MINUTES OF THE LOUISIANA HOUSING COUNCIL WINTER EXECUTIVE COMMITTEE MEETING March 6, 2017 The Executive Committee of the Louisiana Housing Council convened on the 6th day of March 2017 at the Omni Royal Orleans Hotel New Orleans, Louisiana. President Tonya Mabry presided over the LHC Executive Committee meeting, welcoming everyone in attendance. Roll was called as follows: Voting Members Tonya Mabry Present Ricky Dupuis Absent Pam Fontenot Present August Courville Present Joe Ann Tyler Present Ken Guidry Present Sharon Dixson Present Kennith Starnes Present Debra Doyle Present Kenneth Habetz Present Pam Adams Present Bobby Simmons Absent Carl Joseph Present Richard Murray Present Ben Taylor Present Fred Banks Present Dishau Lee Present Beryl Pitre Present Bobby Collins Present Jim Firmin Present Ruth Franklin Present Frank Wilcox Absent Renee Fusilier Absent Non-Voting Members Donna Pitre Present Janet Rush Present Rhonda Ratcliff Present Suzette Leonards Present Vonda Waskom Present Delores Tillman Present Amanda Hartley Present Jessica Strange Present Brenda Buller Absent Andrew Burns Absent There were 19 out of 23 voting members present. It was determined that a quorum was present and the business of LHC was conducted as follows:
President Mabry stated that the minutes of the Executive Committee meeting on Wednesday, September 14, 2016 were in front of everyone. A motion was made by Fred Banks, seconded by Ben Taylor, that the minutes be accepted with corrections, and made a part of the LHC permanent record. The motion carried. Executive Committee Conference Call: Minutes were read from the December 19, 2016 conference call. A motion was made by Beryl Pitre to accept the minutes into record, Fred Banks seconded. Motion carried. President Mabry called for reports. Treasurer s Report: The report was given by Bobby Collins. He stated that a copy of the treasurer s report should be on each table. He stated that LHC has a revenue of $167,000 through July 31 st with a budget of $123,000 and obtained a surplus of $43,000 for income; Expenses total $104,000 with a budget of $167,000 with a surplus of $62,000 budgeted to $43,000 with a difference of $106,000. We have a sum of $186,985 in our savings account with $178,000 in our brokerage account; investment total of $363,280.81 with a total of $491,507.15 in assets. Bobby Collins motioned to approve the report and Fred Banks seconded. Motion carried. Standing Committee Reports Commissioners: Meeting started at 10:10am on March 6, 2017. There were 10 members present. The prayer was given and each member was welcomed. There was discussion of training with a need to expand management operation courses in Ethics and Fundamentals. The floor was open to recommend Willie C. Hayes III as VP of Commissioners. Recommendation was made by Mr. Wesley and Mr. McKinnis. Round table talk among members: a. Tenant complaints b. How to handle them Meeting was adjourned. (Attachment A) Housing: The Housing Committee met on Monday, March 6, 2017, at 10:15 am in the Chartres Room of the Omni Royal Orleans Hotel. Joe Ann Tyler called the meeting to order. There were 13 members present, 4 members absent, and 4 visitors were present. A motion to approve the minutes from the last meeting was made by Bobby Collins, seconded by Michael Stewart, and so carried. Joe Ann Tyler led discussion on the following topics: 1. The Committee discussed the requirement for housing agencies to revise their policies to include an emergency transfer plan by the deadline date of June 14, 2017, in accordance with the Violence Against Women Act (VAWA) final rule published November 16, 2016. 2. A discussion of the Lead Based Paint final rule. 3. Discussion of the new Fair Labor Standards Act requirements in determining whether employees are exempt or non-exempt from overtime pay. 2
Other Business: Kenny Habetz opened a discussion on the Agreed upon Procedures (AUP) which will be effective on June 30, 2017, for all A-133 audits. The membership agreed that training is needed to be sure that housing agencies will comply with the new audit requirement. Ben Taylor led discussion of possible upcoming changes to the 100-year flood year plain, which led to discussion of the need for HUD subsidies to cover the cost of flood insurance. There being no further business, Joe Ann Tyler requested a motion to adjourn. Monica Llorence made a motion to adjourn, which was seconded by Michael Stewart and so carried. Joe Ann Tyler declared the meeting adjourned. (Attachment B) Member Services: Member services met at 10:15 on Monday, March 6, 2017 with 14 members present and one guest. The committee discussed the 2017 calendar sales. They sold 11,458 calendars for a net profit of $8,893.70. Plans for the May conference Thursday night were discussed. The theme for Thursday night will be Prom Revisited and a King and Queen will be crowned. Other activities for the May conference were discussed. The What Home Means to Me poster contest was discussed with all entries to be submitted by May 1, 2017 and the winners will be chosen at the May Conference. The committee will be doing a state basket for the SW Conference to be held in June in San Antonio, TX. They will be accepting donations at the May Conference. They will be selling t-shirts for the Legislative Conference to be worn at the crawfish boil with the slogan Housers and Legislators Working Together for Better Communities. Order forms will be included with the registration form for the conference. Polo shirts also will be sold. Decorations for the Fall Conference were discussed and will be finalized at the May meeting. Meeting was adjourned at 11:45 am. (Attachment C) Professional Development: The meeting was held Monday, March 6, 2017 and was called to order by VP Debra Doyle at 10:15am. The minutes from the September 14, 2016 Committee meeting were presented. Motion by Janet Rush to approve, seconded by Chundra Jones. Motion carried. List of agenda topics for May 2017 Annual Conference and 2017 Stand Alone Trainings were discussed. The following standalone trainings were discussed: 1. HCV Housing Specialist- 5day class with certification (this along with EIPI & PH Rent Calculation, (tentative, June) 2. Hearing Officers Training, (The request is for the training to be conducted by Nan McKay or NAHRO) 3. RAD Training- Dennis Morgan, like he did in Monroe and had certification test. (tentative, October) 4. Property Management Training, including Customer Service. (The request is for the training to be conducted by TSA or Arthur J. Gallagher) 5. Maintenance Personnel Training with an emphasis on Maintenance Supervisor Personnel, (tentative October) Motion to adjourn made by Pam Fontenot and seconded by Ken Guidry. Motion Carried. (Attachment D) Section 8 Housing: The LHC Section 8 Committee met Monday, March 6, 2017 at 10:15am in the Dauphine Room. There were 17 members present. Donna Pitre made the motion to approve the minutes from the September, 2016 meeting held in Baton Rouge. Jackie Folks seconded the motion and the motion carried. The following items were discussed: 3
The process of obtaining criminal background reports HOTMA VAWA New Rule New Student Rule Guidance Committee members were asked to give possible session topics for the next conference. Tonya Mabry suggested that the committee look into obtaining training on SEMAP. She recently had a review and indicated the need to inform directors what was required prior to these visits. Discussed audits requirements from various agencies. Anna Frank made the motion to adjourn and Donna Pitre seconded the motion. The motion carried and the meeting adjourned. (Attachment E) CR&D Report: CR&D met on March 6, 2017. There were 6 members present. New Business: Discussed proposed new FEMA/HUD Flood Elevations currently under review and comment period and how it can impact existing and future development plans. Ben Taylor stated that he would distribute the Federal Register Website to the members of the committee and the Housing Committee and ask that you comment as it will be an ongoing cost. Meeting adjourned. (Attachment F) Insurance: The Insurance Committee met on March 5, 2017 at 2:00 p.m. Richard Murray chaired the committee in Frank Wilcox s absence. Mr. Richard reported that the Insurance Board is financially strong with $5,000,000 in accounts and claims were down. Health Insurance The committee has addressed their concerns with the providers. He asked that if any of the membership had claims that were being denied, to reach out to members of the Insurance Committee. Loss Control-Workmen s Comp He explained the importance of having new hires complete the Workmen s Comp survey and all employee s information should be updated annually. Fire Prevention All housing agencies should update their residence on how to protect units from fire. HUD Management Review Good review no findings. End of Standing Committee reports, President Mabry called for a motion to accept the reports. Motion was made by Richard Murray and seconded by Jim Firmin. Motion carried. AD HOC COMMITTEE REPORTS: Legislative: Sunday, March 5, 2017 the Legislative Committee met at 4:00 p.m. in the Toulouse Room of the Omni Royal Orleans Hotel. The following items were discussed: 4
Discussion was held in reference to the Washington, DC National NAHRO Legislative Conference to be held March 26-29, 2017. The conference will be held at the Crystal Gateway Marriott Hotel located in Arlington, VA. It was noted that visits with our Louisiana Congressional Delegation are to take place on Tuesday of the conference. Discussion was held that a brief meeting would be held in Washington on Sunday afternoon at the conference hotel to discuss and work out the final plans and activities while on the Hill - further details to be forth coming. It was noted, that this year the scheduling of appointments with the delegation and coordination of activities will be done by Jessica s office. The LHC Position Paper for our congressional packets was discussed. Bobby Collins, Executive Director Shreveport Housing Authority, presented a draft copy to the committee for discussion. Additional discussion was held in reference to a joint letter sent to HUD Secretary Ben Carson on behalf of the affordable housing industry by CLPHA, NAHRO, and PHADA urging deregulation to enable us to better serve our assisted families. Members were asked to notify Bobby and Jessica of any topics/items to be included in the LHC position paper to be presented in D.C. The Annual Baton Rouge LHC Legislative Conference to be held May 17-19, 2017 at the Baton Rouge Hilton. The Chairman requested that each member of LHC please make a personal invitation to each of their own local representative and senator to attend the Seafood Extravaganza. Also, it was noted, that more members of LHC should visit the Capital during the Legislative Session to share our concerns with our legislators and to show more of a consolidated impact. Discussion was held relative to the legislative consultant services needed for the upcoming legislative session. Ms. Joe Wood Berry and her firm Government Related Services, has notified us that she will be unable to represent LHC due to medical reasons. The committee expressed its sincere appreciation of having Ms. Berry represent our organization over the years and wished her well. After discussion, a motion was made by member, Bobby Collins, which was duly seconded by member, Brenda Buller, that the committee selects and recommends to the LHC Executive Committee that the services of the firm, Top Drawer Strategies, represented by Mary-Patricia Wray, be secured as Legislative Consultant for LHC at the same terms and conditions as last year. A vote was called; a unanimous vote of approval was recorded. Meeting adjourned. (Attachment G) After discussion in Executive Committee, a motion made by Fred Banks seconded by Ben Taylor that LHC hire the firm Top Drawer Strategies, represented by Mary-Patricia Wray, as a Legislative Consultant at the same terms and conditions as last year. Motion carried by unanimous vote. Nominating Committee: Monday, March 6, 2017 the Louisiana Housing Council s Nomination Committee met at 9:00 am in the Dauphine Room of the Omni Royal Orleans Hotel. The committee discussed the following: As required by the By-Laws, the committee began discussion on the slate of officers for the upcoming two-year term beginning October 1, 2017. No final action was taken at this time. The final slate of officers will be announced four weeks in advance of the Annual meeting in May. Additional 5
nominations may be considered from the floor prior to the voting. No further action was taken. Meeting was adjourned. (Attachment H) After discussion, Mr. Habetz called for a motion of the Executive Committee to replace Janice Nelson as VP Member Services with Pam Adams, who currently serves as Co-Chair, to fulfill the remainder of the term expiring September 30, 2017. Motion was made by Beryl Pitre, seconded by Ben Taylor. By-Laws: Minutes of the By-Laws committee meeting held March 6, 2017 at 9:00 am. There were four (4) members and four (4) guests, quorum present. The minutes of the previous meeting held May 5, 2016 were accepted by Rhonda Ratcliff and seconded by Linda Summarell, motion carried. After discussion, a motion by Linda Summarell and seconded by Rhonda Ratcliff that the committee recommend the changes to the By Laws be presented to the Executive Committee for approval as follows. Motion carried (Attachment I) Proposed Amendment Section 7. current section: The Executive Secretary shall be appointed by a majority vote of the Board of Directors for an unspecified period of time. He/she shall manage the day-to-day affairs and correspondence of the corporation. The Executive Secretary shall be compensated at the discretion of the Board of Directors. He/she shall be the custodian of the funds of the corporation. He/she shall collect all monies payable to the corporation. He/she shall deposit and invest the same as directed by the Board of Directors. Amend to read: The Executive Secretary/Service Officer shall be one in the same and shall be appointed by a majority vote of the Board of Directors for an unspecified period of time. He/she shall manage the day-to-day affairs and correspondence of the corporation. The Executive Secretary/Service Officer shall be compensated at the discretion of the Board of Directors based on an agreed upon contract. The specific job duties shall be identified in said contract. He/she shall be the custodian of funds of the corporation, shall collect all monies payable to the corporation, and shall deposit and invest the same as directed by the Board of Directors. After discussion in Executive Committee, a motion was made by Ken Guidry and seconded by Fred Banks to approve the above changes to the by-laws. Section 6. current section All standing committees shall be composed of five (5) to ten (10) members. Amend to read: All standing committees shall be composed of a minimum of five (5) members. After discussion in Executive Committee, a motion was made by Ken Guidry seconded by Kennith Starnes that the above amendments be approved as written. Motion carried by unanimous vote. Budget: Debra Doyle stated that Budget committee did not meet. 6
Scholarship Committee: Scholarship Committee met at 2:00pm Sunday, March 5, 2017 with 12 members and 1 guest present. Kateral Ducote made a motion, with a second by Catherine Rachal, to approve the minutes from the previous meeting. This motion carried. Catherine Rachal made a motion with a second by Carl Joseph to present the Phil Miller Award to a single individual instead of dividing between applicants. The funding schedule will be decided at the March 23, 2017 Scholarship Judges meeting. Judges scores are due by March 16, 2017. Financial circumstances were discussed, to get clarification on what circumstances meant. Responsibilities of members were discussed for scholarship reception. Meeting Adjourned. (Attachment J) Maintenance: The Maintenance Committee met Sunday, March 5, 2017 at 3:00pm. There were 13 members and 6 guests. Keteral Ducote made the motion to accept the minutes from the September meeting and Ken Guidry seconded. The 2017 Maintenance Workshop will be held at the Paragon Casino on August 8-10. Various discussions were held on topics for the training: drywall repair, a/c, refrigerator repair, HQS, and other topics. The theme will be Reaching for the Stars and the shirts will be light blue with white logos. Vendor s gifts will be decided at a later date. The committee discussed having a talent show and jeopardy for entertainment. The committee also suggested recommending to the Executive Committee to approve replacing 4 ice chests with 100 quart extreme Coleman ice chest on wheels and a portable PA speaker with microphone. Meeting adjourned. (Attachment E) After discussion in Executive Committee, a motion was made by Kenny Habetz seconded by Richard Murray, that LHC purchase (4) 100 qt. extreme Coleman Ice Chest on wheels and purchase two (2) portable PA speakers with microphones out of the Equipment Budget and not Maintenance. Motion carried by unanimous vote. HUD Liaison: HUD Liaison Committee met on March 5, 2017. There were 6 members present and 1 visitor. Discussed changing the Liaison meeting from Sunday to Monday at the New Orleans meeting so that HUD could be present. They also discussed setting up a meeting with Cheryl Williams & Byron Gully on Thursday, May 18, 2017 (May Conference) to discuss the conference calls that several agencies received. The committee also discussed finding trainings on how to get help from FEMA in time of disasters. Motion by Jackie Folks, seconded by Richard Murray, the meeting adjourned. (Attachment F) Scholarship Foundation Committee: On the 6 th day of March 2017 at 8:30am, the Scholarship Foundation met at the Winter Committee Meeting in New Orleans, Louisiana. The meeting was called to order and on roll call, the following members of the body were present: Present: Richard Murray, Monica Llorence, Fred Banks, Pam Adams, Sharon Dixson, Angela Kramer, and Jessica Strange There was a quorum present. Monica Llorence moved that the minutes of the meeting held on September 14, 2016 be approved as written, seconded by Pam Adams the motion carried. Richard Murray then gave the financial updates for the Foundation. Monica Llorence gave the treasurer s report. (Exhibit A: Financial statement ending December 31, 2016.) Richard Murray brought before the board the expiring terms of two board members, Angela Kramer and Jessica Strange, and asked the pleasure of the board renewing their commission. It was moved by Pam 7
Adams and seconded by Monica Llorence that the nomination be presented to the Executive Committee for approval. The motion carried unanimously. There being no further business, Monica Llorence moved that the meeting be adjourn, seconded by Pam Adams the motion carried unanimously. The meeting adjourned at 9:00am. (Attachment G) A motion was made in Executive Committee by Richard Murray, seconded by Bobby Collins, that Angela Kramer and Jessica Strange be reappointment for a term of 3 years, on the Scholarship Foundation Committee. Motion carried by unanimous vote. Awards: The Awards Committee met Monday, March 6, 2017 at 9:00 am. There were seven (7) members present and four (4) guests. The minutes from the September meeting were adopted. The Committee reviewed the Awards Program and Janet Rush made comments that the time of the Awards Program was not acceptable and an alternative time during the conference should be looked at. The Committee discussed the option of changing the time to the beginning of the day on Thursday and having a brunch along with the presentation of Awards. Bobby Collins was present and indicated there were no New Directors, so there would probably not be a need for a session in that slot. Chris Simpson indicated there was an error in the amount listed for the Member of the Year Award. The amount of the award did not change and will remain $500. The correction will be indicated in the original minutes for that category. Awards are due by March 10, 2017. The committee decided to continue using Mr. Butch Hebert to make the plaques for the awards program. The committee will meet at Steamboat Bill s in Alexandria on Thursday, March 23, 2017 at 11:00 a.m. to judge the awards. Jessica will make arrangements for judging meeting. There was a motion and second that the meeting adjourn. The motion carried. (Attachment H) Civil Service Task Force: The Civil Service Committee meeting was held on Sunday, March 5, 2017 at 4:00 p.m. There were 4 members present, there was a quorum. The committee had a roundtable discussion and an update on civil service contact information was discussed. Discussed sexual harassment certifications being done on the civil service website. New member Cynthia Martin, from St. Landry Parish Housing Authority was welcomed. Motion to adjourn was made by Pam Adams and seconded by Trina Henderson. (Attachment I) District Director Committee: The District Directors met on March 5, 2017. There were 6 members present and 1 guest. The committee discussed reaching out in their districts to help those agencies in trouble or need. The committee also discussed a fund raiser for the Scholarship Foundation to raffle some things off at the meeting in Bossier in September. The committee will decide what items at the May meeting in Baton Rouge. Motion by Brenda Buller, second by Linda Sumrall, the meeting adjourned. (Attachment J) Mentoring: The Mentoring Committee met on Monday, March 6, 2017 at 8:30a.m. There were 8 people present (6 members and 2 guest) The Committee ask that if anyone knows of a new director to forward their name to a member of the committee. The committee will contact and visit with them. The committee also discussed topics that they would like to refer to the Professional Development Committee. The topics include business related topics, accounting, procurement, 8
and other fundamental topics. Meeting was adjourned. Public Relations: Public Relations Committee met on March 5, 2017 at 3:00p.m. in New Orleans, LA with 7 members present and 5 guest. The meeting was called to order by Bobby Collins. The committee discussed current events that are going on in the different agencies. The committee nominated a subcommittee to procure another Public Relation Firm. The committee consisted of Woody Whittington, Ben Taylor, Chris Simpson, Susan Strange, and Tonya Mabry. They will be reaching out to Public Relation Firms to find the most qualified that meets the proposed budget. They will be discussed at the May meeting and finalized by the September meeting. The subcommittee will meet at different times to discuss the firm. Chris Simpson motioned to adjourn and it was seconded by Jackie Folks. Motion carried. (Attachment K) Site Selection: The Site Selection Committee meeting began at 2:00pm on March 5, 2017, with prayer. There were 8 members present with 6 guest. Ms. Hartley asked for approval of the minutes from the September meeting, Janet Rush made a motion, seconded by Kennith Starnes to accept, motioned carried. Ms. Hartley apologized for emailing possible standalone training for the upcoming year; she stated that the email was sent out prematurely and that Professional Development had not yet voted on upcoming trainings. The conference sites for 2017 and 2018 have already been selected with the exception of the 2018 Fall Conference. Jessica Strange provided the committee with a handout that listed bids from Golden Nugget in Lake Charles, Doubletree in Lafayette, Paragon in Marksville, and Bentley/Holiday Inn in Alexandria. The committee discussed multiple sites where we have held past meetings. L Auberge Casino and Hotel was asked to be added to the list of possible 2018 Fall Conference sites. Ms. Strange pointed out which sites were willing to accommodate our group and were easy to negotiate with pricing. Pam Fontenot, the committee s former chair also shared information on which hotel staff were easy to work with. Due to all requested information, not being available at the time of meeting, it was suggested by Ms. Hartley that the discussion be tabled until more information could be given regarding pricing. Ms. Pam Adams made a motion to table the discussion due to all proposals not being received by the conference meeting date and Ms. Pam Fontenot seconded. The committee began discussion on possible sites for Future standalone meetings. It was suggested by Ms. Janet Rush that to keep standalone meetings at centralized locations and the majority of the committee were in agreement. Different cities were named as possible locations and it was discussed which would be most accommodating. Ms. Hartley asked if there were any additional items to be discussed, hearing none, she asked for a motion to adjourn. Janet Rush motioned and Pam Adams seconded. Meeting Adjourned. (Attachment L) Conference Planning Committee: The Conference Planning Committee met on Monday, March 6, 2017 at the Omni Royal Hotel- New Orleans, LA. The meeting was called to order at 3:35p.m. by Committee Chair Pamela Fontenot there were 15 members in attendance. Chair Fontenot entertained a motion to except minutes of previous meeting held Friday, September 16, 2016. Motion was made by Ken Guidry and seconded by Debra Doyle. Motion carried. A draft agenda for May Conference 2017 was provided and the committee went through the agenda to finalize each time slot. Pam Fontenot asked the committee to continue sending agenda topics for conference and standalone training topics suggestions. She then went over upcoming standalone trainings scheduled. Motion was made by Richard Murray, seconded by Debra Doyle to adjourn the meeting at 4:40 p.m. Motion carried. (Attachment M) 9
End of Ad Hoc Committee reports, President Mabry motion the reports to be accepted. Motion was made by Fred Banks, seconded by Beryl Pitre. Motion carried Senior Vice President s Report: Pamela Fontenot stated the May conference agenda is being prepared and she asked that all attend the Conference Planning meeting after the Executive Committee meeting adjourns. Executive Secretary Report: Workshops-Conferences Completed since September 2016 Fall Conference in Baton Rouge September 13 th 16 th o 136 participants, 18 exhibitors o Total Income = $37, 445 Total expenses = $31,950.54 Net profit = $5,494.46 Advanced Financial Training by Nan McKay in Shreveport - December 6 th -9 th o 32 participants o Total income = $18,140 Total expenses = $20,302.92 Net loss = ($2,162.92) Upcoming Workshops and Conferences National NAHRO Legislative Conference: March 26-28, 2017 at the Crystal Gateway Marriott in Arlington, VA. Annual Legislative Conference: May 16-19, 2017 at the Hilton Baton Rouge Capitol Center. SW NAHRO Annual Conference: June 5 8, 2017 in San Antonio, TX. National NAHRO Summer Conference: July 16 18, 2017 in Indianapolis, IN. Maintenance Workshop: August 8 10, 2017 at the Paragon Casino Resort in Marksville, LA. Annual Fall Conference: September 12 15, 2017, at Sam s Town Casino in Shreveport, LA. National NAHRO Conference & Exhibition: October 27 29, 2017 in Pittsburgh, PA. The audit was conducted on February 23, 2017 and she expects to receive the report soon. Ms. Strange expressed that HSA appreciates the opportunity to continue serving the Louisiana Housing Council. (Attachment N) President s Report: The president asked that all reports be submitted by March 15, 2017. If any agency has a Public Relation Firm that works for them please submit their name to the Public Relation Committee. The three Director at Large positions that expired September 30, 2016 were approved at our May meeting. The minutes of the Louisiana Housing Council needs to be memorialized to reflect the reappointments to the Director-at-Large Positions effective October 1, 2016 and expiring September 30, 2018. The names are Renee Fusilier, Ruth Franklin, and Ricky Dupuis. The President mentioned some concerns of the auditor concerning the way that bills are paid. It was suggested that LHC should look into a debit or credit card or perhaps just write a check from the account to pay for expenses. Comments suggested from the Executive Committee included: Securing a Debit/Credit Card Direct Billing with Hotel/Venue 10
Mr. Kenny Habetz stated that when he was treasurer a check was written at the end of each conference for all expenses. Richard Murray suggested that we should secure a credit card instead of a debit card. The limit should be high enough to address our needs at least $20,000. The Service Officer should be in possession of the card and it should be monitored. President Mabry also brought up for discussion the alcohol being served in hospitality room and the liability of serving alcohol without a licensed bartender which was an additional concern of the auditor. Jim Firmin stated that it has been look at and frowned upon in the past by HUD. Vonda discussed vendors sponsoring hospitality for Maintenance. Kenny Habetz suggested taking up donations to buy liquor and LHC provide the room for hospitality. Pam Fontenot discussed how SW NAHRO and National NAHRO are doing it by providing a cash bar. Fred Banks suggested forming a committee to look into this before the May Meeting. A committee was formed to research the liability issues of serving alcohol in the hospitality. Members of the Hospitality Task Force Committee are Kennith Starnes, Vonda Waskom, Ben Taylor, Richard Murray, Fred Banks, Kenny Habetz, and August Courville. The President spoke about the Contract Review Task Force Committee and the purpose of the committee which is to review all contracts that come through LHC. New Business Contract Review Task Force: The Contract Review Task Force Committee met on Sunday, March 5, 2017 in the Dauphine Room at 5pm. The meeting was called to order by Pam Fontenot, Chair of the Committee. All committee members were present (Tonya Mabry, Pam Fontenot, Joann Tyler, Pat Boss, Fred Banks, Ricky Dupuis, Ken Guidry, Bobby Collins, and Beryl Pitre) Fred Banks made a motion to approve the minutes from the previous meeting and Beryl Pitre seconded. Motion carried. The Contract Review Task Force Committee unanimously recommends to the Board of Directors not to renew the Website Contract. The committee has determined that the duties are duplicated in the Service Officer Agreement. The Contract Review Task Force Committee unanimously recommends to the Board of Directors to extend the current Monthly Accounting Services Contract until September 30, 2017. The Contract Review Task Force Committee unanimously recommends that a Request for Proposal be drafted and advertised to procure for Monthly Accounting Services Contract and a Service Officer Agreement. The current Service Officer Agreement will expire September 30, 2017. A motion to adjourn was made by Fred Banks and seconded by Pat Boss. Motion carried. (Attachment O) Discussion was held on the Service Officer s Contract and Website Contract. Jessica stated that she realized the services were duplicated and should have been taken out of the current contract. 11
After discussion in Executive Committee, a motion was made by Fred Banks seconded by Beryl Pitre that the Website Contract for Housing Solutions Alliance (HSA) not be renewed. Yeas: 15 Motion carried Nays: 3 (Debbie Doyle, Kennith Starnes, and Ben Taylor) Abstained: 1 (Pam Adams) After discussion in Executive Committee a motion was made by Beryl Pitre that the Monthly Accounting Services Contract be extended until September 30, 2017. An amended motion was made by Frank Banks and accepted by Beryl Pitre to extend the Accounting Services Contract until September 30, 2017 and that a Request for proposal be drafted and advertised to secure accounting services for October 1, 2017, it was seconded by Richard Murray. Motion carried. After discussion in Executive Committee, a motion was made by Ken Guidry, seconded by Beryl Pitre that a Request for Proposal be drafted and advertised to procure for a Service Officer effective October 1, 2017. Yeas: 16 Nays: 3 (Kennith Starnes, Jim Firmin, and Ben Taylor) It was stated that an evaluation would be done on the current Service Officer at the May meeting. Old Business: None Dishau Lee, LHC Secretary Approved: Tonya Mabry, LHC President Date: 12