NOTICE OF REGULAR MEETING District of Fort St. James will hold Regular Council Meeting No. 2011-5 at 7:00 p.m. on Wednesday, March 9, 2011 at the Municipal Office, 477 Stuart Drive West, Fort St. James, B.C. AGENDA No. Item Name Page 1. Delegations & Presentations 1.1 Bob Hughes - Airport Right of Way and TV Society 1.2 Greening Up the Fort Society - Colleen Mullin, Jana Gainor 2. Minutes 2.1 Minutes of the Regular meeting That Council adopt the minutes of Meeting No. 2011-4, held Wednesday, February 23, 2011. 2.2 Information Items That Council receive the Information Items. 2.3 Minutes of the Special Meeting held February 9, 2011 That Council adopt the minutes of the Special Meeting 2.4 In Camera Motion That Council hold a meeting closed to the public immediately following the regular meeting, pursuant to section 90.1 (c) of the Community Charter. 3-6 7-11 12-33 34-35 36 3. Business Arising From the Minutes 4. Reports 4.1 Reports to Receive That Council receive the following reports: Drinking Water Reports 37-40 Page 1 of 62
Regular Agenda - Meeting No. 2011-# No. Item Name Page 4. Reports AP Cheque Listing to February 2011 Building Statistics to February 2011 4.2 Election Registration That Council receive the report. 4.3 Financial Plan Schedule That Council endorse the schedule for adoption of the 2011 Financial Plan bylaw 5. Correspondence 5.1 Warren Wilkinson- Vanderhoof Pool 5.2 Regional District of Bulkley Nechako - Public Hearing 6. Bylaws 6.1 Subdivision Servicing Bylaw Amendment, Bylaw No. 891,2011 That Council adopt "Subdivision Servicing Bylaw Amendment, Bylaw No. 891,2011" as amended. 6.2 Anti-Idling Bylaw and Ticketing Bylaw Amendment That Council adopt "Anti-Idling Bylaw No. 889,2011" as amended; and 41-44 45 46-47 48-49 50-52 53-62 That Council adopt "Municipal Ticket Information Bylaw Amendment, Bylaw No. 890,2011." 7. New Business Adjournment Adjournment That Council adjourn the Regular Meeting at [time] p.m. Page 2 of 62
Agenda Item # 1.1 Bob Hughes - Airport Right of Way and TV Society Page 3 of 62
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Agenda Item # 2.3 District of Fort St. James Minutes of Special Council Meeting No. 2011-3.1 Wednesday, February 09, 2011 District Office, 477 Stuart Drive West, Fort St. James, BC In Attendance: Council Staff Others Mayor Sandra Harwood Councillor Dave Birdi Councillor Brenda Gouglas Councillor Kris Nielsen Councillor Bev Playfair Kevin Crook, Chief Administrative Officer Jeff Lovell, Director of Finance Dennis Saharchuk, Public Works Superintendent Rob Bennett, Fire Chief Caledonia Courier Bernard Boris Brandi Hanterman Call To Order CALL TO ORDER PUBLIC HEARING Opening Statement Mayor Harwood called the meeting to order at 7:00 p.m. Mayor Harwood read the opening statement. Representations from the Public Council received a letter from John Dean of 6281 Hwy 27 North, objecting to the rezoning for environmental, noise, safety and property value reasons. There were no other representations from the public. Page 1 of 2 Minutes of the Special Meeting held February 9, 2011 Page 34 of 62
Agenda Item # 2.3 Closing Statement Mayor Harwood read the closing statement. Adjournment The public hearing was adjourned at 7:03 p.m. Sandra Harwood, Mayor Kevin Crook, Chief Administrative Officer I certify the foregoing to be the original true copy of the minutes of Special Meeting No. 2011-3.1 held on Wednesday, February 9, 2011. Kevin Crook, Chief Administrative Officer Page 2 of 2 Minutes of the Special Meeting held February 9, 2011 Page 35 of 62
Agenda Item # 2.4 District of Fort St. James 477 Stuart Drive West, P.O. Box 640 Fort St. James, B.C. V0J 1P0 Phone 250 996-8233 Fax 250 996-2248 Email district@fortstjames.ca OFFICE OF ADMINISTRATION District of Fort St. James NOTICE OF IN-CAMERA MEETING March 9, 2011 Pursuant to the Community Charter, Section 90.1(c) a meeting, closed to the public, will be held immediately after the regular meeting of Council to discuss the following: Community Charter Section 90. (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:... (c) labour relations or other employee relations;.... In Camera Motion Page 36 of 62
Agenda Item # 4.1 Reports to Receive Page 37 of 62
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Agenda Item # 4.2 OFFICE OF ADMINISTRATION Date: February 21, 2011 Memo to: From: Subject: Mayor and Council Kevin Crook, CAO Election Bylaw Amendment PURPOSE/ISSUE To discuss the merits of the different options for voter registration. BACKGROUND Council directed that administration prepare a report on the merits of different options for voter registration, following a report read at the meeting of February 9. 1. Provincial Voters List This list is made available by the province and is based on the most recent list of eligible provincial voters. Advance registration to add to the list is also permitted, but would be closed off 52 days before voting day. I would not recommend this for use in Fort St. James because the provincial list does not take into account municipal boundaries, and so makes determination of residency more difficult. 2. Create Our Own Voters List The municipality can take the provincial list as a base, and modify it to include or exclude voters based on their residency or other reasons. The list can also be modified by voluntary registration up to 52 days before the election. This can be fairly demanding of staff time and voter engagement. This would not be an accurate way of measuring population, as only 30 to 60 per cent of eligible people will register, and not every resident is eligible to vote. 3. Voting Day Registration Only This is the municipality s current practice. In my opinion, it is the easiest method for both the public and for staff. Both of the other options require some or all voters to come to the office to pre-register to vote, and then to come back again to vote on voting day. It is also the most accurate way to allow currently eligible voters to vote, as there is no cut off of registration 52 days before the election as there is with the above options. (Voters are only required to have lived in Fort St. James for 30 days prior to registration). RECOMMENDATION THAT Council receive this report and not amend the elections bylaw. Election Registration Page 41 of 62
Agenda Item # 4.2 However, if it is Council s wish, building and maintaining a voters list is an option that could be followed. I would not recommend using the provincial voters list by itself. Respectfully Submitted, Kevin Crook, CAO Election Registration Page 42 of 62
Agenda Item # 4.2 DISTRICT OF FORT ST. JAMES BYLAW NO. 771, 2002 A Bylaw to provide for the determination of various procedures for the conduct of local government elections and other voting. Under the Local Government Act, the Council may, by bylaw, determine various procedures and requirements to be applied in the conduct of local government elections and other voting. Council wishes to establish various procedures and requirements under that authority. The Council of the District of Fort St. James, in open meeting assembled, enacts as follows: 1. Voting Day Registration Only (a) (b) As authorized under section 54 of the Local Government Act, at each election or other voting, electors who wish to vote at such elections or other voting are required to register at the time of voting. Registration as an elector under paragraph (a) is effective only for the election or other voting for which the voting is being conducted at the time. 2. Mail Ballot Voting As authorized under Section 100 of the Local Government Act, for the purpose of enabling an elector who is unable to vote at another voting opportunity due to physical disability, illness or injury, voting shall be permitted by mail ballot. 3. Required Advance Voting Opportunity For the purpose of enabling an elector who is unable to vote on the regular polling day, advance polls shall be held at the District Office 10 days and 3 days before general voting day between the hours of 8:00 am and 8:00 pm. 4. Determination of Results in Case of a Recount As authorized under Section 141 of the Local Government Act, if at the completion of a judicial recount the results of an election cannot be declared because there is an equality of valid votes for 2 or more candidates the results will be determined by lot in accordance with Section 141 of the Local Government Act. Election Registration Page 43 of 62
Agenda Item # 4.2 5. Order of candidates names on ballot will be determined by lot in accordance with Section 107 of the Local Government Act. 6. "District of Fort St. James Election Bylaw No. 702, 1999" is hereby repealed. 7. This bylaw may be cited for all purposes as the "District of Fort St. James Elections Bylaw No. 771, 2002". READ A FIRST, SECOND, AND THIRD TIME THIS 22nd DAY OF May, 2002. ADOPTED THIS 12th DAY OF June, 2002. Jim Togyi, Mayor Dan Zabinsky, Administrator Certified a true copy of the "District of Fort. St. James Elections Bylaw No. 771, 2002". Dan Zabinsky, Administrator Election Registration Page 44 of 62
Agenda Item # 4.3 Financial Plan Schedule Page 45 of 62
Agenda Item # 5.1 Warren Wilkinson- Vanderhoof Pool Page 46 of 62
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Agenda Item # 5.2 Regional District of Bulkley Nechako - Public Hearing Page 48 of 62
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Agenda Item # 6.1 Subdivision Servicing Bylaw Amendment, Bylaw No. 891,2011 Page 50 of 62
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