OLLI at Yavapai College, Prescott Governing Council ( GC ) Meeting Minutes February 15, 2018 9:00 10:30 a.m. Council Members Present (Quorum present at meeting): Ward Stanke Penny Devlin Dave Rothgery Tricia Berlowe, OLLI Administrator Bill McFarland Romy Harder Sandra Bennett Bill Miller Pat Beitel Saul Fein Other Attendees: Barbara Mace Absent: Carol Hammond, Ray Lee I. Call to Order 9:00 am II. Approval of Minutes Action Taken: The minutes of the January 18, 2018 meeting were accepted and approved by acclamation. III. Executive Report Ward Stanke Volunteer Task Force o First meeting was held. Committee Chairs to provide report of tasks associated with committee membership. Reports due March 1st. o Second meeting of Task Force scheduled for March 2nd 2017/2018 Strategic Goals: Committee Reports Dave R will redistribute list of Strategic Goals o Finance Report Bill Miller Strategic Goal is Financial Stability Endowment investment is achieving 7% growth this year. Page 1 of 5
Fund raising efforts since November 2017 have resulted in $6500 in donations. Efforts include: $5K Matching Grant Challenge, Financial presentations to Viewpoints and Ted Talks, Investment Workshop, Christmas Letter and catalogue columns. Results have not produced desired level of donations. Finance Committee welcomes new ideas/feedback for future fund raising efforts. o Technology Committee Dave R Committee membership has grown to 9 members. Committee is working on initiative to provide a Documentation Repository Solution. Partnering with Prescott Library for technology solution for hearing impairments. o Upcoming Committee Reports on Strategic Goals March: Community Partners & Special Programs V. Staff Report - Tricia Written staff report is attached as Item 1 of Attachment A. VI. Committee Reports: A. Nominating Bill McFarland Bill McFarland has contacted Governing Council Members eligible for reelection. Carol Hammond will not run for additional term. 3 new potential candidates have been identified; Mike G, Bonnie M and Deborah M. B. Community Partners Ward S Partnering with Yavapi Honors Program regarding American Nations (book covered in OLLI course). C. Curriculum no report D. Finance Bill Miller Finance update provided in Staff Report and Finance Committee Strategic Goal report. E. Policy and Procedures no report F. Technology Dave R Technology update provided in Strategic Goal report. Page 2 of 5
G. Long Range no report H. Special Interest Groups no report Discussion regarding some participants in SIGs are not currently members of OLLI. GC agreed to promote but not proactively enforce OLLI membership criteria for SIGs. VI. VII. Unfinished Business - none New Business Kiwanis has requested donation of an OLLI Membership for annual fundraiser/auction. Motion Motion by Sandra B to approve the OLLI Membership donation for Kiwanis Auction. Motion was seconded and approved. VIII. Any further business for the good of the order none IX. Announcements Next GC Meeting is rescheduled to Thursday March 22, 2018. X. Adjournment - Meeting adjourned at 10:30 a.m. Page 3 of 5
ATTACHMENT A Item 1: Staff Report (Presented by Tricia) Spring 1 2018 comparison: Spring 1 2017 Spring 1 2018 % change Number of participants 602 544-10% Total enrollment 1,792 1,614-10% Learning Group Enrollments 1,142 1,103-3% Workshop enrollments 650 511-21% No. of offerings 71 70-1% Learning Groups 52 52 Workshops 19 18-5% No. of first-time facilitators 6 7 17% Membership 758 718-5% % of members attending 72% 76% 6% Average classes/members attending 3.06 2.97-3% New members 58 64 10% Average per class 25 23-9% Number of learning groups drawn 1 2 Number of members who didn't get in 4 19 Number of added sections 1 0 online registration 37% 39% 5% Financially, our goal for Spring 1 memberships and class fees was $33,027, and we collected $33,170. So although Spring 1 2018 showed some decreases compared to last year, we still made budget (partly due to rate increases, partly due to more members choosing the $165 membership), and had more new members than a year ago. Unduplicated Annual Membership counts: Events of note Unduplicated Total new Members members 2012 added try me membership 850 243 2013 936 297 2014 explosive growth- cancelled try me 1,008 301 2015 993 203 2016 1,002 207 Page 4 of 5
2017 added try me membership Spring 2 1,042 237 I think this shows some interesting trends. If you compare 2012-2014 to 2015-2017, we have recruited almost 200 fewer new members these past 3 years, yet we have grown which means we are keeping more of our current members! Try Me Memberships: # enrolled # re-upped membership Spring 2 2017 21 2 Summer 2017 28 5 Fall 1 2017 29 12 Fall 2 2017 28 5 Total 106 24 23% So far, our renewal rates for the try me members is not impressive. We will be doing another round of surveying before Spring 2, looking for information about why members did not renew. Patterns of renewing memberships over the last 2 years, for those who didn t renew right away, but eventually did: 4% let their membership lapse for a year before renewing 9% let their membership lapse for 4 sessions before renewing 16% let their membership for 34 sessions before renewing 35% let their membership lapse for 2 sessions before renewing 36% let their membership lapse for 1 session before renewing average age of non-renewing members is 72, current members average age is 74 Page 5 of 5