SHALER AREA SCHOOL DISTRICT Combined COW/Voting Meeting July 12, 2017 Administration Building Minutes The Board of School Directors of the Shaler Area School District held a Combined Committee of the Whole/Voting Meeting on Wednesday, July 12, 2017, at the Shaler Area Administration Building, Glenshaw, PA, with Dr. April Kwiatkowski, School Board President, presiding. This meeting began at 7:26 p.m. Board Members Present: Not Present: Others Present: Mrs. Suzanna Donahue Mr. James Fisher Mr. Tim Gapsky Dr. April Kwiatkowski Mr. Jason Machajewski Mrs. Eileen Phillips Mr. Steve Romac Mrs. Jeanne Petrovich Mr. James Tunstall Mr. Sean Aiken, Superintendent Dr. Bryan O Black, Assistant Superintendent Mr. Gary Mignogna, Director of Human Resources Ms. Sherri Ludwig, Director of Business Affairs Ms. Kathleen Graczyk, Director of Student Services Mr. Matt Hoffman, Solicitor Notice of this meeting was posted as required. Ø Dr. Kwiatkowski recognized the Public to Speak on Agenda Items. There was none. Ø Dr. Kwiatkowski called the meeting to order at 7:26 p.m. and invited all to stand for the Pledge of Allegiance. Ø Dr. Kwiatkowski then turned over the meeting to Mr. Aiken and Dr. O Black for a special presentation. o Mr. Aiken and Dr. O Black recognized the head coaches of the spring sports for their time and service to the student-athletes and the District. Abi May, Head Coach Girls Varsity Track Team Brian Duermeyer, Head Coach Boys Varsity Tennis Team Beth Snider, Head Coach Girls Varsity Lacrosse Team Bill Wightman, Head Coach Boys Varsity Lacrosse Team Brian Junker, Head Coach Boys Varsity Baseball Team Paul Stadelman, Head Coach Boys Varsity Volleyball Team Jim Ryan, Head Coach Boys Varsity Track Team Ø Dr. Kwiatkowski thanked the coaches on behalf of the School Board and noted that all spring teams made it to the playoffs. Ø On a motion by Mr. Fisher and a second by Mr. Gapsky, the following Minutes were approved by all in attendance: Committee of the Whole Meeting June 14, 2017 Voting Meeting June 21, 2017 Ø Dr. Kwiatkowski then announced items tabled or removed from the agenda: There were none.
Ø On a motion by Mr. Romac and a second by Mrs. Donahue, the agenda was approved by all Board members in attendance. Dr. O Black then announced the following Educational Items: ITEM # EDUCATION ITEMS RECOMMENDED FOR APPROVAL SUP # ACTION TAKEN Board A.1 Approve a Disciplinary Action for Student #1 for the 2017-18 school year. Disciplinary Only Action A.2 Approve the Student Code of Conduct for the 2017-18 school year. A.2 Student Code of Conduct A.3 Approve an agreement with MHY Family Services to provide special education services at Longmore Academy as needed for the 2017-18 school year. A.4 Approve the IDEA Section 619 Pass-Through Funds from the Allegheny Intermediate Unit for the 2017-18 school year in the amount of $6,144. Funds will be used for contracted services for 5-year old Kindergarten students who have an IEP. A.3 MHY Family Services Agreement A.4 IDEA Pass- Through Funds A.5 Approve the first reading of the following new policy: a. Policy No. 815.1 Social Media & Electronic Communications A5 New Policy 1 st Reading A.6 Approve the first reading of the following revised policies: a. Policy No. 203 Immunizations & Communicable Diseases b. Policy No. 204 Attendance A.6 Revised Policy 1 st Reading A.7 Approve the second reading of the following new policies: a. Policy No. 213 Assessment of Student Progress b. Policy No. 214 Class Rank Index c. Policy No. 214.1 Weighted Course Credit d. Policy No. 801 Open Records A7 New Policy 2 nd Reading Dr. O Black then announced the following Discussion Item: Discussion Item: 1. Shaler Area Education Foundation Dr. Kwiatkowski said the Foundation will have its annual 5K run/walk on the morning of Homecoming 2017 and is looking for runners, volunteers and sponsors. The Foundation also has made the decision to move to chip timing. Dr. O Black then announced the following Discussion Item: Information Item: 1. Enrollment Update Dr. O Black said the 2017-18 Kindergarten class is at about 303 students. To compare, the 2016-17 Kindergarten class was 349 students. He said the District does anticipate an increase in enrollment closer Page 2 of 8
to the beginning of the school year. Dr. O Black said the District will continue to monitor class size to keep it reasonable in each building. He then gave a breakdown of the enrollment and number of sections in each building to date. He added that this is year five for centralized enrollment. He then explained the enrollment opportunities in the District throughout the year and the locations in which they are held. A motion was made by Mr. Romac with a second by Mr. Fisher, to approve Items A.1-6, A.7b-d. Mrs. Donahue asked what the school district s responsibility is with cyberbullying with regards to the social media and electronic communications policy. Mr. Hoffman said the District does not have jurisdiction 24/7 but it does have jurisdiction within the District s buildings and technology or if it impacts the school environment. Mrs. Donahue also stated in regards to the the immunization policy the District has a significant amount of student data in its computer systems. She said at a PSBA conference, there were discussions around HIPAA laws and she was interested in what kind of protections the District has for student data. Dr. O Black said it is a good question because internally, the District does store a significant amount of student information which is then transmitted to the Department of Education. The District is required to submit this data. The only data the District s software vendors receive is directory information, but he said the District also has agreements with them that there are protections in place. Mr. Hoffman said the District s release of information is limited. He then explained the laws surrounding school districts and student data. Mrs. Donahue asked when information is sent to the Department of Education or Department of Health, if the students names are attached to the data or if the students are assigned numbers. Dr. O Black said there is a lot of information submitted to the state, but the District does not report social security numbers and each student has a unique secure ID number with the state. Mrs. Donahue asked what the District would do in the event of a data breach. Dr. O Black said the first call would be to the solicitor s office. Mr. Hoffman said he would provide additional information regarding this subject to the board in August. After no further discussion, these items were then approved by a roll call vote. Items A.1-6, A.7b-d Y Y Y Y Y Absent Y Y Absent A motion was made by Mr. Fisher with a second by Mr. Romac, to approve Item A.7a. Dr. Kwiatkowski thanked Dr. O Black and the educators on the committee for their time and the work done to update Policy No. 213 Assessment of Student Progress. She said the change is something that has been discussed for many years, and she was happy to see it finally take effect. After no further discussion, this item was then approved by a roll call vote. Item A.7a Y Y Y Y Y Absent Y Y Absent Page 3 of 8
Mr. Mignogna then presented the following Personnel items for approval. ITEM # PERSONNEL ITEMS RECOMMENDED FOR APPROVAL SUP # ACTION TAKEN B.1 Approve the following Retirement: Retirement a. Beth Antonucci, School Nurse, Middle School, effective retroactive to July 5, 2017. B.2 Rescind the following Department Chair Coach for the 2017-18 school year. Rescind Dept. Chair a. James Ryan, as Department Chair for Special Education 9-12. B.3 Approve the following 1.0 FT Deans of Students for the 2017-18 school year: Dean of Students a. Adam Rosenwald, as a full-time Dean of Students at the High School, effective for the 2017-18 school year at a stipend of $1,000 per month, above the existing teacher s salary (prorated for the months of August & June). b. Christopher Catanese, as a full-time Dean of Students at the Middle School, effective for the 2017-18 school year, at a stipend of $7,000, above existing teacher s salary. B.4 Approve the following Supplemental Contracts for Coaches for the 2017-18 school year Compensation will be in accordance with the terms and conditions of the Collective Bargaining Agreement.: Supplemental Contract Coaches Football (Fall) a. Assistant Varsity Craig Aguglia B.4a. b. Assistant Varsity Allan Tinkey c. Assistant Varsity Eric Condrin B.4c. d. Assistant Varsity Robert Ravenstahl B.4d. e. Assistant JV Cory Oakes B.4e. f. Assistant JV Nicholas Martier B.4f. g. Head 7 th 8 th Adam Rosenwald h. Assistant 7 th 8 th Drew D Agostino i. Assistant 7 th 8 th James Hellinger j. Assistant 7 th 8 th Louie Iezzi B.4 j. k. Volunteer Asst. Coach Jesse Hayward Soccer (Fall) l. Brennan Reynolds Volunteer Asst. Coach m. Kevin Fuher Volunteer Asst. Coach B.4m. n. Salvatore Hunter Volunteer Asst. Coach B.4n. B5 Approve the following Supplemental Contracts for Sponsors for the 2017-18 school year. Compensation will be according to the terms and conditions of the Collective Bargaining Agreement: B.5 Supplemental Contract Sponsors Page 4 of 8
B.6 Approve the following day-to-day Substitute Teachers for the 2017-18 school year: Day-to-Day Substitute Teachers a. Karen Tobias, Elementary Education K-6 b. Eric Ramberg, Gr. 4-8 (All Subj. 4-6, ELA & Rdg. 7-8) c. Caitlin Voight, Gr. PK-4 & Special Ed PK-8 B.7 Approve salary increases for Act 93 Administrators, as per the Act 93 Agreement, supplement attached, effective for the 2017-18 school year. B.7 Act 93 Administrators Salary Increases A motion was made by Mr. Fisher with a second by Mr. Romac, to approve Items B.1-2, B.4a-f, B.4h-n, B.5-6. Mr. Romac asked if there was a replacement for Item B.2, the department chair. Mr. Mignogna said the District did not have a name for the School Board to approve yet. After no further discussion, these items were then approved by a roll call vote. Items B.1-2, B.4a-f, B.4hn, B.5-6 Y Y Y Y Y Absent Y Y Absent A motion was made by Mr. Fisher with a second by Mr. Romac, to approve Item B.3. After no further discussion, this item was then approved by a roll call vote. Motion Carried: 6 aye; 1 nay Item B.3 Y Y N Y Y Absent Y Y Absent A motion was made by Mr. Romac with a second by Mrs. Donahue, to approve Item B.4g. After no further discussion, this item was then approved by a roll call vote. Motion Carried: 6 aye; 1 nay Item B.4g Y Y N Y Y Absent Y Y Absent Page 5 of 8
A motion was made by Mrs. Phillips with a second by Mrs. Donahue, to approve Item B.7. After no further discussion, this item was then approved by a roll call vote. Motion Carried: 5 aye; 2 nay Item B.7 Y Y N Y Y Absent Y N Absent Ms. Ludwig then presented the following Finance items for approval: ITEM # FINANCE AND OPERATION ITEMS RECOMMENDED FOR APPROVAL SUP # ACTION TAKEN C.1 APPROVE FUND PROFILES: A. General Fund Schedule of Bills and Addendum C.1A Fund Profile B. Cafeteria Fund Schedule of Bills C.1B C. CR&R Schedule of Bills C.1C D. Year-to-Date Financial Reports C.1D E. Budget Transfers C.1E F. Fund Profiles and Investments C.1F G. Bond Proceeds Schedule of Bills C.1G C.2 Cafeteria Operating Statement C.2 Cafeteria Operating Statement C.3 Approval of a change order for the repair of the power line to light pole #4 to Plavchak Construction Co., Inc. in the amount of $5,103. C.4 Approval of the execution of a deed for a property at 100 E. Pennview Street (Block & Lot No. 284-L-165) in furtherance of the sale of such property to Gerald V. Montesano, Deborah Montesano, and Gerald Montesano, Jr. for the purchase price of $1,000 as was approved on February 19, 1987 by resolution of the Joint Tax Committee comprised of the Board of County Commissioners by the Board of County Commissioners and representatives of the Township of Shaler and the Shaler Area School District. The School District, Allegheny County and Shaler Township taxing bodies received title through tax lien foreclosure proceedings and payment of the purchase price was remitted by the purchasers to the Allegheny County Law Department. C.3 Plavchak Construction Change Order C.4 Execution of a Deed Page 6 of 8
A motion was made by Mr. Fisher with a second by Mrs. Donahue, to approve Items C.1-3. Mr. Gapsky asked to clarify that Item C. 3 was not to be paid for by the District. Ms. Ludwig said the District would be reimbursed through a deduction from the main contractor. Dr. Kwiatkowski asked for an update to the cafeteria budget. Ms. Ludwig said initial calculations show a profit of $8,000 to $9,000 for the year, however the District is guaranteed $12,000, so it will receive that amount. Mr. Fisher asked why the food costs increased. Ms. Ludwig said one of the ongoing issues is with the chicken and having to order it from different vendors as well as all food prices increasing in general. After no further discussion, these items were then approved by a roll call vote. Items C.1-3 Y Y Y Y Y Absent Y Y Absent A motion was made by Mr. Fisher with a second by Mr. Romac, to approve Item C.4. Mr. Romac asked for clarification on Item C.4. Mr. Hoffman said in 1979, the three taxing bodies gained title to a property that was 25x100ft of vacant land. In 1987, a resolution by a joint tax committee, which included representation by the School District, granted the sale of the property. He said apparently no deed was filed because it cannot be found, so the District received this request to effectuate a sale from 1987. Dr. Kwiatkowski added that the District would like to have the action formalized in the records before signing it and sending it to the county for final approval. After no further discussion, this item was then approved by a roll call vote. Item C.4 Y Y Y Y Y Absent Y N Absent Ø Dr. Kwiatkowski then announced the following upcoming meetings: Wednesday, August 9, 2017 COW/Voting Meeting o Executive Session 6:00 p.m. o Public Session 7:00 p.m. Wednesday, August 16, 2017 Voting Meeting o Executive Session 6:15 p.m. o Public Session 7:00 p.m. Ø Announcement of Past Executive Sessions was made by Dr. Kwiatkowski. Ø Dr. Kwiatkowski then asked if there was any other business to come before the board. Mr. Fisher said the Tri-COG Land Bank recently met and established an information system on its website to the identify the organization and designate the land bank. There are currently 26 properties under review. Mr. Fisher gave an update on the organization of the Land Bank and the positions in place. There will be another meeting the following day. Mr. John Kaib, supervisor of buildings and grounds, said prep work on the Titan Stadium track started that day after the rain in the morning. Mr. Aiken said the work done will address the discoloration on the track. The company completed the two runways and now they are doing the track. Dr. Kwiatkowski said she is not comfortable with the company painting overtop the current track surface. Mr. Romac said, similar to working Page 7 of 8
with varnished wood, he didn t see how the company paint could over something that has been sealed. Mr. Kaib said he would have the company share the exact procedure and then share it with the board. Mr. Aiken said the track will be closed from July 12 to 27 due to the work being done. Mr. Kaib said the District s backhoe is currently inoperable. His department uses the vehicle every day and his department is currently behind on four District jobs because of the equipment. He said it would take three days to get a new one and cost about $79,000 with the trade-in and partnering with a County order. Mr. Fisher said the purchase of this item should be expedited. Mr. Romac asked if the District has considered a lease to own option. He said he is trying to look at what is most financially advantageous for the District. Dr. Kwiatkowski said she also wants to make sure it is the best piece of equipment for the work that needs to be done. Ms. Ludwig calculated about $6,000 in interest over a 4-year lease option at 3.25%. Dr. O Black said the District also leases its ipads and copiers. Dr. Kwiatkowski directed Mr. Aiken, Ms. Ludwig, and Mr. Kaib to determine the best deal for the District. After no further items were presented, on a motion by Mr. Fisher and second by Mrs. Donahue, the Business Meeting was adjourned at 8:24p.m. Dr. Kwiatkowski then recognized the public to speak on any non-agenda item: There was none. When no one approached the podium, the meeting s Final Adjournment occurred at 8:25 p.m. Respectfully submitted, Bethany Baker Assistant Board Secretary Page 8 of 8