SUN CITY CENTER WEST MASTER ASSOCIATION, INC. REGULAR BOARD OF DIRECTORS MEETING MINUTES SEPTEMBER 12, 2018 Opening: A. Call to Order by President Maguire at 9:30 a.m. at 1900 Clubhouse Drive, in the Card Room, Sun City Center, FL. B. Quorum present: President Steve Maguire, Secretary/Treasurer Jane Boccieri; Director Forrest Davis, Director Les Raba. Also present Dana Lin Phillips and Pam Torpey, Master Association Managers. II. Reports: A. Treasurer s Report: Treasurer Boccieri gave a report YTD 7/31/1 8. Motion by Secretary Boccieri was seconded by Director Raba to accept, for filing with the Association records, Accell s completed audit for PIE 3/31/2018. Motion carried unanimously. B. Secretary s Report: Secretary Boccieri announced the Annual Meeting and Election date and gave the locations and time-line for posting notice, candidate nominations, validation, ballot distribution, and the election. (attached) C. President s Report: President Maguire (deferred his report to the end of the agenda). III. Minutes: A. Motion by Secretary Boccieri was seconded to approve the minutes of 4/4/18 as published. Motion carried unanimously. IV. Unfinished Business: none V. New Business: A. Administrative: 1. Board Vacancy Motion by Secretary Boccieri, was seconded, to accept the resignation of Bob Mason as Vice President and as Director, effective July 15, 2018 and appoint Dan Hector to fill the Director vacancy, until November 14, 2018. Motion carried unanimously.
3. POLICY: Club Insurance: Motion by Secretary Boccieri, was seconded, Boccieri and Steve Maguire. Motion carried unanimously. the 2018 Standing Election Committee, with two board members Jane administrative and financial records, when such requests are submitted in carried unanimously. check or money order, payable to SCCW Master Association. Motion Secretary will respond to Members requests for Master Association requestor shall be twenty-five cents (25) per printed page, by personal accordance with FS 617 and Master Association Bylaws. The cost to the 6. Records: Motion by Secretary Boccieri, was seconded, that the procedure (rev. 8/6/18). Motion carried unanimously. was seconded, to adopt the Irrigation Line Check Owners Request 5. Irrigation Line Check Owner Procedure: Motion by Secretary Boccieri, found at www.dlckp.org Motion carried unanimously. Dog Lover s Club to use a portion of surveyed land 100 x 150 located Lover s Club of Kings Point, gave a presentation. More information can be Association Administrative Policy. Sallie Reisman, president of Dog Club shall at all times carry Liability insurance as designated by Master that the Master Association execute a Land Use Agreement to allow the between Cambridge H and Cypress Creek for the purpose of fencing an the Club, at its own cost, in accordance with its Club Bylaws and that the area for a Dog Park. Said area to be totally controlled and maintained by 4. Kings Point Dog Park Motion by Secretary Boccieri, was seconded, timely renewal and payment of their own policies; Clubs are required to Club that does not abide by Master Association s requirements shall reasonable to indemnify Master Association. Furthermore, Sun City Liability coverage in force. Master Association shall determine the limit of $1,000,000 (one million dollars) per occurrence. Additionally, if a Club s insurance policies, that Club shall be required to obtain and keep Excess and Additional Insured Endorsements of any new or renewed policy. Any Excess Liability insurance required, which shall be an amount that is Center West Master Association, Inc. shall be endorsed as an Additional leased property, until the Master Association s requirements are required to obtain and keep in force Liability Insurance in the amount of Insured on all Clubs insurance policies; Clubs are solely responsible for immediately provide Master Association with Certificates of Insurances immediately cease all Club activities on Master Association owned or activities upon Master Association s owned or leased property, shall be activities are defined as specific Exclusions in the Master Association s met. Motion carried unanimously. Resolved that any Club approved by Master Association to conduct seconded, to appoint Rick Morris to serve as the owner representative on 2. Standing Election Committee Motion by Secretary Boccieri, was
seconded, to ratify approval of a Proposal dated 8/20/18 from Integrity Pressure Cleaning, accepted on 8/30/1 8, to implement an annual program 1. Pressure Cleaning Sidewalks - Motion by Secretary Boccieri, was in September 2018. Motion carried unanimously. weed control, for turf, flowering plants, trees, and shrubs) beginning b. Motion by Secretary Boccieri, was seconded to engage BrightView to provide Chemical Services (fertilization, insecticide, fungicide, Motion carried unanimously. giving written notice of termination of services, effective 9/30/18. Mezerto send a letter dated August 31, 2018 to Florida s Eden a. Motion by Secretary Boccieri to ratify board approval for Attorney 4. Agronomic Services Contract meeting. 3. Landscape Services Contract - agenda item postponed to the next $14,550. Motion carried unanimously. Highgate pump shelter; doors at the storage building 304 Kings Blvd. for pedestal monuments; 2 Visitor monuments; Heritage Park gazebo; 2. Painting Motion by Secretary Boccieri, was seconded, to approve a Main Gate house, South Gate house, Kings Point monument sign; 2 Proposal 8/28/18 from Scott Bartlett Painting to paint and or touch-up the signs/pedestal signs for $4,150. Motion carried unanimously. Kings Blvd. South brick payers & sign; clean Kings Point entry sign/visitor with Roof-A-dde (lift required); clean walls of gate houses, clean Highgate Cleaning, accepted on 8/29/1 8, to clean and gate house tile roofs treat pump shelter; clean Riverside Facility building walls and roof; clean Heritage Park gazebo; clean/repair! seal Heritage Park brick payers; clean to ratify approval of a Proposal dated 8/21/18 from Integrity Pressure Pressure Clean Buildings - Motion by Secretary Boccieri, was seconded, Jan. $9,075. Note: A 12-month cost was built into the current-year be $9,075 per quarter. Motion carried unanimously. 201 9-2020 = $43,850: (Apr. $11,700 + Jul. $14,000 + Oct. $9,075 + 201 8-2019 = $16,570: (Oct. $7,250 Jan. $9,320) Master Association roadways, performed quarterly: budget, to clean the sidewalks to a math tamable condition. The cost of on-going maintenance for each quarter, starting in October2019 will for pressure cleaning sidewalks, gutters, walls, signs, and benches along B. Board Approvals:
Engineering. Motion carried unanimously. Proposal dated 9/11/18 from Creative Mailbox Designs for $14,090.76 to repair or replace traffic signs as specified by HDR a. Motion by Secretary Boccieri, was seconded, to approve a replace Rainbird controllers with Baseline systems. The updated Cost Proposal dated 8/14/18 from ITS for Hub 55 was $248,461.36. A change order added one BL-5200-R48 PCK to the g. Motion by Secretary Boccieri, was seconded, to ratify 11/2/16 to final total of $257,017.25. Motion carried unanimously. sensors and communication programming in BaseManager for a replace Rainbird controllers with Baseline systems. The updated $250,472.25. A change order added 11 additional soil moisture Cost Proposal dated 3/27/18 from ITS for Hub 41 was f. Motion by Secretary Boccied. was seconded, to ratify 11/2/16 to Motions carried unanimously. Nantucket 1 well $5,877.00 Shp pump & motor installed 4/27/18 Oxford 1 (ph 1) $7,545.94 7.Shp pump & motor installed 5/4/18 Corinth $7,545.94 7.5hp pump & motor installed 5/7/18 Jameson $9,562.00 10 hp pump & motor installed 7/17/18 Villeroy $3,546.60 5hp pump & motor purchased from ITS 5/21/18, installed by Baker Well Drilling Fairboume $7,545.94 7.Shp pump & motor installed 6/11/18 installed by ITS: the following Pump & Motor replacements, provided and/or e. Motions by Secretary Boccieri, were seconded, to ratify approval of Highgate Well $17,600. Motion carried unanimously. Proposal dated 8/29/18 from Pope s Water Systems to plug d. Motion by Secretary Boccieri, was seconded, to approval a proposed by ITS for Hub 55 Badger Meter installation is Baseline controllers are installed. The updated cost dated 8/24/18 $168,097.99. Motion carried unanimously. approval of ITS to install Badger Meters at all pump stations after c. Motion by Secretary Boccieri, was seconded, to ratify 11/2/16 proposed by ITS for Hub 41 Badger Meter installation is Baseline controllers are installed. The updated cost dated 8/24/18 $197,867.61. Motion carried unanimously. approval of ITS to install Badger Meters at all pump stations after b. Motion by Secretary Boccieri, was seconded, to ratify 11/2/16 5. Other Business: Approve Expenses OVER $5,000:
unanimously. Knolls pump to 304 Kings Blvd. $6,000. Motion carried Proposal from Popes Water Systems dated 2/20/is to move h. Motion by Secretary Boccieri, was seconded, to ratify approval of a Membership Meeting. + Regular Board of Directors Meeting will immediately follow the Special (1) Vote regarding Agreement with Clublink for Master Association to (2) Vote regarding Traffic Jurisdiction Agreement with Hillsborough County. (3) Vote regarding funding method for irrigation 29/30 repairs maintain the hog fence; Clubhouse Card Room for the following Purpose: + Special Membership Meeting - October 10, 2018 at 9:30 a.m. at the Main VII. Announcements A. Questions and answers session followed. VI. Open Forum Traffic Control; and Hog Fence Maintenance Responsibility. AILC Procedure (Association Board Request); 29/30 Irrigation Repairs; See President s Report: President Maguire gave an update of the status of C. DISCUSSION: for $277,640.40. Motion carried unanimously. Proposal from ITS dated 6/5/18 to perform all 29/30 Audit Repairs I. Motion by Secretary Boccieri, was seconded, to ratify approval of a k. Road Patching: agenda item postponed to the next meeting. $12,051.50. Motion carried unanimously. Adjustments in materials used reduced the final total to drill Villeroy well and install customers pump for $12,972.50. adjustments to Proposal from Baker Well Drilling dated 2/2/18 to j. Motion by Secretary Boccieri, was seconded, to ratify approval of well $7,666. Motion carried unanimously. Proposal from Pope Water Systems dated 6/26/18 to plug Knolls i. Motion by Secretary Boccieri, was seconded, to ratify approval of a Motion carried unanimously. controller #61 at Oakley Green for a final total $256,711.36
VIII. Adjournment immediately follow the Annual Meeting. + Special Board of Directors reorganizational meeting to elect officers will September 12, 2018. There being no further business, the meeting adjourned at 11:30 a.m. the Veteran s Theater. + Annual Meeting and Election Wednesday, November 14 at 9:30 a.m. at
Operating Union C C Nc.;5 POIN SUN CITY CENTER WEST MASTER ASSOCIATION TREASURER S REPORT YEAR-TO-DATE April 1, 2018 - July 31, 2018 BALANCE SHEET YTD ASSETS CURRENT OPERATING ASSETS OPR3 Cash - Bank United 66,190.37 MMO1 Cash Operating - Valley National Bank - Loan Payment Account 5,000.00 Accounts Receivable (Nottingham) 4763.50 Cash total 75953.87 Due To Reserves (Insurance + R&M Irrigation) (245 430 80) Prepaid Insurance (through April 15, 2018) 120,674.57 Inventory Supplies (includes parts for 29/30 repairs) 50,392.35 (74,363.88) Total Assets 1589.99 1,589.99 CURRENT RESTRICTED FUNDS RS11 Cash Reserves - Bank checking 64,962.97 P513 Cash Reserves - Valley National Bank money market 481,017.00 RS12 Cash Reserves Union Bank money market 386,325.26 Subtotal 932,305.23 Balance Due to Reserve - Irrigation Expense from FYE 3/31/18 121,485.44 Balance Due to Reserve - Insurance Expense forfye3f31/l9 123,945.36 Subtotal 245,430.80 Total Restricted Funds 1,177,736.03 OTHER ASSETS Utility Deposits (Teco Street Lights & Irrigation meters) 66,195.00 Refundable Deposits (Clublink Lease) 1,500.00 Total Other Assets 67,695.00 TOTAL ASSETS 1,247,021.02 LIABILITIES CURRENT LIABILITIES Accounts Payable 0.00 Accrued Operating Expenses - In May, Accrual for TECO/Estimated & Lawn expenses, Audit expenses & previous TECO were reversed 53 927 22 Total Current Liabilities 53,927.22 OTHER LIABILITIES -Valley National Loan 490,692.85 Total Other Liabilities 490,692.85 RESERVE LIABILITIES Reserves Beginning Balance 411118 534,352.96 Reserve Revenue YTD 656,211.76 Reserve Revenue Subtotal 1,190,564.72 Reserve Expense YTD (415,767.15) Reserve Accruals (checks paid in FYE 3/31/19 for FYE 3/31/18) (83.769 62) Loan Interest Paid YTD (5.434 53) Reserve Expense Subtotal 1504.971 301 Reserves Pooled 685,593.42 Reserves Interest Income YTO 1,449.76 1449.76 Total Reserve Liabilities 687,043.18 TOTAL LIABILITIES 1,231,663.25 1,231,663.25 MEMBER S EQUITY Prior Year Earnings (Deficit) (100.030 91) Current Year Net lncome/(loss) 115,388.68 Total Member s Equity YTO 15,357.77 Total Liabilities & Equity 1,247,021.02
C C INCOME STATEMENT YEAR-TO-DATE Operating Revenue Budgeted Revenue 152295900 Golf Course Lease Revenue 8168.00 Reserves Interest 1,449.76 Total Revenue 1,532,576.76 Operating Expense Operating Expenses (759,526 56) Reserves Transfers (Budget) YTD (656,211.76) Interest Transfers (1.44976) Total Expense (1.417.188.08) Net Income! (Loss) fld 115,388.68 POOLED RESERVE EXPENSE CATSORIES Expenses SIGNS/LIGHTS street signs/ira ific signs/monuments/crosswalk beacons/path lights 0.00 BUILDINGS Riverside Facility, gate houses, pump houses 0.00 DRAINAGE storm water pipes and catch repaired 0.00 FENCE perimeter fence/walls/etc. 0.00 BRIDGE pedestrian/golf cart bridges (Kings Blvd; Executive closed golf course.) 0.00 IRRIGATION Pump and well replacements 55,370.90 Baseline System Installations & Flow Meters 257,017.25 Mapped Audits 44,450.00 29/30 Repairs 58,929.00 LANDSCAPE landscape design/plant replacements 0.00 ROADS 2017 Paving ProjecVtching/Southgate 0.00 Total Reserve Expenses YTD 415,767.15
Election (information and nomination forms). Notice will be posted to the following locations: Friday, September 14 distribution of the Notice of 2018 Annual Meeting and Notice of Veteran s Theater Board of Directors reorganizational meeting < Thursday, October 11 at 2:00 PM. Banquet Room > Wednesday, November 14 immediately following the Annual Meeting Candidates sponsored by C.O.A. Monday, November 12 at 5:00 PM Results announced at Annual Meeting address that is on-file with Master Association.. Wednesday, November 14 at 9:30 AM. Veteran s Theater Election open ballots Wednesday, October 10 Voting Materials will be sent via US Mail to the < Friday, October 5 at 5:00 PM - > Monday, October 8 at 9:30 AM. N. Forum Room - < Tuesday, November13 at 9:30 AM. S. Forum Room nomination Ballot candidate Meet SEC Meeting to the submission deadline. validation deadline. E-mail to each Condo/HOA President US Mail to each Condo/HOA President Posted on www.kpscc.com (Master Association web page) Posted on First Service CONNECT (Master Association Community web page) Posted on the Bulletin Board at 1902 Clubhouse Drive Mail Room. SECRETARY S REPORT: