MINUTES OF THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF DAYTONA BEACH, FLORIDA FRIDAY, JULY 22, 2016 The regular meeting of the Board of Commissioners of the Housing Authority of the City of Daytona Beach was held at the Housing Authority's Administration Office located at 211 N. Ridgewood Avenue, Daytona Beach, FL in the first floor conference room Friday, at 10:00 A.M. I. Call to Order Mr. Courtney called the meeting to order at 10:06 A.M. provided the invocation. Mrs. Frazier II. Roll Call Upon roll call by Kizmet N. Garvin, commissioners present were Robin Courtney, Norma Lewis, John Kretzer, Sonya Frazier, and Dr. Willie J. Kimmons. Five of five commissioners were present. Attorney Ricardo Gilmore participated via IPAD. III. Approve Minutes - June 10, 2016 Chairman Courtney entertained a motion to approve the June 10, 2016 minutes. Vice Chairman Lewis moved the acceptance of the June 10, 2016 minutes. Commissioner Kimmons seconded the motion. Upon roll call, Chairman Courtney, Vice Chairman Lewis, Commissioner Kretzer and Commissioner Kimmons responded, yes. Commissioner Frazier responded present due to her absence from the June 10, 2016 meeting. The Board approved the June 10,2016 minutes as presented.
IV. Public Comments There were none. V. Finance Report Mr. Heard advised that it is the agency's year end and that August 31 is the deadline to enter the financial data into the HUD system. Afterwards, an unaudited report will be presented to the Board for the period ending June 30, 2016. Scheduling of the FY 2016 audit is forthcoming. Commissioner Kimmons inquired whether Mr. Heard would be conducting the audit presentation. Mr. Heard advised that the task would be performed by our auditors. Commissioner Kretzer noted that several of the accounts were over budget. Mr. Heard advised to always to refer to the bottom line to determine whether the account is in the red or in the black. He added that accounts would be adjusted later to address shortfalls and to refer to the narratives for account information. VI. Travel I. SERe Annual Conference, June 18 22,2016, Biloxi, MS Attendees: R. Courtney, N. Lewis, J. Kretzer, S. Frazier, and A. E. Woods totaling $10,154.28 Chairman Courtney called for a motion to approve the SERC Annual Conference travel as stated above. Commissioner Kretzer moved the acceptance of the SERC travel as stated. Commissioner Frazier seconded the motion. Discussion: Chairman Courtney reported that he attended a session that dealt with budget items from a commissioner's point of view. He shared handouts and added that procurement policies were also discussed. Dr. Kimmons stated that he would like to see our authority on the agenda as a presenter. Vice Chairman Lewis reported that she attended the housing choice voucher session and elaborated on the 2 heartbeats per room program option, streamlining family assessments, and maintaining a college student on the lease. Commissioner Kretzer reported that he attended the refresher and advanced commissioner's Page2of7
training session. Commissioner Frazier shared that she attended the commissioner's training as well and highlighted that commissioners are advocates for the authority and to be careful in what you say because it represents the authority. She also shared that some HAs do not allow resident commissioners and some that have resident commissioners do not allow them to vote. Mr. Woods reported that he traveled a day early to be present for a legislative committee meeting. He highlighted furthering fair housing due to high demand and determining the eligibility of applicants as previously discussed during the executive director's retreat. More guidance is forthcoming. He also referenced regionalization and small agency changes. He also presented the flag for the State of Florida. There was more discussion concerning resident commissioners and Attorney Gilmore confirmed that the QHWRA Act of 1998 required all HAs nationwide to have at least one resident commissioner, which includes voting rights. Commissioner Kimmons commented on Biloxi being the worst conference site due to the casinos. He restated that he would like to see the HACDB as an active participant as he referenced one of the handouts from the conference which listed the presenters and exhibits. He suggested possibly a panel discussion on how the HAC DB operates. Chairman Courtney stated that the item is something the Board could discuss in the future. Commissioner Kretzer addressed Commissioner Kimmons and stated that the Board attends conferences to learn and that Commissioner Kimmons is new to the board and has great ideals, but should sit back and learn how the HA operates. He added that with SERC, the HACDB has one vote and no control over the conference. Commissioner Kimmons referenced a booklet from the conference again, which he said lists the various HAs as participants. Mr. Woods interjected that Commissioner Kimmons would be afforded an opportunity for training and that the vote could be called because the item had been thoroughly discussed. Commissioner Kimmons continued and expounded on his experience with various boards and organizations, which consists of other HAs. Commissioner Kretzer interrupted and said that he sees Commissioner Kimmons' statements as putting the other Board members down and talking too damn much. There was a brief disruption of the meeting with various outbursts. Attorney Gilmore was able to interject and remind the Board that they were on public record and that each commissioner should be afforded an opportunity to speak their opinion and that they should be courteous and concise. Chairman Courtney asked if there Page30f7
was additional discussion concernmg the present topic. Commissioner Kimmons stated that profane language should not be used during a professional meeting. He considers the word "damn" to be a curse word. He concluded that he thought his suggestion could enhance the Board and that he has former experience with HA boards. Chairman Courtney reported that he visited two communities just outside of Gulfport which were gated, equipped with swimming pools, fitness centers, and covered garages. The Board unanimously approved the SERC Annual Conference travel totaling $10,154.28. VII. Old Business There was none. VIII. New Business A. Submission for approval, July 2016 write-otis for AMP 1 / high-rise communities in the amount of $4,813.94 and AMP 2 / family communities in the amount of $22,240.46. Chairman Courtney called for a motion to approve the write-offs for July 2016 as stated above. Vice Chairman Lewis moved the acceptance of the July 2016 write-offs as stated. Commissioner Kimmons seconded the motion. No queries were made. The Board unanimously approved the July 2016 write-offs for AMP 1 / high-rise communities in the amount of $4,813.94 and AMP 2 / family communities in the amount of $22,240.46. B. Submission for approval, the proposed July 2016 disposal asset report in the amount of $7,279.28. Chairman Courtney entertained a motion to approve the proposed July 2016 disposal asset report as stated above. Commissioner Kimmons moved the acceptance of the July 2016 disposal asset report as stated. Vice Chairman Lewis seconded the motion. No queries were made. The Board unanimously approved the proposed July 2016 disposal asset report in the amount of $7,279.28. Page 4 of7
IX. Executive Director / CEO's Monthly Report Mr. Woods announced that he attended yesterday's Yolusia / Flagler County Coalition for the Homeless meeting where he was able to convey some of our initiatives as it pertains to eradicating homelessness within our community. He reported the current number of applicants on the HCY and affordable housing existing wait list. As of July 1,2016, the HA has implemented local homeless preferences. All applicants must be informed of the new preferences so that they may update their applications. He stated that stakeholders are now beginning to embrace that the ultimate goal has to be permanent housing. The Salvation Army's Bridge Bed Program will close next Thursday to the 80 to 86 people they are housing. The City of Daytona Beach has been tasked with finding alternative means. Commissioner Kimmons stated that the homeless situation is not a city problem, but a county wide responsibility. All 16 municipalities of the county must be held accountable. He added that if it were not a political year, homeless ness and beach driving would not be on the agenda. He further expounded upon issues related to the county and homelessness. During his comments, Commissioner Kretzer said to cut him off. IX. Comments from Team Members Ms. Turner advised that she was unable to attend the June meeting due to the Father's Day Initiative. The program was enjoyable and well attended. She provided an overview of the program. Mr. Woods was able to provide closing remarks and offered words of encouragement to the attendees. Last month our youth also submitted posters for the SERC-NAHRO "Home America" Contest. Mr. Woods shared that the posters were impressive and depicted heartfelt messages. Select posters from the region will be seen in an upcoming Serculator publication. She shared that the agency hosted a HCY landlord meeting to share program information and to answer questions. Over 30 landlords were in attendance. There will be resident initiative council training this afternoon at the high-rises as both buildings have functioning councils. Mr. Woods addressed several outbursts and exchanges during today's board meeting as not displaying exemplary conduct. Regular Baard Meeting PageS 0/7
Ms. Noland shared that the approach for this year's landlord meeting was for the HA to express its appreciation for its landlords and to highlight program advantages. She also commented on a recent listening session at the Jacksonville HUD Headquarters announcing major program changes that will be forthcoming. Mr. Zimmer provided an overview of the exterior renovations project at Palmetto Park which will consist of new roof tops, chimney removals, installation of gutters, and cosmetic improvements. Commissioner Kimmons asked for the completion date. Mr. Zimmer responded 120 days after the notice to proceed. The project has been underway for about two weeks now. Attorney Gilmore greeted the Board and apologized for not being in attendance and announced that he would see some of our representatives at the upcoming F AHRO Conference in Orlando next month. x. Comments from Commissioners Commissioner Frazier thanked team members for all that they do and expressed a concern for the Board changing the meeting dates of three consecutive meetings because it creates a problem. Commissioner Kretzer expressed that all members of the HACDB Board are the same and are representatives of the city and that he does not want to hear about Commissioner Kimmons attending meetings of the county council. He concluded that the HACDB Board is present to conduct housing business. Commissioner Kimmons expressed that sometimes we overreact and do not listen, and that he is interested in being a member of this board because of his expertise as he previously served as a HA board member in Birmingham and Tennessee, as well as other organizations, so he is very knowledgeable. He refutes that Commissioner Kretzer knows him and that it is inappropriate for Commissioner Kretzer to address him as "damn" at a professional meeting and to say that he is talking too much. Commissioner Kretzer interrupted and said that Commissioner Kimmons visited him at his office about ten years ago, which Commission Kimmons denies. Commissioner Kimmons commented on the inappropriateness of Commissioner Kretzer interrupting him during the time he was acknowledged by Chairman Courtney to speak. Page 60f7
He expressed that Commissioner Kretzer also told him to "shut up", which Commissioner Kimmons also advised was inappropriate and unacceptable, especially with young individuals in the audience. Chairman Courtney said that he is concerned with the business of the HA and we try to mainstream meetings, which are normally an hour. He concluded that as items are introduced or things come up, the Board will address them, but as far as attacking each other, that behavior is inappropriate. He addressed the recent changes in the regular scheduled board meetings, which were as a result of conflicts and will attempt to maintain the regular meeting schedule. Chairman Courtney introduced Pierre Louis, the Director of the Neighborhood Network Centers. Mr. Louis reported that he has formed a teen leadership council at the centers to teach civic engagement and community responsibility at an early age. Two of the members accompanied him today. The group has been observing various meetings throughout the city such as the City Commission, Midtown Board, and Joe Harris Park Board, thereby witnessing Robert's Rules of Order, how business is conducted, and healthy debate. Mr. Louis was commended for his many efforts as well as the youth. Chairman Courtney entertained a motion to adjourn the meeting. Commissioner Kretzer motioned to adjourn and Commissioner Kimmons seconded the motion. The meeting adjourned at 11 :00 a.m. ADJOURNMENT Anthony E. Woods, Secretary Page 70/7