SCHOOL BOARD MEETING-----------------Regular Session--------------------October 14, 2015 Page 1 The Board of School Trustees of Shelby Eastern Schools met in regular session on Wednesday, October 14, 2015 at 7:00 P.M. The meeting was held in the Administration Building, located at 2451 N. 600 E., Shelbyville, Indiana. The following board members were present: Jason Redd Frank Schonfeld JoAnn Kelsay Jason Yantiss Mark Nigh Emily Beal-Nelis Other officials in attendance were Superintendent Dr. Robert Evans, Treasurer Chris Scott, Maintenance/Transportation/Security Director Jeff Scott and Deputy Treasurer Roseann Connor. School Attorney Jerry Lux was also in attendance. All others in attendance were asked to sign in. A list of those attending is included in the minutes. Board President Jason Redd called the meeting to order at 7:00 P.M. Everyone stood for the Pledge of Allegiance. Everyone in attendance was welcomed by Mr. Redd. ROUTINE BUSINESS: WES Student Recognition: Mrs. Merchant would like to introduce her students that are taking part in the TAKE 5 Program, Grace Springer, Brynna Morgan, Josie Larrison, Joshua Kellems, Noah Stoner, and Josee Lemmons. There are about 15-20 students in the program and all students are 5 th graders. Each student spoke about what they have learned from the program. Mrs. Merchant also states how the students are also learning how to use production equipment in this program. MEETING MINUTES: Meeting minutes for the following dates was presented for approval: September 9, 2015 Regular Meeting September 23, 2015 Budget Hearing JoAnn Kelsay motions to approve the minutes as presented. Mark Nigh seconds the motion. The board vote is 6-0. The motion carries unanimously. ACCOUNTS PAYABLE CLAIMS: Accounts payable claims for the following dates are presented: 8/28/15, 9/11/15, 9/17/15, 9/25/15, 9/30/15, 10/13/15 A motion is made by Mark Nigh to approve all the claims presented. The motion is seconded by JoAnn Kelsay. The board vote is 6-0. The motion carries unanimously.
Page 2 PAYROLL CLAIMS: Payroll claims for the following pay dates are presented: 9/11/15, 9/25/15, 10/9/15 A motion is presented by JoAnn Kelsay to approve all payroll claims as presented with all the proper abstentions. The motion is seconded by Frank Schonfeld. The board vote is 6-0. The motion carries unanimously. Mark Nigh will abstain from check #61886, 62095, 62311 and Paula Nigh s check # s 61887, 62096, 62097, 92312 & 62313. PERSONNEL RESIGNATIONS AND RECOMMENDATIONS: Dr. Evans would like to present the board with a list of employment resignations and recommendations. The resignations and recommendations are as follows: Resignations and Recommendations: Certified Resignations: Jena Fahlbush MES 3 rd Grade Teacher Eff: 10/16/15 Angie Smith WHS Science Teacher Eff: 12/18/15 Certified Retirement: Karen Adkins WHS Language Arts Teacher Eff: End 2015/2016 School Year Non-Certified Resignations: Kelsay Stephens WES Special Ed Assistant Eff: 9/10/15 Bobbie Boles Corporation Bus Driver Eff: 9/10/15 Rebecca McComas WES Office Secretary /Treasurer Eff: 9/19/15 (Shirley Dotson will be Treasurer for both WHS and WES) Non-Certified Recommendations: Jerri Griffey WES Spec Ed Assistant Eff: 9/22/15 Teresa Higdon WES Office Secretary Eff: 9/21/15 Sandra Whitney MHS Part Time Custodian Eff: 9/17/15 Mark Bogemann Waldron Campus Corporation Bus Driver #7 Eff: 10/5/15 ECA Recommendations: Lezlie Stocklin WHS Jr. High Cheer Coach Eff: 2015/2016 School Year Presley Huffman WHS 7 th Grade Boys Basketball Eff: 2015/2016 School Year Steve Sheaffer WHS 6 th Grade Boys Basketball Eff: 2015/2016 School Year Matt Mitchell WHS 5 th Grade Boys Basketball Eff: 2015/2016 School Year A motion is made by Jason Yantiss to approve the recommendations and resignations as presented. The motion is seconded by Mark Nigh. The board vote is 6-0. The motion carries.
Page 3 Donations: Dr. Evans would like to present a detailed list of donations for approval. Mark Nigh motions to approve all donations as presented. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously. REPORTS: Fundraiser Requests: Dr. Evans would like to present a detailed list of fundraiser requests to the board. Facility Rental Agreement: Dr. Evans would like to present the details of a facility use agreement. The agreements are as follows: Lego Club will be using MHS cafeteria, dates are to yet be determined; boys basketball will be using MHS kitchen/cafeteria on 10/15/15; and the Jacket Backers with be using the MHS cafeteria on 10/28/15. Field Trip Summary: Dr. Evans would like to present a detailed list of field trip requests to the board. Assessment Report: Dr. Evans states Indiana is and has been above the National average in the NAEP mathematics and reading for fourth grade; mathematics and reading for eighth grade since 1992. All scores have gone up over the last thirty years. Blue River Career Report: Mr. Nigh states they have had three meetings since his last report. There was a special meeting to approve a teacher contract. Base salary increases and stipends, final payment for the building of the culinary arts classroom/kitchen, and hired a CNA monitor at the hospital; these were approved at the regular board meetings. The house that the construction trades class has been working on the past couple years has been put up for sale and has already received an offer, the board approved Mr. Shaw to negotiate the sale. Consider Book Rental Fee for Exchange Students: Jason Redd states he requested that this item be put on the agenda. Mr. Redd states there are certain organizations that sponsor exchange students but some of the organizations do not cover or have the funds to cover book rental fees. Mr. Redd would like the board to consider waiving book rental fees for exchange students, so they would not miss out on a cultural opportunity just because they cannot afford book rental. Mark Nigh asks how many dollars on a normal year that would be. Dr. Evans states round $120-$140 per student and there are currently three exchange students enrolled. JoAnn Kelsay asks if he is requesting to waive fees for all exchange students or just the ones that cannot afford it. Mr. Redd states it would be just for the ones whose sponsors do not cover it and cannot afford it. Mark Nigh asks if SES still receives credit from the state. Dr. Evans states SES does. JoAnn Kelsay recommends waiving the fees for all exchange students. Frank Schonfeld states Shelbyville has a cap set on the waivers for their exchange students. Dr. Evans states they removed the cap this school year. Emily Beal-Nelis
Page 4 asks about having an application for textbook rental waiver and a cap on the waiver. Jason Redd states the board could always revisit putting a cap on the waiver amount. Mark Nigh motions to waive textbook rental fees for exchange students but not to exceed $1,000 total. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously. Maintenance Report: Transportation: Jeff Scott would like to recognize and thank Ryan Nigh for subbing as a bus driver and helped pull SES out of a jam when Bobbie Boles fell and broke her leg. Annual Bus Driver In-Service Training: The annual bus driver in-service training is complete for all the regular bus drivers and most of the sub drivers. Bus Evacuation Drill: Drills are complete, most were done in about a minute and thirty seconds. Mr. Redd asks what the standard is. Mr. Scott states two minutes. Bus Inspections: Eleven buses were inspected, three were corporation buses. One bus did not pass, not a corporation bus, and is currently still in the shop. Maintenance: All the gym floors will be recoated, Security Pros was in and did some adjustments on the cameras, there will be classes for the new card readers on how to operate the system, boiler services are scheduled, Waldron air conditioner pipe measurements are finalized and project will start on Monday. The last of the carpet will be installed over fall break. PSI has had several vendors in looking at boilers, air handlers, and lights looking at energy savings. More than half of the keys are made. Central Indiana Hardware will be in on the 19 th to start putting in the cores. All cores should be installed by the end of the month. Maintenance will be closing down the outside concessions for the winter. A thirty-yard dumpster was brought in and filled with obsolete items from the administration building s basement. Mr. Scott and Steve Carey will be going through all the electronics and get some of those recycled. Security Grant: Mr. Scott states he is looking at security film for the front doors of the elementary schools. Jason Redd states on the 26 th and 27 th MES is hosting the Mobile Dentist in the LGI room and there are several old desks in that room that need to be removed. Mr. Scott states they will be removed before then. SECTA: Teresa Collier states last week were parent teacher conferences, there was a great turn out and all went well. Discussions consisted of security updates, insurance plan updates, NWEA testing, and technology updates. Jason Redd would like to commend and thank Mr. Howell for taking the time to write notes on every report card.
Page 4 Public Comments: A parent asks about the doors in the court yard at Waldron High Schools. Mr. Scott states there is one door slated to be replaced for the court yard. Sheri Stone asks why public comments are in the middle of the meeting instead of at the beginning and the end. OLD BUSINESS: There is no old business at this time. NEW BUSINESS: Consider 2016 Budget: Dr. Evans would like to present the 2016 budget for approval. JoAnn Kelsay motions to approve. Emily Beal-Nelis seconds the motion. The board vote is 6-0. The motion carries unanimously. Consider Adoption of Budget Ordinance for Pay 2016: Dr. Evans would like to present the Budget Ordinance for Pay 2016 for adoption. Mark Nigh motions to approve. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously. Consider Tax Neutrality Resolution: Dr. Evans would like to present the Tax Neutrality Resolution for approval. JoAnn Kelsay motions to approve. Jason Yantiss seconds the motion. The board vote is 6-0. The motion carries unanimously. Consider 2015 Budget Resolution: Dr. Evans would like to present the 2015 Budget Resolution to the board for approval. Mark Nigh motions to approve. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously. Consider 2016 Budget Resolution: Dr. Evans would like to present the 2016 Budget Resolution to the board for approval. JoAnn Kelsay motions to approve. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously. Consider Pension Bond Levy Reduction Dr. Evans would like to present the Pension Bond Levy Reduction to the board for approval. Frank Schonfeld motions to approve. Mark Nigh seconds the motion. The board vote is 6-0. The motion carries unanimously. Consider Approval to Change Bank for Waldron Elementary School: Dr. Evans would like to present a request to change Waldron Elementary bank to the same bank as Waldron High School, First Financial. Mrs. Dotson states First Finance will pay up to $250 for new laser checks and is a No Fee account. Frank Schonfeld motions to approve. Mark Nigh seconds the motion. The board vote is 6-0. The motion carries unanimously.
Page 5 Consider Snow Removal Quotes: Jeff Scott would like to recommend Mark Ramey and Albert Wendling for snow removal for the 2015/2016 school year, the rates are the same as last year. Emily Beal-Nelis motions to approve. Jason Yantiss seconds the motion. The board vote is 6-0. The motion carries unanimously. Consider Purchase of 2016 Blue Bird Bus: Dr. Evans would like to recommend purchasing a 2016, 78 passenger school bus from MacAllister in the amount of $100,000. This includes cameras and installation, extended three year body and chassis warranty, maintenance parts and service credit, beltline and installation. JoAnn Kelsay motions to approve. Emily Beal-Nelis seconds the motion. The board vote is 6-0. The motion carries unanimously. Consider Bleacher/Basketball Repairs: Jeff Scott would like to recommend BR Bleacher to perform the work for the repairs and services on failed and/or questionable items listed in the report, bringing them back to a safe and useable condition. The cost for some of the repairs cannot be accurately calculated therefore he is estimating an approximant total repairs cost for both campuses around $12,000 for the basketball goals and $20,000 for the bleacher repairs/service. The full report is on file in the office if anyone wishes to review it. JoAnn Kelsay motions to approve. Emily Beal-Nelis seconds the motion. The board vote is 6-0. The motion carries unanimously. Consider 1 Year Extension Contract for Dr. Evans: Jason Redd would like to recommend no later than October 31 st in each year, the Board shall meet to consider extending the term of the Superintendent s employment contract for an additional one (1) year period. Each year this consideration of a one (1) year extension would be in addition to the initial three year contract. The intent is for the board to annually consider a continual three-year contract. Jason Yantiss motion to approve. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously. Consider Certified Administration Wage Increase: Dr. Evans is recommending to increase administrator pay to compensate for the financial impact of the health insurance change and to receive the same proportion of the $1,000 increase that the teachers received. The amount of the increase would be proportionate to the number of days worked. Teacher contracts are for 184 days. Elementary principals are on 205 day contract. High school principals are on 220 day contracts. The impact of the insurance change on the principals is $2,100. Combining these amount yields the detailed recommendations provided to the board. Part of the increase will be applied as a one-time stipend. Mr. Brown and Mr. Shadiow will automatically receive an additional $1,000 to their base pay in July 2016 upon an evaluation rating of effective. Emily Beal-Nelis motions to approve as presented. Frank Schonfeld seconds the motion. The board vote is 6-0. The motion carries unanimously.
Page 6 Consider Vehicle Lease Agreement of 2016 Ford Explorer: Dr. Evans would like the board s approval on a 2016 Ford Explorer lease agreement. The agreement states: Shelby Eastern Schools shall enter into an agreement with Eby Ford for the lease of a 2016 Ford Explorer. This lease shall be a 56 month lease (ending November 2020). It is understood that this lease is in lieu of financial compensation. As such, Robert Evans, while employed by Shelby Eastern Schools, shall have the option at any time after June 2017 and up through December 31, 2020, to pay the remaining balance due for the 2016 Ford Explorer to Shelby Eastern Schools. Shelby Eastern School will then pay the remaining balance to Ford and sell the 2016 Ford Explorer to Robert Evans for $1. Robert Evans shall then assume ownership of the vehicle. JoAnn Kelsay motions to approve. Jason Yantiss seconds the motion. The board vote is 6-0. The motion carries unanimously. OTHER BUSINESS: SUPERINTENDENT COMMENTS: Dr. Evans would like to wish everyone a wonderful fall break. BOARD COMMENTS: Jason Yantiss states he appreciates all the teachers that stand outside at Waldron and greet students every day. Jason Redd states his daughter graduated from Morristown two years ago. She is in the top 15% of her class and received an invitation to the Honor Society. Students can receive a quality education from Shelby Eastern Schools. SES has an outstanding staff. Pride is back! Mark Nigh states Shelby Eastern Schools can produce students of quality, such as doctors, lawyers and even rocket scientists. Emily Beal-Nelis states several parents have approached her saying positive and wonderful things about SES and are very hopeful of this school year. Ken Howell would like to wish the Pride of Morristown Band good luck at state and Chris Ott which is running cross county regionals. Board President Jason Redd adjourned the meeting at 8:17 P.M. These minutes were approved: November 11, 2015