications, and Security Systems. The department s main office is located on the Pocatello campus and is open twenty-four (24) hours a day, seven (7) days a week, to serve the needs of the campus community. Public Safety maintains a twenty-four (24) hour Dispatch Center located on the Pocatello campus. It is staffed with trained dispatchers who answer calls for service, dispatch officers, and dispatch other emergency services as needed for the Pocatello, Idaho Falls, and Meridian campuses. The Dispatch Center can be reached by calling (208) or by dialing 2911 from a campus telephone. The Dispatch Center has radio and back-up emergency telephone communication links with local emergency response agencies. Public Safety s radio system is part of the State of Idaho 700MHz radio systems. This system allows Public Safety to monitor and communicate directly with area police and fire agencies. Public Safety is connected to the Pocatello City and Bannock County records management and information system which allows dispatch real-time information regarding on-going activities. The central fire and security alarm receiver is located in the Dispatch Center allowing constant monitoring of these systems as well as monitoring of intrusion detection alarms. Security cameras and card access systems located throughout the Pocatello, Idaho Falls, and Meridian campuses are also monitored by the 5

7 Dispatch Center. They maintain the campus information line at (208) that is primarily used to provide recorded information pertaining to weather-related campus closures and campus emergencies on the Pocatello, Idaho Falls, and Meridian campuses. Ensuring the safety and security of our students, faculty, and staff - as well as the University's campus in general - is our mission. Public Safety seeks to promote mutual cooperation and conflict resolution by establishing a positive social atmosphere where effective learning can take place. The professionals in Public Safety cooperate with several other individuals and organizations on and around campus to accomplish that mission. A. Public Safety Law Enforcement Authority, Jurisdiction, and Officer Training Pocatello Campus Public Safety Officers are on duty and available twenty-four (24) hours a day, seven (7) days a week on the Pocatello campus. They patrol the campus on foot, on patrol bicycles, by motorcycle, and in marked patrol vehicles. Public Safety Officers are Idaho Peace Officer Standard and Training (POST) certified, Crime Prevention Specialists certified through the Idaho Crime Prevention Association (ICPA), and trained through several courses offered by the International Association of Campus Law Enforcement Administrators (IACLEA). Officers are armed and meet annual firearm qualification requirements. All officers receive updated training necessary for quality job performance. Although Public Safety Officers are not sworn peace officers, they are responsible for enforcement of University rules and regulations. Public Safety Officers are authorized to make citizen's arrests when necessary in order to detain suspicious subjects for questioning by the police. The Pocatello campus is within the jurisdiction of the Pocatello Police Department, Bannock County Sheriff s Office, and Idaho State Police. The Pocatello campus is patrolled regularly by the Pocatello Police. Various buildings on campus are often used by city, county, and state law enforcement for training activities. Public Safety staff work closely with local, state, and federal law enforcement agencies to assist in safeguarding the campus community. ISU has a written Memorandum of Understanding (MOU) with the Pocatello Police Department and the Bannock County Sheriff s Office. These MOUs clarify jurisdiction and peace officer authority on the property of ISU. In emergency situations where police action is necessary, ISU may request the Pocatello Police Department or Bannock County Sheriff s Office to respond and take appropriate action. These agencies have authority to act on ISU property whenever there is a need. ISU does not have an MOU with the Idaho State Police. University Place in Idaho Falls A Public Safety Officer is on duty and available Monday through Friday from 8:00 a.m. to 4:00 p.m. on the Idaho Falls campus. The officer patrols the campus on foot, on patrol bicycles, and in a marked patrol vehicle. This Public Safety Officer is POST certified, a Crime Prevention Specialist certified through ICPA, and trained through courses offered by IACLEA. The officer is armed and meets annual firearm qualification 6

8 requirements. The officer receives updated training necessary for quality job performance. Although the Idaho Falls Public Safety Officer is not a sworn peace officer, the officer is responsible for enforcement of University rules and regulations. The Public Safety Officer is authorized to make citizen's arrests when necessary in order to detain suspicious subjects for questioning by the police. These facilities are within the jurisdiction of the Idaho Falls Police Department, Bonneville County Sheriff s Office, and Idaho State Police. Idaho Falls Police officers are contracted to cover this campus Monday through Friday from 4:00 p.m. to 11:00 p.m. and on Saturdays from noon to 6:00 p.m. ISU does not have an MOU with the Idaho Falls Police Department, Bonneville County Sheriff s Office, or the Idaho State Police. ISU Meridian Public Safety Officers are on duty and available Monday through Friday from 7:30 a.m. to 10:30 p.m. and patrol the campus on foot and in marked patrol vehicles. Some of the officers are POST certified. Some of the officers are armed and they meet annual firearm qualification requirements. All officers receive updated training necessary for quality job performance. Although Public Safety Officers are not sworn peace officers, they are responsible for the enforcement of University rules and regulations. Public Safety Officers are authorized to make citizen's arrests when necessary in order to detain suspicious subjects for questioning by the police. ISU Meridian is within the jurisdiction of the Meridian Police Department, Ada County Sheriff s Office, and the Idaho State Police. The Meridian Police patrol this area in the same manner as they do the rest of the city. ISU does not provide security at this location after 10:30 p.m. ISU does not have an MOU with the Meridian Police Department, Ada County Sheriff s Office, or the Idaho State Police. ISU Twin Falls at College of Southern Idaho Public Safety does not have an officer at this location. CSI Campus Security officers are on duty and available twenty-four (24) hours a day, seven (7) days a week. The facility is within the jurisdiction of the Twin Falls Police Department, Twin Falls County Sheriff s Office, and the Idaho State Police. The Twin Falls police patrol this area in the same manner as they do the rest of the city. ISU does not have an MOU with the Twin Falls Police Department, Twin Falls County Sheriff s Office, or the Idaho State Police. ISU Caldwell at College of Idaho Public Safety does not have an officer at this location. College of Idaho Campus Security officers are on duty and available twenty-four (24) hours a day, seven (7) days a week. The facility is within the jurisdiction of the Caldwell Police Department, Canyon County Sheriff s Office, and the Idaho State Police. The Caldwell Police patrol this area in the same manner as they do the rest of the city. ISU does not have an MOU with Caldwell Police Department, Canyon County Sheriff s Office, or the Idaho State Police. 7

9 ISU Outreach Centers ISU has Outreach Centers that are located in American Falls and Blackfoot. Public Safety does not have a security officer at these locations. ISU does not have an MOU with any of the local, county, or state law enforcement agencies where these centers are located. B. Criminal Activity at Noncampus Locations Involving Students ISU does not operate any noncampus student residential facilities for officially recognized student organizations. As such, ISU does not have a policy concerning the monitoring and recording, through local police agencies, of criminal activity in which students are engaged at a noncampus locations of student organizations officially recognized by the institution, including student organizations with noncampus housing facilities. There are several registered student organizations that have privately owned houses located off-campus. If the local police department is called to respond to one of these locations, it will typically notify Public Safety to respond with them, or after they have responded, will inform Public Safety of the situation. However, local police departments do this out of courtesy and are not required to notify or involve Public Safety when they respond to a call involving private property. Public Safety relies on its close working relationships with local law enforcement agencies to receive information about incidents involving students off campus. If Public Safety is notified of a crime or other serious incident occurring at noncampus events organized by and/or held by recognized student organizations, Public Safety may conduct its own investigation and will forward the information to Student Affairs or Human Resources for possible disciplinary action. Reporting Crimes and Other Emergencies ISU does not have an official written policy requiring members of the ISU community to report crimes. However, ISU encourages accurate and prompt reporting of all crimes and safety related incidents to Public Safety and to local law enforcement, including incidents when the victim of a crime elects to, or is unable to, make such a report. These crime reports may be used for the purpose of making Timely Warning notices and are used for the annual disclosure of crime statistics. A. Accurate and Prompt Crime Reporting The Public Safety Dispatch Center is staffed with dispatchers twenty-four (24) hours a day, seven (7) days a week to answer calls. Public Safety responds immediately to emergency calls and works closely with local first responders (police, sheriff, fire, and ambulance) to coordinate effective responses to such calls. Upon receipt of non-emergency calls, the Dispatch Center will dispatch an available officer. Individuals who would like to report a non-emergency situation can contact Public Safety for information on where or how to file a report or from whom to request assistance. Public Safety can be contacted twenty-four (24) hours a day, seven (7) days a week by calling Public Safety s Dispatch Center at (208) In addition to contacting Public Safety directly to make a report with an officer, there are also a variety of reporting methods described below. 8

10 ISU incident reports involving students are forwarded to the Division of Student Affairs for review. The Division of Student Affairs is vested with authority to sanction students for violations of ISU policy and inappropriate behaviors on and off the campus. The Division of Student Affairs sanctions include, but are not limited to suspension and expulsion. Online Crime Reporting Public Safety has a timesaving crime reporting option. Crimes that are not in progress or that do not constitute an emergency, can be reported on the Public Safety website at All reports of crimes will be investigated by Public Safety and/or local law enforcement to the extent possible with the information provided. For reporting situations involving students of concern, the Division of Student Affairs has the following online form: QnQsAy8gfRZd4wKvlMJFLGGXKYiM8pFlUuHs%3d. For reporting situations involving harassment and discrimination, including sexual harassment, and other types of sexual misconduct, the Title IX Coordinator has the following online form: Anonymous Reporting Public Safety offers anonymous reporting through its website. An individual can fill out an anonymous reporting form at The form is used to provide information anonymously regarding possible crimes or incidents, planned incidents, and/or law or policy violations. Once the form is submitted, the contents of this form are ed directly to Public Safety and the sender appears as web so the person making the report is not identifiable to Public Safety. Anonymous reports that provide sufficient information to ascertain the type of alleged criminal incident and that the alleged crime occurred within Clery Act geography will be included on the daily crime log and may be disclosed in the annual report of crime statistics for the institution. All reports of crimes will be investigated by Public Safety and/or local law enforcement to the extent possible with the information provided. ISU contracts with a third-party for anonymous reporting of crimes, ethics violations, discrimination, and harassment. Reports can be made by accessing the following website: or by calling the hotline number (800) Upon filing a report, a person has the option of identifying themselves and providing contact information which will remain confidential. Emergency or crisis information, or information on situations needing an immediate response SHOULD be communicated to Public Safety immediately by calling (208) Public Safety follows up on all information sent through anonymous, confidential, and other online reporting forms, however, messages sent through these sites are not monitored twenty-four (24) hours a day. 9

11 Voluntary Confidential Reporting A victim of a crime who does not want to pursue action within the University disciplinary system or the criminal justice system may still want to consider making a confidential report to Public Safety for inclusion in ISU s annual disclosure of crime statistics. The purpose of a confidential report is to comply with the victim s wish to keep the matter confidential, while taking steps to ensure the safety of the victim and others. With such information, the University can 1) keep an accurate record of the number of incidents involving students, 2) determine where there is a pattern of crime with regard to a particular location, method, or assailant, and 3) alert the campus community to potential danger. The information obtained in a confidential report will be shared only with those University officials who assist in the investigation and/or resolution of the complaint (i.e. the Title IX Coordinator), or as required by law. In cases where there is an allegation of sexual misconduct (sexual assault, domestic violence, dating violence, or stalking), identifying information, if known, must be passed on to the Title IX Coordinator pursuant to federal requirements and institutional policy. The Title IX Coordinator will provide access to resources and notification of rights as an ISU community member. Any additional information shared with the Title IX Coordinator is up to the victim; the Title IX Coordinator will not pressure any party to share additional details. If a report of a crime or incident of sexual misconduct discloses an immediate threat to the campus community and timely notice must be given to protect the health and/or safety of the ISU community, the University may not be able to maintain complete confidentiality. Immediately threatening circumstances include, but are not limited to, reported incidents of sexual misconduct that include the use of force, crimes involving a weapon, crimes of violence, or other circumstances that represent a serious and ongoing threat to ISU students, faculty, staff, or visitors. Any Timely Warning issued will not include information which might identify the victim of a crime. Campus Security Authorities Individuals responsible for student and campus activities, campus security, event security, and people ISU identifies as those to whom crimes should be reported are classified as CSAs under the Clery Act, and have specific crime reporting obligations under the law. CSAs must immediately forward reports of allegations of crimes they conclude are made in good faith, to ISU s Chief Clery Compliance Officer, Lewis Eakins at eakilewi@isu.edu, even if the crime has been reported to law enforcement. The intent of including non-law enforcement personnel as CSAs is to acknowledge that many individuals, and students in particular, are hesitant about reporting crimes to Public Safety or law enforcement, but may be more inclined to report incidents to other campus-affiliated individuals. The following individuals are CSAs: Individuals who work for Public Safety; Any individual with responsibility for an aspect of campus security, but who does not constitute or is not a member of Public Safety, such as contract security officers and event security staff; Any individual or organizational unit identified by an institutional policy or designation as one to which students and employees can report criminal offenses; and 10

12 Any official with significant responsibility for student and campus activities, including but not limited to: o Professional staff in the Division of Student Affairs; o Leaders in Student Affairs and University Housing (such as University Housing Director, Associate Director, Assistant Director, Building Managers, Resident Directors, and Resident Assistants); o Advisors to student organizations; o Athletic Director (AD) and coaches (including Assistant ADs, Assistant Coaches, Volunteer and Sport Club Coaches); o Administrators at branch, satellite, and separate campuses; o Faculty or staff members who accompany students on institution-sponsored short stay away trips; o University President; o Vice Presidents; o Deans of academic programs; o Title IX Coordinator; o Ombudsman; o Director of University Health; o Director of Counseling and Testing; and o Clery Compliance Committee members. University Vice Presidents, Deans, and Directors shall annually assist the Clery Compliance Officer in identifying people within their units who may be CSAs for purposes of the Clery Act. Because personnel and job descriptions change, someone who is a CSA one year might not be a CSA the following year. To determine which individuals are CSAs, the function served by that individual must be considered. If someone has significant responsibility for student and campus activities, he or she is a CSA. Reports from CSAs are included in the annual statistical disclosure of crime statistics contained in this report, the Daily Crime Log, and may be the basis for a Timely Warning or Emergency Notification. CSAs are not required to pass on alleged crime information they become aware of in an indirect manner (such as overhearing a hallway conversation, or something a student mentions during an in-class discussion, or that a victim mentions during a group presentation), and are not responsible for determining whether or not a crime took place. The preferred method for CSAs to report crimes to the Clery Compliance Officer is by using the online CSA Crime Statistic Reporting Form found at Any questions about CSAs, crime reporting or the Clery Act in general can be directed to Lewis Eakins by calling (208) , or by ing eakilewi@isu.edu. Pastoral and Professional Counselors and Confidential Reporting Pastoral and professional, licensed counselors are NOT considered CSAs under the Clery Act while serving in a counselor capacity and are not required to report crimes for inclusion in the annual disclosure of crime statistics or for the purpose of a Timely Warning. ISU Counseling and Testing does not have written procedures regarding the reporting of crimes discovered by its counselors. However, pastoral and 11

13 professional counselors are encouraged, if and when they deem it appropriate, to inform the person they are counseling to report the incident to Public Safety directly, anonymously, or on a voluntary confidential basis for inclusion on the Daily Crime Log as well as in the annual disclosure of crime statistics. The definitions of pastoral and professional counselors under the Clery Act are: Pastoral Counselor: A person who is associated with a religious order or denomination, is recognized by that religious order or denomination, is recognized by that religious order or denomination as someone who provides confidential counseling, and is functioning within the scope of that recognition as a pastoral counselor. Professional Counselor: A person whose official responsibilities include providing mental health counseling to members of the institution's community and who is functioning within the scope of the counselor s license or certification. B. Emergencies In the case of an emergency, members of the campus community should call 911 to summon help from police, fire, ambulance, and/or rescue services. Emergency "Blue Light" telephones are located strategically on the Meridian campus for reports of crimes in progress, suspicious persons, medical emergencies, or concerns about personal safety. These phones have been placed at two (2) locations: one blue light phone is located near the main entrance and a second one is located near the visitor/student parking lot. These phones are directly connected with the Meridian Police department. When the button is pushed, the call is automatically registered on an annunciator panel and the communications officer will dispatch the appropriate emergency response team to the caller. If possible the caller should stay on the line to give dispatch details. In July 2016, the emergency blue light phones were removed from the Pocatello and Idaho Falls campuses and the Rave Guardian personal safety app was implemented. RAVE Guardian is a free and optional personal safety app. This app is available to ISU students, faculty, and staff who have an isu.edu login. RAVE Guardian transforms smartphones into a personal alarm beacon. The app allows users to use an emergency call button which will call and send a notification to Public Safety dispatch with one (1) click, providing the user s information and GPS location. In addition, users can also send text or photo content directly to Public Safety if they witness something suspicious on campus. Users can also set a safety timer to notify designated guardians if they are alone or in an unfamiliar location. For more information on RAVE Guardian please see the website at: Guardian App. Some Idaho Falls and Pocatello campus telephones are equipped with a duress button that when pressed, connects the caller to the Public Safety Dispatch Center. The appropriate emergency responder will be sent to the caller s location. 12

14 Accidents In order to prevent accidents on campus, the campus community should be aware of traffic conditions while driving vehicles or riding bicycles on campus. If an accident occurs on campus or in one of the campus parking lots, Public Safety should be called at (208) Issuance of Timely Warnings In the event that a situation arises involving an incident identified as a Clery Act crime on campus, in noncampus buildings or property, or on public property immediately adjacent to and accessible from the campus that, in the judgment of the Director of Public Safety or his designee, constitutes an immediate or continuing threat to students, faculty, staff, or visitors, a campus wide Timely Warning will be issued. The warning will be issued through Rave Mobile Safety mass notification system by . The Public Safety Director or a designee will have oversight for writing Timely Warnings. The warnings are approved by General Counsel, reviewed by Marketing and Communications, and distributed to the ISU community by Public Safety. Timely Warnings can be issued for the Clery Act reportable crimes: arson, criminal homicide, robbery, motor vehicle theft, burglary, aggravated assault, and sex offenses on a case-by-case basis, depending on the facts of the case, the information known by Public Safety, and whether there is a continuing threat to the campus community. A report that is filed more than five (5) days after the date of the alleged incident may not allow Public Safety to send a Timely Warning to the ISU community. This type of situation will be evaluated on a case by case basis. Timely Warnings may also be issued for non Clery Act crime classifications as deemed necessary and appropriate. A Timely Warning will typically include the following, unless issuing any of this information would risk compromising law enforcement efforts: date and time or time frame of the incident; a brief description of the incident; information that will promote safety and potentially aid in the prevention of similar crimes; suspect description(s) when deemed appropriate and if there is sufficient detail; police/public Safety agency contact information; and other applicable information. Warnings will be written in a manner that withholds the names of victims as confidential. Anyone with information warranting a Timely Warning should report the circumstances to Public Safety immediately. Issuance of Public Safety Advisories If Public Safety learns of a serious crime or other incident, either on or off campus, and there is no indication of a serious or continuing threat to the ISU community, a Public Safety Advisory may be issued. The purpose of a Public Safety Advisory may be to seek additional information from the ISU community or to heighten awareness to the facts surrounding an alleged crime that has taken place. 13

15 Issuance of Emergency Notifications Public Safety receives information about crimes and other emergencies from different entities on campus, local law enforcement, as well as the local community, and investigates that information to determine whether there is an emergency or dangerous situation on campus that poses an immediate threat to the health or safety of some or all members of the ISU community. Upon confirmation of such significant emergency or dangerous situation, Public Safety will, without delay, and taking into account the safety of the ISU community, determine the content of the Emergency Notification and initiate the notification system, unless issuing an Emergency Notification will, in the reasonable judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency. Public Safety utilizes an Emergency Notification system known as Rave Mobile Safety to send an ISUAlert to ISU students, faculty, and staff through any combination of , phone calls, text messaging, internal/external public address system, and RSS feed to ensure multiple methods of electronic and cellular communication in the event of an emergency. Public Safety also utilizes a recorded telephone message line at (208) to give emergency information and to provide updates. Examples of the types of situations that may prompt an ISUAlert or Emergency Notification are: Potential life-threatening situations occurring on campus Building emergencies Extreme weather conditions (official weather warnings) Unplanned University closures (weather, power outages, etc.) Once the report is received of a significant emergency or dangerous situation, the Director of Public Safety or his designee will confirm with Public Safety personnel on scene and then authorize the notification. The Director of Public Safety or his designee will determine the content of the notification based on the type of emergency and will also determine the appropriate segment or segments of the campus community to receive a notification. Generally, the University will send its entire community an Emergency Notification, including community members located at separate campuses. Once the message has been drafted, one of the following Public Safety personnel will initiate the notification system: A Public Safety Dispatcher Emergency Notification System Coordinator University Control and Access Systems Manager Clery Compliance Coordinator If time allows, the Director of Public Safety or his designee will consult with the General Counsel and the Associate Vice President of Marketing and Communications before authorizing an Emergency Notification. If it becomes necessary to send the Emergency Notification authorized by Public Safety to members of the larger community, Marketing and Communications will be responsible for coordinating the notification 14

16 through social media and local news outlets. The following factors will be taken into account in determining if ISU will disseminate emergency information to the larger community: Type of emergency Location of emergency The possibility that the emergency will become more dangerous ISU will provide Emergency Notification status updates using one of the communication methods already described in this section once new information or instructions are available. Once the situation that prompted the Emergency Notification has been resolved, an All Clear notification will be issued by the same means and to the same segments as the initial notification. Emergency Operations A. Emergency Operations Plan ISU attained accreditation for its Emergency Management Program in 2015 from the Emergency Management Accreditation Program (EMAP). EMAP is the international gold standard for the accreditation of emergency response and recovery planning. ISU was the second institution of higher education in the nation to attain this coveted accreditation. ISU had to meet sixty-four (64) rigorous standards to demonstrate the thoroughness of its disaster planning efforts. Emergency response on the ISU campuses is covered in detail through the Emergency Operations Plan (EOP) as a part of our comprehensive emergency management program. The EOP is designed to effectively coordinate the use of internal and community resources to protect life and property immediately following a major natural or manmade disaster, and to provide a response system for ISU faculty, staff, and students for major disasters occurring on ISU campuses. The EOP is activated whenever an emergency effecting the campus cannot be controlled through normal response measures. The first ISU official responder at a disaster scene is responsible for evaluating the situation and initiating necessary communications. First actions at the scene will be to care for any injured individuals and isolate the area to protect others from being exposed to known or suspected hazards. Once the situation has been evaluated and communicated to Public Safety, alerts may be made to the campus using Emergency Notification protocols. Large incidents that pose a significant threat to life, property, or the environment may require activations of the Emergency Operations Center (EOC) at any of the Pocatello, Idaho Falls, and Meridian campuses. The EOC can be activated for impending incidents that may be disruptive to ISU campuses. The main EOC will be located in the Public Safety building in Pocatello, Idaho, unless otherwise directed by the Incident Commander or the President s Executive Policy Group. The President s Executive Policy Group is comprised of the Vice President s Council presided by the President. The Director of Public Safety or his/her designee will supervise these operations and ensure proper representation from applicable departments and colleges is coordinated and scheduled. 15

17 Once the EOC is activated, the EOC Manager will be in charge of EOC operations, and the EOC staff will coordinate all response and recovery actions. Assistance from local emergency response agencies may also be required in large-scale incidents, and ISU will send representative liaisons to participating Incident Command Posts and the county Emergency Operations Center when the local jurisdiction is the Incident/Unified Command. One of the first objectives of the EOC is to ensure the ISU community is notified by Public Safety through the Emergency Notification protocols immediately upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on campus. B. Emergency Evacuation Procedures ISU s has developed Emergency Action Plans (EAPs) that are building specific to outline evacuation procedures germane to the building structure. The building EAPs address how to safely evacuate campus buildings in the event of a natural or man-made disaster, civil disturbance, or other emergency situation. Basic guidelines for evacuation procedures can be found at the following link and through brochures, and in newsletters. C. Testing of Emergency Response and Evacuation Procedures Emergency evacuation exercises and drills are conducted on an annual basis in accordance with the requirements of the Clery Act. All exercises or drills are scheduled. Some exercises or drills are announced to the greater ISU campus community, and other exercises or drills are only announced to key building personnel. The purpose of these evacuation exercises or drills is to test emergency response procedures, practice the coordination efforts involved in emergency response, and prepare building occupants for an orderly evacuation in case of fire or other emergency. Exercises or drills are used to familiarize building occupants with emergency response and evacuation procedures, location of emergency exits, and the sound of audio tone and voice alerts. All exercises or drills are documented by Public Safety and include a description of the exercise, the date the test was held, the time the test started and ended, and whether the test was announced or unannounced. This documentation is utilized to improve emergency response and evacuation procedures on campus. In conjunction with at least one emergency response and evacuation exercise each year, ISU will notify the campus community of the emergency response and evacuation procedures which can be found in the institution s Emergency Response Guidelines for Faculty, Staff, and Students at 16

18 Emergency response and evacuation procedures are tested twice each academic year through either an exercise or drill on the Pocatello, Idaho Falls, and Meridian campuses. Public Safety conducts an annual test of the Emergency Notification system by sending an ISUAlert, usually during the Fall semester. D. Emergency Action Plans EMERGENCY RESPONSE AND EVACUATION EXERCISES POCATELLO CAMPUS IDAHO FALLS CAMPUS MERIDIAN CAMPUS Each ISU building is required to have a Building Coordinator, who is responsible for the EAP that identifies evacuation procedures for that building. In some cases, a shelter-in-place contingency may be the best procedure to use in certain circumstances when evacuation is not a reasonable option. Public Safety works in conjunction with Building Coordinators and associated personnel to assist them with the development of their EAPs. The following guidelines are taken into account when developing an EAP: When ordered to evacuate or when alarms are activated, EVERYONE MUST LEAVE IMMEDIATELY. o Unless ordered otherwise by officials, the designated Building Coordinators, Assistant Building Coordinators, and/or Floor Monitors shall direct and ensure, to the extent practicable, that a safe evacuation is conducted. All alarms must be treated as warning of an actual emergency situation. o All department heads, faculty, managers, and supervisors must help direct employees, students, visitors, and each other to obey evacuation instructions of emergency response personnel and/or the Building Coordinators, Assistant Building Coordinators, and/or Floor Monitors. o Building Coordinators, Assistant Building Coordinators, and/or Floor Monitors shall notify emergency personnel immediately upon their arrival at the scene of the status of the evacuation, the exact location of any injured or trapped persons and those requiring assistance with evacuation. All individuals must exit quickly and calmly using nearest emergency escape routes and marked exits and proceed to the designated assembly point. o No one shall use elevators during an emergency. Elevators are called to the first floor when the fire alarm system is activated. Use only stairways in an evacuation. o Individuals shall use clear, safe escape routes and exits and proceed to the nearest outside designated assembly point, or to a location ordered by emergency response personnel. No one shall be allowed to return to an evacuated building until directed by Building Coordinators, Assistant Building Coordinators, and/or Floor Monitors. o Individuals should take personal belongings that are nearby, but no one shall take time to go to lockers or offices for personal possessions. o Where applicable and if possible and safe, laboratory gases and exhaust fans should be turned off, and doors/windows closed upon exit. 17

19 Assist persons requiring evacuation assistance to get to designated assembly point while remaining alert for trapped, injured, or other persons requiring assistance. o Transporting of individuals requiring evacuation assistance up or down stairwells shall be avoided until emergency response personnel have arrived. Unless imminent life-threatening conditions exist, relocation of these individuals shall be limited to the designated areas for evacuation assistance. o Notify emergency personnel immediately upon their arrival of the exact location of any injured or trapped persons, those waiting in designated areas for evacuation assistance, and any others who may be anywhere in the building. Protective Cover Protective cover relates to any emergency situation where evacuation may pose a greater risk than seeking protective cover. In the event of, or when an announcement is made of a serious incident on campus, such as those mentioned above, individuals should: Remain calm, and leave the area or campus, if possible to do so safely. Proceed to an area that can be secured, if unable to leave. Call 911 and Public Safety ( or 2911) when safe to do so. Send information to ISU Public Safety via or text at emergency@isu.edu. Lock or barricade all doors where possible; use furniture or desks as cover, or use a belt or other item to tie the door handle to something stable. Close window blinds or pull shades down. Turn off all lights. If possible, cover any windows or openings that have a direct line of sight into a hallway. Stay low, away from windows and doors. Sit on the floor or crouch under or behind desks and bookshelves. Stay positioned to react quickly to escape and/or fight. Immediately silence all cell phones; if communication is needed, use text messaging only. Do not sound the fire alarm in the building unless there is a fire. Do not unlock doors or attempt to leave the secured area until instructed by Public Safety, local law enforcement or an All Clear announcement via ISUAlerts is made. Shelter in Place During certain emergencies, particularly chemical, biological or radioactive material releases and some weather emergencies, faculty, staff and students may be advised to remain indoors, or shelter in place, for a period of time, rather than evacuate the building. Some basic principles of shelter in place are: Stay inside the building (or go indoors as quickly as possible). Do not use elevators. Quickly locate necessary supplies such as food, water, radio, etc. If possible, go to a room or corridor where there are no windows and few doors. If there is time, shut and lock all windows and doors. (Locking them may provide a tighter seal against chemicals). Push a wet towel up against the crack between the door and the floor to seal it. In the event of a chemical release, go to an above-ground level of the building; some chemicals are heavier than air and may seep into basements even if the windows are closed. 18