Dr. USHA NATESAN Director CENTRE FOR RESEARCH ANNA UNIVERSITY CHENNAI 600 025 Lr. No.CR/WSC/RB20/AMENDMENTS/2012 12.12. 2012 CIRCULAR Office :+91 44 2235 7023 +91 44 2235 0361 Fax : +91 44 2220 1213 E-mail : dirresearch@annauniv.edu dirresearch@gmail.com RESOLVED to amend the following clauses of Ph.D. Regulations 2010 and appropriate clauses in the M.S. (By Research) Regulations wherever applicable. Existing Clause 7.4: Recognition as Supervisor for guiding research work shall be issued on the recommendation of the Research Board and approval of the Vice- Chancellor. Clause 7.5.2: Clause 8.3 : When a Supervisor retires from service on superannuation or leaves service, he/she shall make arrangements for an alternate Supervisor for his/her scholar. However, the Supervisor who retired from service shall continue to guide a scholar on his/her written request, provided he/she has guided the scholar continuously for two years and the provisional registration of the scholar is confirmed or the scholar has submitted the Synopsis. However a Joint Supervisor shall be nominated by the Director (Research) based on the request of the Supervisor and / or the Revised Recognition as Supervisor for guiding research work shall be accorded by the Vice-Chancellor with the approval by the respective Chairperson and the recommendation of the Research Board. Scientists working in Research Institutions / Organizations who entered MoU with the University/involved in collaborative sponsored research projects, for a minimum of 3 years shall function as Joint Supervisor for the particular research scholar working in such collaborative project, provided they fulfill the norms of Supervisor recognition of the University and the recommendation of the Doctoral Committee. When a Supervisor retires from service on superannuation or leaves service, he/she shall make arrangements for an alternate Supervisor for his/her scholar. The Supervisor who retired from service shall continue to guide a scholar on his/her written request, provided the scholar has submitted the Synopsis or if the Supervisor is continuing in the same Department as Emeritus Professor/Visiting Faculty/ joined in the affiliated Colleges of the University. Otherwise, the scholars shall be permitted to continue to work and submit their thesis under the guidance of a retired Supervisor
recommendation of the Head of the Department of the Supervisor to take care of the administrative and research responsibilities of the scholar. Clause 8.7: Clause 10.7: Break of study to scholars shall be granted upto a maximum period of two years not exceeding one year at a time. Such request with the recommendation of the Supervisor and Head of the Department should reach the Director (Research) prior to availing the break of study. Break of study period shall be counted for the maximum duration of the programme (Clause 10.8). The scholar should remit the semester fees during the break of study period. Clause 11.1 : In exceptional circumstances, if the doctoral committee recommends and the Research Board deems it fit, a maximum grace period of two years, six months at a time, beyond the normal maximum period of six years may be granted by the Vice-Chancellor to enable the scholar to submit the Thesis. However, the final six months grace period shall be granted only if the scholar submit the synopsis. In such cases, penalty fees as prescribed from time to time shall be paid. Clause 11.2 : Request for such extension (six months at a time) only upto a maximum period of six months from the date of his/her retirement. However, a Joint Supervisor shall be nominated by the Director (Research) based on the request of the Supervisor and/or the recommendation of the Head of the Department of the Supervisor. After six months of such nomination, the Joint Supervisor shall become the Supervisor. Change of Supervisor for a research scholar shall be possible on valid reasons with the consent of both the present and proposed Supervisors. In the case the scholar requests for change of Supervisor for valid reasons without the consent of the Supervisor, based on the merit of the issue, the request shall be considered by the Director (Research) with the approval of the Vice-Chancellor. Break of study to scholars shall be granted upto a maximum period of two years not exceeding one year at a time. Such request with the recommendation of the Supervisor and Head of the Department should reach the Director (Research) prior to availing the break of study. If prior permission is not sought and obtained, it will be considered as a case of discontinuation and action will be taken to cancel the registration of such scholars. Break of study period shall be counted for the maximum duration of the programme (Clause 10.8). The scholar should remit the semester fees during the break of study period. Scholars who do not submit the thesis within the maximum duration of the programme (six years) shall apply for extension of time three months before the completion of six years. If the doctoral committee recommends and the Research Board deems it fit, a maximum grace period of one and a half years, beyond the normal maximum period of six years shall be granted by the Vice-Chancellor to enable the scholar to submit the Thesis. However, the final six months grace period shall be granted only if the scholar submit the synopsis and apply for extension with the recommendation of the Doctoral Committee, atleast one month prior to the expiry of the previous extension. Penalty fees as
shall be applied to the Director (Research), with the recommendation of the Doctoral Committee, atleast one month prior to the end of the maximum period or expiry of the previous extension. Clause 13.1.6 : The prescribed course works shall normally be completed within one year from the date of provisional registration in the case of Full-time scholar and two years in the case of Part-time scholar. If the scholar fails to complete the courses in time, appropriate action (including cancellation of registration) shall be taken by the Director (Research). Clause 13.1.8 : If any course, Specific to the area of research has to be newly designed, then such course shall be formulated as a Special Elective to be covered in not less than 45 contact periods of instruction and the course syllabus shall be designed by the Supervisor, recommended by the Doctoral Committee and shall be approved in the Board of Study of the Concerned Faculty and Academic Council. These courses shall be of PG level. A scholar shall be permitted to undertake only one such Special Elective. prescribed from time to time shall be paid beyond the maximum duration. The prescribed course works shall normally be completed within two years from the date of provisional registration for both Full-time and Part-time scholars. If the scholar fails to complete the confirmation of provisional registration beyond three years after his/her registration for the Ph.D. programme, the registration of the scholar shall stand cancelled. If any course, specific to the area of research has to be newly designed, then such course shall be formulated as a Special Elective to be covered in not less than 45 contact periods of instruction and the course syllabus shall be designed by the Supervisor, recommended by the Doctoral Committee and shall be approved in the Board of Study of the Concerned Faculty and Academic Council. These courses shall be of PG level. A scholar shall be permitted to undertake only one such Special Elective. Clause 15.1 : At the end of every semester, commencing from the date of provisional Registration, the scholar shall submit the progress report and registration renewal form in the prescribed format duly signed by the Supervisor and Head of the Department of the Supervisorduring the payment of semester fee. If any approved Elective course not offered to PG students and attended by less than 5 research scholars, such course shall be considered only as Special Elective. Commencing from the date of provisional registration till the submission of thesis, all research scholars shall submit the progress report and registration renewal form in the prescribed format duly signed by the Supervisor and Head of the Department of the Supervisor atleast three weeks before the end of every semester, without which the scholars shall not be permitted to pay the semester fee. Clause 15.3 : After the confirmation of provisional registration, the progress made by the research scholars shall be reviewed by the Doctoral Committee once a year. Clause 15.4 : Full-time research scholars shall sign the
Clause 16.1 : The registration of a scholar who has exceeded the maximum period stipulated for the programme as in Clause 11.1 shall stand cancelled automatically. Clause 17.4 : If the Doctoral Committee approves the research work reported in the Synopsis and fulfils Clause 15.2, it shall forward six copies of the approved Synopsis to the Director (Research) along with a panel of atleast eight examiners who are experts in the field of research of the scholar, four from India (other than Tamil Nadu except, experts from National Laboratories/IIT/NIT) and four from abroad, along with their publication details in the last five years. No two experts shall be from the same Institution. Clause 19.6.1 : If any examiner recommends revision in the Thesis, the scholar shall be permitted only once to revise and resubmit the Thesis within six months, and the revised Thesis shall be referred to the same examiner only in the situation such as ii. When the examiner recommends new experiments and major modification involving new methodology. ii. The examiner insists the University to send the Thesis back to the same examiner after revision for offering his/her final recommendation on the Thesis which shall be only either for recommendation for the award or for rejection. Clause 21 : If the report of the Oral Examination Board is SATISFACTORY, the scholar shall be awarded attendance register in the Department of the Supervisor on all working days. They are eligible for a total of 15 days leave every semester and a maximum of 30 days in a calendar year, which they shall avail after obtaining permission from the Supervisor and Head of the Department. However, those scholars who are availing financial assistance from funding agency shall be governed by the rules of the respective agency. The registration of a scholar who has not submitted his/her thesis before the end of the maximum duration including the extension period for the programme as in Clause 11.1 shall stand cancelled automatically. If the Doctoral Committee approves the research work reported in the Synopsis and fulfils Clause 15.2, it shall forward six copies of the approved Synopsis to the Director (Research) along with a panel of atleast eight examiners who are experts in the field of research of the scholar, four from India (other than Tamil Nadu except, experts from National Laboratories/IIT/NIT) and four from abroad, along with their publication details in the last five years. No two experts shall be from the same Institution. No expert shall be close or immediate relative of the scholar/ Supervisor. If any examiner recommends resubmission of the thesis after revision as per Clause 19.5.3, the scholar shall be permitted to revise and resubmit the Thesis within six months, failing which the revised thesis shall not be accepted and his/her registration shall stand cancelled. The revised Thesis shall be referred to the same examiner for his/her final recommendation on the Thesis which shall be only either for recommendation for the award or for rejection. If the report of the Oral Examination Board is SATISFACTORY, the scholar shall be awarded
Ph.D. Degree with the approval of the Syndicate. The Faculty for the award of Ph.D. Degree shall normally be based on the PG qualification of the scholar. Clause 22 : Papers arising out of the Thesis may be published by the scholar and the Supervisor. However the Thesis as a whole shall be published by the scholar/supervisor with specific approval of the Vice-Chancellor. Ph.D. Degree under the Faculty of Civil Engineering/ Mechanical Engineering/ Electrical Engineering/ Information and Communication Engineering/ Technology/ Architecture and Planning/ Science and Humanities/ Management Studies, with the approval of the Syndicate. The Faculty for the award of Ph.D. Degree shall normally be based on the PG qualification of the scholar. Papers arising out of the Thesis may be published by the scholar and the Supervisor. However the Thesis as a whole shall be published by the scholar and Supervisor after the award of the degree only with the approval of the University. follows: RESOLVED to revise the norms for research department recognition as Existing Engineering Colleges: The Engineering College shall offer P.G. programme in the concerned Department (except for Mathematics / Physics / Chemistry / Humanities Departments). Engineering Colleges & Organizations: There shall be at least two faculty members in the concerned Department with Ph.D. Degree each with a minimum of two publications in refereed journals. Revised The Engineering College shall offer P.G. programme in the concerned Department with minimum of 4 years standing (except for Mathematics / Physics / Chemistry / Humanities Departments). At least two recognized supervisors of Anna University, Chennai shall be available in the concerned Department each having Ph.D. Degree with a minimum of two publications in refereed journals. RESOLVED not to issue No objection certificate to the faculty of affiliated Engineering Colleges to do Ph.D. programme in Science and Humanities in other Universities. DIRECTOR (RESEARCH)