A MEETING OF THE BOARD OF COMMISSIONERS OF THE CITY OF JOHNSON CITY, TENNESSEE was held in the Commission Chambers of the Municipal and Safety Building, 601 East Main Street, Johnson City, Tennessee on Thursday, May 17, 2018. PRESENT: Mayor David Tomita, Vice-Mayor Jenny Brock, Commissioners Todd Fowler, Ralph Van Brocklin and Joe Wise, Pete Peterson, City Manager, and Janet Jennings, City Recorder. Mayor David Tomita called the meeting to order at 6:03 p.m. At this time, Richard Long, Johnson City Police Department Chaplain, led the invocation, which was followed by the pledge of allegiance. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Joe Wise, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. Addition to Agenda JOHNSON CITY, That the addition to the agenda of ITB #6231, for Carver Park Playground Surface Replacement by Playcore Wisconsin, d/b/a Gametime for $89,931.45, and the addition of a Temporary Occasion License application for Young Professionals of the Tri-Cities to sell beer at the Founders After 5 Event on May 25, 2018, be and the same is hereby approved. Upon motion by Vice-Mayor Jenny Brock, seconded by Commissioner Joe Wise, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That RFP #6222, for BurWill Construction Company at $9.8 million, be pulled from the Consent Agenda for May 17, 2018. Upon motion by Commissioner Ralph Van Brocklin, seconded by Vice- Mayor Jenny Brock, the following resolution was offered for adoption. The motion carried by four ayes. Commissioner Todd Fowler chose to pass on voting. There were no nay votes. Consent Agenda Change Minutes JOHNSON CITY, That the minutes of the regularly scheduled City Commission Meeting held on Thursday, May 3, 2018, be and the same are hereby approved. 109
Proclamation At this time, Mayor David Tomita presented a proclamation recognizing Police Week. Karl Turner, Police Chief, was present to accept. Presentation At this time, Mayor David Tomita presented the Employee Scholarships & John W. Campbell Scholarship. Present to accept were Andrew Duncan, Callee Justice, Kamryn Keenan and Leah Kidd. Lenzie Jenkins and Katlyn Weaver were unable to attend. 110
At this time, Mayor David Tomita presented a proclamation recognizing the Liberty Bell Middle School Boys Soccer Team. Present to accept were the 2018 Liberty Bell Boys Soccer Team and Coach Edwin Santana. Proclamation 111
Proclamation At this time, Mayor David Tomita presented a proclamation recognizing P.C. Snapp s 80 th Birthday. P.C. Snapp was present to accept. Certificate of Compliance Upon motion by Commissioner Joe Wise, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That a Certificate of Compliance for Aldi, Inc. d/b/a Aldi #80, Johnson City, Tennessee, be and the same is hereby approved. Beer License Upon motion by Commissioner Joe Wise, seconded by Commissioner Ralph Van Brocklin, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. 112
JOHNSON CITY, That a Beer License for Aubrey s Inc., 3029 Hamilton Place Drive, Johnson City, Tennessee, be and the same is hereby approved. Michael Korzybski, General Manager, was present. Upon motion by Vice-Mayor Jenny Brock, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That a Temporary Occasion License for Young Professionals of the Tri-Cities to sell beer on Friday, May 25, 2018, during the Founders After 5 event at Founders Park, be and the same is hereby approved. Upon motion by Commissioner Joe Wise, seconded by Vice-Mayor Jenny Brock, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. Temporary Occasion License Appointments JOHNSON CITY, That the appointments of Polly Peterson and Al Spritzer to the Washington County Board of Equalization, be and the same are hereby approved. Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Todd Fowler, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. Street Closure JOHNSON CITY, That a street closing of portions of various streets (see map below), on Friday, May 18, 2018, to accommodate the Real Men Wear Pink Block Party for the American Cancer Society, be and the same is hereby approved. A representative from the American Cancer Society was present. 113
Street Closure Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Joe Wise, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That a street closing of portions of various streets (see map below), on Friday, May 25, 2018, to accommodate the Run for Our Veterans 5K Race for the Washington County VA Memorial Foundation, be and the same is hereby approved. Brenda Barnett was present. Street Closure Upon motion by Commissioner Ralph Van Brocklin, seconded by Vice- Mayor Jenny Brock, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. 114
JOHNSON CITY, That a street closing of portions of various streets (see map below), on Sunday, June 3, 2018, to accommodate the Johnson City Omnium Race for USA Cycling Inc., be and the same is hereby approved. Reneau Dubberley was present. At this time, City Manager Pete Peterson suggested the formation of a working group to review the process and recommend a policy for downtown street closures. Commissioners requested that the working group submit their recommendations to the Commission in an expedient manner. Upon motion by Commissioner Joe Wise, seconded by Vice-Mayor Jenny Brock, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. Street Closure JOHNSON CITY, That a street closing of portions of various streets (see map below), on Saturday, November 10, 2018, to accommodate the Veterans Parade for the American Legion Kings Mt. Post 24, be and the same is hereby approved. Bryan Lauzon was present. 115
Bid Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Joe Wise, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. JOHNSON CITY, That Bid ITB #6231, Carver Park Playground Surface Replacement by Playcore Wisconsin, d/b/a Gametime, for $89,931.45, be and the same is hereby approved. 116
Upon motion by Commissioner Ralph Van Brocklin, seconded by Vice- Mayor Jenny Brock, the following resolution was offered for adoption. The motion carried by five ayes. There were no nay votes. Consent Agenda JOHNSON CITY, That the Consent Agenda for May 17, 2018, be and the same is hereby approved. A. GENERAL: i. Consider declaring certain Johnson City Schools Maintenance vehicles as surplus: Two-(2) Vehicles (Purchasing Department) ii. Consider approval of TDOT contract for Section 5339 state capital assistance, TDOT Project Number 905339-S3-002, to extend the contract to December 31, 2019 (Mass Transit Department) iii. Consider approval of Federal Transit Administration (FTA) contract (Section 5339b) for discretionary program funds from TDOT (Mass Transit Department) iv. Consider approval of TDOT contract for residual state and federal New Freedom (Section 5317) capital assistance funds (Mass Transit Department) v. Consider approval to submit a pre-application to the Department of Economic & Community Development for the Appalachian Regional Commission Grant (Water & Sewer Services) vi. Consider approval of Change Order #2 for Beeson Lusk & Street on the Johnson City Schools roof replacement project for a contract increase in the amount of $16,000 (Administration) B. INVOICES: i. Smith Seckman Reid, Inc................. $26,748.18 Public Works Department ~ Invoice # Indian Ridge Road & State of Franklin Road Project Funding Source: 80% Federal & 20% Local Funding Invoices 117
ii. Thomas Construction.................... $54,624.76 Public Works Department ~ Pay Request #1 Science Hill Sports Complex Slope Rehabilitation Funding Source: General Fund iii. Bakers Construction Services.............. $312,202.83 Public Works Department ~ Invoice #16 Indian Ridge Road & State of Franklin Road Project Funding Source: 80% Federal & 20% Local Funding iv. Tysinger Hampton & Partners............ $5,000.00 Water & Sewer Services ~ Work Order #4 Austin Springs Road Waterline Upgrade Funding Source: Budgeted Expense v. Crom, LLC.............................. $645,525.00 Water & Sewer Services ~ Pay Request #3 Tannery Knob Water Storage Tank Phase II Funding Source: Bond Funded vi. TMI Coatings........................... $62,700.00 Water & Sewer Services ~ Pay Request #2 Watauga Water Treatment Plant Clarifier Bridges Funding Source: Budgeted Expense vii. LDA Engineering....................... $9,395.00 Water & Sewer Services ~ Task Order #5 Tannery Knob Water Tank Replacement Funding Source: Bond Funded viii. Barge Design Solutions.................. $415.00 Water & Sewer Services ~ Task Order #1 Bunker Hill Tank Replacement Funding Source: Budgeted Expense 118
ix. Barge Design Solutions.................. $2,247.00 Water & Sewer Services ~ Task Order #1 Bunker Hill Tank Replacement RPR Services Funding Source: Budgeted Expense C. BIDS: Bids i. ITB #6220 Barnard Roofing....................... $824,116.00 Purchasing for Johnson City Schools Partial Reroofing: Indian Trail, Lake Ridge, Science Hill High School Funding Source: PEP Bond Proceeds 119
ii. ITB #6226 SHI International...................... $47,363.79 Purchasing for Information Technology Laptops & Servers Funding Source: Budgeted Expense 120
iii. ITB #6227 West Hills Tractor, Inc.................. $65,060.00 Purchasing for Water & Sewer Services 49H Mini Excavator with Trailer Funding Source: Rate Funded Capital 121
Purchases D. PURCHASES i. SHI International....................... $46,324.70 Purchasing for Johnson City Schools Microsoft EES Renewal Funding Source: General Purpose School Technology Funds 122
ii. Harris Computer Systems................ $35,547.87 Purchasing for Information Technology CityView Annual Software Maintenance Renewal Funding Source: Budgeted Expense 123
Change Order iii. ACTSOFT (Change Order)................ $1,620.00 Purchasing for Water & Sewer Services Fleet Tracker Subscription Funding Source: Budgeted Expense 124
iv. Wynn Fire Equipment.................... $51,571.00 Purchasing for Fire Department Extrication Tools Funding Source: Budgeted Expense 125
v. Data Driven............................ $69,741.00 Purchasing for Police Department Watson Field Reporting Suite Renewal Funding Source: Budgeted Expense 126
E. PROPOSALS Proposals RFP #6222 BurWil Construction Company............ $9,800,000.00 Purchasing for Johnson City Schools General Contractor/Construction Manager for Liberty Bell Cafeteria & Gym Project Funding Source: Capital Project Fund 127
Ordinance 4653-18 Third Reading Upon motion by Commissioner Ralph Van Brocklin, seconded by Commissioner Todd Fowler, Ordinance No. 4653-18, AN ORDINANCE TO REZONE A PORTION OF THE PROPERTY LOCATED ALONG PEOPLES STREET (3.3 ACRES) FROM PB (PLANNED BUSINESS DISTRICT) TO R-4 (MEDIUM DENSITY RESIDENTIAL), was passed on third reading. The motion carried by five ayes. There were no nay votes. 128
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At this time, City Manager Pete Peterson presented the City Manager s Report. There being no further business or discussion, Mayor David Tomita adjourned the meeting at 7:16 p.m. /s/ David Tomita DAVID TOMITA MAYOR /s/ Janet Jennings JANET JENNINGS CITY RECORDER 130