Minutes of the Regular Meeting of the Council of the Village of Gold River held on Tuesday, August 7, 2012 in Council Chambers of the Village Office located at 499 Muchalat Drive commencing at 7:30 p.m. PRESENT: ABSENT: STAFF: Mayor C. Anderson Councillor D. Arcus Councillor K. Begon Councillor G. Waterman Councillor J. Frame Mr. M. Lott, Aquatic Supervisor Mr. L. Plourde, Administrator CALL TO ORDER The meeting was called to order at 7:40 p.m. APPROVAL OF AGENDA MOVED that the agenda be approved as presented. ADOPTION OF MINUTES Minutes of the Committee of the Whole Meeting held July 16, 2012. MOVED that the minutes be adopted as circulated. Minutes of the Regular Council Meeting held July 16, 2012. MOVED that the minutes be adopted as circulated. UNFINISHED BUSINESS Deputy Treasurer - 2012 Capital Purchase Vehicle Replacement (F550 and Attachments).
Regular Council Meeting August 7, 2012 Page 2 MOVED that Council authorize the purchase of the 550 Series Truck and Attachments subject to the specifications meeting the requirements laid out by the Village Mechanic and the purchase is within budget. REPORTS NSEDC - Shares and Dividends Update (Consent Resolution for payment of 2012 dividends is requested). MOVED that Council approve the NSEDC to issue dividends for 2012 at 8% of preferred shares. NSEDC - 2 nd Quarter Report 2012 (Consent Resolution accepting the 2011 Audit is requested). MOVED that Council approve the NSEDC 2011 Audit as presented. Deputy Clerk - 2012 UBCM Convention Request for resolution approving expenses. MOVED that travel expenses be approved for Mayor Anderson, Councillors Begon and Frame to attend the 2012 UBCM Convention in Victoria BC September 24-28, 2012 in accordance with Village Policy. Deputy Clerk - 2012 UBCM Convention Cabinet Minister Meetings.
Regular Council Meeting August 7, 2012 Page 3 Aquatic Supervisor - June Quarterly Report. Administrator - Community Centre/Curling Rink Upgrades. MOVED that Council award the painting contract for the Community Centre/Curling Rink Project to Patrick Painting and accept the bid proposal of $6,650 plus applicable taxes. MOVED that Council award the flooring contract for the Community Centre/Curling Rink Project to Campbell River Floors and accept the bid proposal of $28,668 plus applicable taxes. Deputy Treasurer - 2 nd Quarter 2012 Financial Reports. Deputy Treasurer - Accounts Payable Cheque Listing to July 31, 2012. COUNCIL INFORMATION ITEMS Mayor Anderson advised: the representative from What s On Digest will attend the August 20 th, 2012 Council Meeting;
Regular Council Meeting August 7, 2012 Page 4 he is looking for Council input to locate the cement fish that the Village had made from the DFO mold. that in response to concerns raised regarding the inequities with the tiered Hydro rates that the Administrator be requested to research the matter and draft a letter for Council consideration. CORRESPONDENCE 1. Brian K. Shaw, Owner/Operator, Pipers on the Ridge, Neighbourhood Pub regarding municipal property taxes. 2. Lorraine Gill, Regional Manager, Property and Divestiture, Pacific Region, Transport Canada regarding Amendment to Gold River Project Contribution Agreement. 3. Gary Murphy, Chief Project Officer, Smart Metering Program, BC Hydro regarding exchange of hydro meters (in response to our letter of July 5, 2012 and includes our letter of July 20, 2012). 4. James Warren, Acting Chief Administrative Officer, Comox Valley Regional District (Comox Strathcona Waste Management) regarding tipping fee rate increase for 2013. 5. Comox Strathcona Waste Management regarding Gold River Drop Off Depot Now Accepting Household Plastic Containers 1-7. 6. Honourable Blair Lekstrom, Minister of Transportation and Infrastructure regarding Highway #28 and realigning the road at Pipeline Creek Bridge. 7. Claire Trevena, MLA (North Island) regarding Japanese tsunami debris on BC s coast. 8. Claire Trevena, MLA (North Island) regarding 2012 UBCM Convention. 9. Mayor Wayne Wright, City of New Westminster, letter to Premier Christy Clark regarding the protection of elected official s home address. 10. Gary MacIsaac, Executive Director, UBCM regarding commitment to the BC Climate Action Charter. 11. Mayor Joanne Monaghan, District of Kitimat, letter to Premier Christy Clark regarding increase to the Persons with Disabilities Benefit. 12. Mayor Mike Clay, City of Port Moody, letter to Prime Minister Stephen Harper regarding Increased Oil Tanker Traffic. 13. Acting Mayor Diana J. Scott, City of Cranbrook, letter to the Federal Minister of Fisheries and Oceans regarding Protection of Fish Habitat in Waterways.
Regular Council Meeting August 7, 2012 Page 5 14. Heath Slee, President, UBCM regarding Gas Tax Agreement Community Works Fund Payment. 15. UBCM Secretariat, Member Release regarding Agricultural Land Commission Changes. 16. UBCM regarding 2012 UBCM Community Excellence Awards. 17. UBCM Secretariat, Member Release regarding Local Government Contract Management Committee Meeting. 18. Local Government Program Services, UBCM and First Nations Summit regarding 2012/13 (Summer) Regional Community to Community Forum Project. 19. Mayor Galina Durant, UBCM Small Community Representative regarding the Small Talk Forum 2012 to be held during the UBCM Convention in September. 20. Iris Hesketh-Boles, AVICC Executive Coordinator regarding submission to BC Utilities Commission in support of FortisBC Energy Utilities Application for Common Rates, Amalgamation and Rate Design. MOVED that the correspondence be received. MOVED that the Mayor and Administrator sign the Transport Canada Amendment to the Gold River Project (Dredging) Contribution Agreement. TERMINATION MOVED that the meeting terminate. Time: 8:40 p.m. C. Anderson Mayor L. Plourde Corporate Administrator Certified correct by the Corporate Administrator L. Plourde Corporate Administrator