MEETING OF THE DISTRICTS Tuesday, August 01, 2017 9:30 AM AGENDA DISTRICTS LIST AVON PARK ESTATES S. B D. ORANGE VILLA MOBILE HOME ESTATES S. B. D. BONNETT CREEK ACRES S. B. D. PLACID LAKES S. B. D. DESOTO CITY S. B. F. D. PLACID LAKES S. B. F. D. HICKORY HILLS S. B. D. RED HILL FARMS IMPROVEMENT DISTRICT HIGHLANDS PARK ESTATES S. B. D. SEBRING ACRES S. B. D. HIGHLANDS PARK S. B. F. D. SEBRING COUNTRY ESTATES S. B. D. HIGHWAY PARK S. B. D. SEBRING HILLS S. B. D. LAKE HAVEN ESTATES S. B. D. SEBRING MANOR S. B. D. LAKE PLACID S. B. F. D. SOMERVALE DOWNS S. B. D. LEISURE LAKES S. B. F. D. THUNDERBIRD ROAD WASTEWATER S. B. D. LORIDA S. B. F. D. VANTAGE POINTE II S. B. D. ORANGE BLOSSOM ESTATES S. B. D. VENUS SPECIAL B. F. D. ORANGE BLOSSOM UNIT 12 S. B. D. WEST SEBRING S. B. F. D. ISTOKPOGA MARSH WATERSHED IMPROVEMENT DISTRICT SUN N LAKE ESTATES AND ACREAGE OF LAKE PLACID S. B. D. SUN N LAKES OF LAKE PLACID RECREATION DISTRICT HIGHLANDS LAKES SPECIAL TAX DISTRICT 1 MEETING CALLED TO ORDER 2 CITIZENS NOT ON THE AGENDA 3 CONSENT AGENDA 3.A Request approval to pay all duly authorized bills August 1, 2017 3.B Request approval of the minutes from the July 6, and 18, 2017 meetings of the Special Districts. 070617SPC.pdf 071817SPC.pdf 3.C Request Approval to sign cost share BMP agreement with FDACS for reimbursement of expenses related to the engineering design and permitting of the IMWID phase 2 above ground impoundment, county project 14041. Clell J. Ford, Lakes Manager The fiscal impact is $127,679.34 from FDACS to reimburse IMWID for Phase 2 impoundment engineering design and permitting costs. The funding has been appropriated in this project. HIGHLANDS-Cost-Share_Agreement.pdf 1
4 ACTION AGENDA 5 ADJOURN Any person who might wish to appeal any decision made by the Board of County Commissioners of Highlands County, Florida, in public hearing or meeting is hereby advised that he will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made which will include the testimony and evidence upon which such appeal is to be based. The Board of County Commissioners of Highlands County, Florida, does not discriminate upon the basis of any individual's disability status. This non-discrimination policy involves every aspect of the Board's functions, including one's access to, participation, employment or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act or Section 286.26 Florida Statutes should contact Ms. Tasha Morgan, ADA Coordinator at: 863-402-6842 (Voice), or via Florida Relay Service 711, or by e-mail: tmorgan@hcbcc.org. Requests for CART or interpreter services should be made at least 24 hours in advance to permit coordination of the service. PLEASE NOTE OUR WEB SITE ADDRESS: For more information on the meeting, see the County Commission page online: www.hcbcc.net Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. 2
HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: PRESENTER: SUBJECT/TITLE: Request approval to pay all duly authorized bills August 1, 2017 RECOMMENDED ACTION Move approval to pay all duly authorized bills August 1, 2017 Attachments: 3
HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: August1, 2017 PRESENTER: SUBJECT/TITLE: Request approval of the minutes from the July 6, and 18, 2017 meetings of the Special Districts. RECOMMENDED ACTION Move to approve the minutes from the July 6, and 18, 2017 meetings of the Special Districts. Attachments: 070617SPC.pdf 071817SPC.pdf 4
BOOK 2 PAGE 842 MEETING OF THE SPECIAL DISTRICTS, JULY 6, 2017 1. The meeting was called to order at 8:13 p.m. in the Highlands County Board of County Commission Chambers at 600 S. Commerce Avenue, Sebring, Florida, with the following members present: Commissioner Don Elwell Commissioner Jack L. Richie Commissioner James L. Brooks Commissioner R. Greg Harris Commissioner William R. Handley Also present: June Fisher, County Administrator; Randy Vosburg, Assistant County Administrator; J. Ross Macbeth, County Attorney; Jerome Kaszubowski, Business Services Director for the Clerk of Courts; and Pamela Gamez, Deputy Clerk. This meeting was properly advertised and a proof of publication was submitted to the Clerk to become part of the permanent record. See Proof of Publication file. 2. CITIZENS NOT ON THE AGENDA No participants. 3. CONSENT AGENDA Commissioner Harris made a motion and Commissioner Handley seconded the motion, to move to approve the consent agenda as presented. Upon roll call, all Commissioners voted aye. The motion carried. A. Request approval to pay all duly authorized bills July 6, 2017. See Check Report file. 681µ1/$.(63/$&,'),5( 273.55 DESOTO CITY FIRE 176.84 ORANGE VILLA SBD 11.89 PLACID LAKES SBD 809.84 HIGHLANDS LAKES FIRE SDF 144.85 LEISURE LAKES SP TAX FIRE 3,554.41 PLACID LAKES FIRE DISTRICT 182.95 ORANGE BLOSSOM EST 1-19 22.56 681µ1/$.(63/$&,'5(&5( 93.86 WEST SEBRING SBF 5,950.11 LORIDA SB FIRE DISTRICT 377.32 LAKE PLACID SB FIRE DIST 78.39 4. ACTION AGENDA No further items to consider. 5. ADJOURN The meeting was adjourned at 8:14 p.m. 5 070617SPC
BOOK 2 PAGE 843 MEETING OF THE SPECIAL DISTRICTS, JULY 18, 2017 1. The meeting was called to order at 12:43 p.m. in the Highlands County Board of County Commission Chambers at 600 S. Commerce Avenue, Sebring, Florida, with the following members present: Commissioner Don Elwell Commissioner Jack L. Richie Commissioner James L. Brooks Commissioner R. Greg Harris Commissioner William R. Handley Also present: June Fisher, County Administrator; Randy Vosburg, Assistant County Administrator; J. Ross Macbeth, County Attorney; Robert W. Germaine, Clerk of Courts; and Pamela Gamez, Deputy Clerk. 2. CITIZENS NOT ON THE AGENDA No participants. 3. CONSENT AGENDA Commissioner Harris made a motion and Commissioner Handley seconded the motion, to move to approve the consent agenda as presented. Upon roll call, all Commissioners voted aye. The motion carried. A. Request approval to pay all duly authorized bills July 18, 2017. See Check Report file. 681µ1/$.(63/$&,'),5( 583.44 DESOTO CITY FIRE 685.60 PLACID LAKES SBD 6,896.26 ISTOKPOGA MARSH IMP DIST 190,242.00 LEISURE LAKES SP TAX FIRE 188.04 HIGHLANDS PARK FIRE SBF 177.93 PLACID LAKES FIRE DISTRICT 31.66 681µ1/$.(63/$&,'5(&5( 1,312.16 WEST SEBRING SBF 1.16 LORIDA SB FIRE DISTRICT 165.66 LAKE PLACID SB FIRE DIST 371.20 HIGHLANDS PARK EST SBD 900.00 B. Request approval of the minutes from the June 6, and 20, 2017 meeting of the Special Districts. See Clerk of Courts website. 4. ACTION AGENDA No further items to consider. 5. ADJOURN The meeting was adjourned at 12:44 p.m. 6 071817SPC
HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: August 1, 2017 PRESENTER: SUBJECT/TITLE: Clell J. Ford, Lakes Manager Request Approval to sign cost share BMP agreement with FDACS for reimbursement of expenses related to the engineering design and permitting of the IMWID phase 2 above ground impoundment, county project 14041. STATEMENT OF ISSUE The Istokpoga Marsh Watershed Improvement District (IMWID) Phase 2 above ground impoundment is at the 90% design phase. Funding for engineering design and permitting of this Phase 2 impoundment was approved in October 201by Agreement 4600001716-A08 with FDACS and SFWMD. FDACS requires that cost-share agreements be signed with the cooperator, IMWID, before funds can be dispersed for this project. The first cost share agreement between IMWID and FDACS for this project was approved in July 2016 so that funds could be dispersed for engineering design costs. Due to funding constraints, internal to FDACS, a second cost share agreement to complete engineering design and permitting is required for this project. This cost share agreement (attached) is for a total of $127,679.34 to reimburse Phase 2 engineering design and permitting costs. RECOMMENDED ACTION Move to approve signing cost share agreement with FDACS for reimbursement of expenses related to the engineering design and permitting of the IMWID phase II above ground impoundment, COUNTY PROJECT 14041 FISCAL IMPACT The fiscal impact is $127,679.34 from FDACS to reimburse IMWID for Phase 2 impoundment engineering design and permitting costs. The funding has been appropriated in this project. Attachments: HIGHLANDS-Cost-Share_Agreement.pdf 7
Attachment B Cost-Share BMP Agreement This Agreement only becomes valid after it has been approved by FDACS and the SWCD and signed by all parties. This Agreement is between the Soil and Water Conservation District (SWCD) and NOI#: Producer (legal business name): Producer Address: Producer s Project Manager: Address: Telephone No: (office) (cell) Fax No: Email: SWCD Representative: Address: Telephone No: (office) (cell) Fax No: Email: Submit Invoice Originals and Copies to: FDACS Contact: Telephone No: (office) (cell) Fax No: In consideration of the implementation of Best Management Practices (BMPs as identified in the Florida Department of Agriculture and Consumer Services (FDACS) manual, Water Quality/Quantity Best Management Practices for or Natural Resources Conservation Service (NRCS) Conservation Plan, the Soil and Water Conservation District (hereinafter referred to as SWCD ) agrees to provide cost-share to (hereinafter referred to as PRODUCER ) for engineering/equipment/practices as listed in this Agreement for that acreage PRODUCER agrees to manage according to the BMP Manual or site-specific NRCS Conservation Plan. PRODUCER warrants that: 1. I have control, for the duration of this Agreement or at least 3 years, of the property for which the specified engineering/equipment/practices will be funded under this Agreement. Note: If property is leased, provide beginning and ending years of lease agreement: 2. I am in regulatory compliance with all permitting agencies. 3. I have submitted a Notice of Intent to implement the applicable practices in the FDACS manual or NRCS Conservation Plan. 8
Attachment B Cost-Share BMP Agreement 4. I agree to periodic BMP Implementation Assurance Reviews by FDACS staff or representatives, including an evaluation of nutrient and/or irrigation management and a review of appropriate record keeping. 5. Any practices installed under this Agreement will be in compliance with the applicable FDACS BMP manual or NRCS conservation plan, and the laws of the State of Florida, and will be maintained for a period of at least three (3) years after their installation. 6. FDACS staff shall have reasonable access to the property where the practices will be implemented, before, during, and after implementation. 7. In the event it is determined that I have violated the terms of this Agreement, I agree to reimburse the amount received under this Agreement related to the specific practice/project to which the violation pertains on a pro rata basis declining at a rate of 33% per year from the date of final cost-share payment. 8. I acknowledge that I will receive an IRS Form 1099-G for any cost-share received and that a fully executed IRS form W-9 designating how I elect to receive cost-share payment is attached. 9. Total value of cost-share requested is noted below. Any amendments to the cost-share amount must be made using a cost-share amendment form. I acknowledge that cost-share is a reimbursement basis; that all expenses will be paid up front and that I will receive reimbursement at the appropriate rate from the SWCD. Producer Name Total Engineering @ 100% maximum Total Practices @ 75% maximum Total FDACS Cost-Share requested $ $ $ In consideration of the foregoing, subject to availability of funds, and on a first-come, first-served basis, SWCD will pay PRODUCER for FDACS-approved costs within sixty (60) days of receipt of an executed FDACS BMP Certification/Request for Cost-Share Payment form, receipts, cancelled checks or other adequate supporting documentation. If funds become unavailable within the fiscal year that approved costs are invoiced, payment may be made in the subsequent fiscal year, provided that funds are available and the terms of this Agreement are met. 9
Attachment B Cost-Share BMP Agreement Cost-share provided by FDACS will not exceed 75% for materials and construction and 100% for engineering and related expenses from all combined sources. Payments made in conjunction with NRCS EQIP Pay Rate contracts must have supporting receipts, canceled checks or other documentation to justify cooperative FDACS cost-share. Reimbursements pursuant to this agreement may supplement, but shall not duplicate, funding from any other cost-share source. This Agreement only becomes valid after it has been approved by FDACS and the SWCD and signed by all parties. Any SWCD in Florida that has a cost-share program funded by FDACS may honor this Agreement if signed by all parties and may provide funding to the producer through this Agreement. Any modifications or amendments to this agreement must be approved in writing by FDACS and all parties. I have read the terms and conditions of this Agreement, and accept and agree to them. PRODUCER NAME (print): d/b/a: PRODUCER SIGNATURE: Date ACCEPTED and APPROVED for IMPLEMENTATION BY FDACS to be funded through Soil and Water Conservation District FDACS ( or designee) Approval NAME/TITLE: SIGNATURE: DATE: SWCD NAME/TITLE: SIGNATURE: DATE: 10