GRAND LEDGE CITY COUNCIL 310 GREENWOOD ST. GRAND LEDGE MI 48837 (517) 627-2149 CITY COUNCIL MINUTES REGULAR MEETING MONDAY, 08 OCTOBER 2018 7:30 P.M. COUNCIL CHAMBERS, CITY HALL I. ROLL CALL OF COUNCIL Mayor Thom Sowle; Mayor Pro-Tem Keith Mulder; and Council members Michael Doty, Tom Jancek, Rick Lantz, and Don Willems OTHERS PRESENT Adam Smith, City Administrator; Amee King, Assistant City Administrator; Dave Gutchess, Wastewater Treatment Plant Superintendent; Kurt Ristow, Utilities Superintendent; Victor Rose, Public Works Superintendent; II. PLEDGE OF ALLEGIANCE Mayor Sowle led those in attendance in the Pledge of Allegiance. III. AUDIENCE PARTICIPATION John Kennedy, American Legion Post 48, requested the City consider the previous utility connections when calculating the connection fees for their new building. Brian Metcalf, Grand Ledge Public Schools Superintendent, presented information on the two millage proposals on the 06 November 2018 ballot. IV. APPROVAL OF CONSENT AGENDA A. Motion (from staff) To approve the Monday, 08 October 2018 City Council consent agenda, as follows: i. Financial transactions and bills. ii. iii. Monday, 10 September 2018 regular City Council minutes. Monday, 24 September 2018 regular City Council minutes. COUNCIL MEMBER DOTY MOVED, COUNCIL MEMBER MULDER SECONDED, TO APPROVE THE MONDAY, 08 OCTOBER 2018 CITY COUNCIL CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. V. APPROVAL OF REGULAR AGENDA A. Motion To approve the Monday, 08 October 2018 regular City Council agenda. COUNCIL MEMBER JANCEK MOVED, COUNCIL MEMBER DOTY SECONDED, TO APPROVE THE MONDAY, 08 OCTOBER 2018 REGULAR CITY COUNCIL AGENDA. MOTION CARRIED UNANIMOUSLY. VI. COMMITTEE AND BOARD REPORTS
City Council Monday, 08 October 2018 Page 2 of 6 Council Member Lantz mentioned the 15 October 2018 Grand Ledge Area Emergency Services Authority meeting with the City Council Finance and Policy Committee. VII. STAFF REPORTS Administrator s Office Amee King, Assistant City Administrator, mentioned additional training courses for supervisory personnel, and reported on Abrams Municipal Airport Advisory Commission discussions of the runway rehabilitation project, the parking lot improvement project, continuing roof leaks at City Hall, and continuing professional training. The City Council discussed the 09 October 2018 voter registration deadline. Department of Public Service Public Works Victor Rose, Public Works Superintendent, mentioned regular safety meetings, personnel training, Abrams Municipal Airport maintenance, Oakwood Cemetery maintenance, repainting of handicap parking spaces for continuity, Downtown Development Authority maintenance, successful Grand Adventure Race, Jaycee Park Performance Shelter meeting, Grand Ledge Composting Center and recycling use, and road grading and patching. The City Council discussed safety training. Department of Public Service Utilities Kurt Ristow, Utilities Superintendent, reported on another broken water main, ongoing work to abandon all but two of the test wells monitoring the old Marathon gas station at the corner of Jenne and M-43, and the flushing schedule shortened due to clean water during activity. The City Council discussed water testing and the test wells monitoring the old Marathon gas station. Department of Public Service Wastewater Treatment and Collection System Dave Gutchess, Wastewater Treatment Plant Superintendent, reported on routine and annual cleaning and maintenance, the request for proposals for a new roof at City Hall and the Wastewater Treatment Plant, work to transition away from handwritten reports, replacement of a forty-four-year-old meter, replacement of chlorine unit, replacement of a 1978 forklift, sludge hauling, completion of chemical bids and new contracts with $14,067 in annual savings, and no violations for September 2018. Assessing Department Adam Smith, City Administrator, reported the Assessing Department report is including in the packet of supporting material. A. Motion To receive and place on file the September 2018 staff reports, from the Administrator s Office, Department of Public Service, and Assessing Department, and the August 2018 staff reports from the Clerk s Department, Finance Department, Planning and Zoning Department, and Building Department. COUNCIL MEMBER MULDER MOVED, COUNCIL MEMBER DOTY SECONDED, TO RECEIVE AND PLACE ON FILE THE SEPTEMBER 2018 STAFF REPORTS, FROM THE ADMINISTRATOR S OFFICE, DEPARTMENT OF PUBLIC SERVICE, AND ASSESSING DEPARTMENT, AND THE AUGUST 2018 STAFF REPORTS FROM THE CLERK S DEPARTMENT, FINANCE DEPARTMENT, PLANNING AND ZONING DEPARTMENT, AND BUILDING DEPARTMENT. MOTION CARRIED UNANIMOUSLY. VIII. UNFINISHED BUSINESS
City Council Monday, 08 October 2018 Page 3 of 6 A. Public Hearing On an ordinance amending the Grand Ledge City Code to Repeal Ordinance #447, Defining the Future Outside Lines of New Streets, Connecting with Existing and Future Streets to be located on Precise Parcels of Land in the City of Grand Ledge, Michigan, Pursuant to the Certification of the Same by the Grand Ledge Planning Commission, for the Purpose of Accomplishing a Coordinated, Adjusted, and Harmonious Development of the City of Grand Ledge and its Environs, Which Will, in Accordance with Present and Future Needs, Best Promote Health, Safety, and General Welfare. Adam Smith, City Administrator, mentioned the ordinance is not on the agenda for adoption until finalization of paperwork for the new north/south road. Susan Stachowiak, Zoning Administrator, explained the ordinance removes an east/west road negatively impacting a planned development, any future development of the east/west road would require purchase of land in Oneida Township, and the north/south road allows additional access to the property south of the planned development. MAYOR SOWLE OPENED THE PUBLIC HEARING ON AN ORDINANCE AMENDING THE GRAND LEDGE CITY CODE TO REPEAL ORDINANCE #447, DEFINING THE FUTURE OUTSIDE LINES OF NEW STREETS, CONNECTING WITH EXISTING AND FUTURE STREETS TO BE LOCATED ON PRECISE PARCELS OF LAND IN THE CITY OF GRAND LEDGE, MICHIGAN, PURSUANT TO THE CERTIFICATION OF THE SAME BY THE GRAND LEDGE PLANNING COMMISSION, FOR THE PURPOSE OF ACCOMPLISHING A COORDINATED, ADJUSTED, AND HARMONIOUS DEVELOPMENT OF THE CITY OF GRAND LEDGE AND ITS ENVIRONS, WHICH WILL, IN ACCORDANCE WITH PRESENT AND FUTURE NEEDS, BEST PROMOTE HEALTH, SAFETY, AND GENERAL WELFARE, AT 8:08 P.M. No public comment. MAYOR SOWLE CLOSED THE PUBLIC HEARING ON AN ORDINANCE AMENDING THE GRAND LEDGE CITY CODE TO REPEAL ORDINANCE #447, DEFINING THE FUTURE OUTSIDE LINES OF NEW STREETS, CONNECTING WITH EXISTING AND FUTURE STREETS TO BE LOCATED ON PRECISE PARCELS OF LAND IN THE CITY OF GRAND LEDGE, MICHIGAN, PURSUANT TO THE CERTIFICATION OF THE SAME BY THE GRAND LEDGE PLANNING COMMISSION, FOR THE PURPOSE OF ACCOMPLISHING A COORDINATED, ADJUSTED, AND HARMONIOUS DEVELOPMENT OF THE CITY OF GRAND LEDGE AND ITS ENVIRONS, WHICH WILL, IN ACCORDANCE WITH PRESENT AND FUTURE NEEDS, BEST PROMOTE HEALTH, SAFETY, AND GENERAL WELFARE, AT 8:09 P.M. IX. NEW BUSINESS F. Motion To receive the Audit of the Fiscal Year Ending 30 June 2018 and place it on file. Steven Kirinovic, Stevens Kirinovic & Tucker, P.C., presented the Fiscal Year 2018 Audit. The City Council discussed the Fiscal Year 2018 Audit. COUNCIL MEMBER JANCEK MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO RECEIVE THE AUDIT OF THE FISCAL YEAR ENDING 30 JUNE 2018 AND PLACE IT ON FILE. MOTION CARRIED UNANIMOUSLY. A. Resolution #54 of 2018 To set a public hearing on 22 October 2018 on the NorthStar Cooperative, Inc., Industrial Facilities Tax Exemption Certificate. COUNCIL MEMBER MULDER MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO ADOPT RESOLUTION #54 OF 2018, TO SET A PUBLIC HEARING ON 22 OCTOBER 2018 ON THE NORTHSTAR COOPERATIVE, INC., INDUSTRIAL FACILITIES TAX EXEMPTION CERTIFICATE. Adam Smith, City Administrator, explained NorthStar Cooperative, Inc., is planning to invest $700,000 and twenty new jobs.
City Council Monday, 08 October 2018 Page 4 of 6 MOTION TO ADOPT RESOLUTION #54 OF 2018, TO SET A PUBLIC HEARING ON 22 OCTOBER 2018 ON THE NORTHSTAR COOPERATIVE, INC., INDUSTRIAL FACILITIES TAX EXEMPTION CERTIFICATE, CARRIED UNANIMOUSLY. B. Resolution #55 of 2018 To approve a grant agreement for Arts Services with the Michigan Council for Arts and Cultural Affairs for a performance shelter at Jaycee Park. COUNCIL MEMBER DOTY MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO ADOPT RESOLUTION #55 OF 2018, TO APPROVE A GRANT AGREEMENT FOR ARTS SERVICES WITH THE MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS FOR A PERFORMANCE SHELTER AT JAYCEE PARK. Adam Smith, City Administrator, explained the grant awards the City $90,000 to construct a performance shelter at Jaycee Park with a match from the Grand Ledge Rotary Club, and mentioned the expected completing next summer. MOTION TO ADOPT RESOLUTION #5 OF 2018, TO APPROVE A GRANT AGREEMENT FOR ARTS SERVICES WITH THE MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS FOR A PERFORMANCE SHELTER AT JAYCEE PARK, CARRIED UNANIMOUSLY. C. Resolution #56 of 2018 To approve a contract with the Michigan Department of Transportation for Runway 9/27 pavement rehabilitation and lighting. COUNCIL MEMBER DOTY MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO ADOPT RESOLUTION #56 OF 2018, TO APPROVE A CONTRACT WITH THE MICHIGAN DEPARTMENT OF TRANSPORTATION FOR RUNWAY 9/27 PAVEMENT REHABILITATION AND LIGHTING. Adam Smith, City Administrator, explained the project is a Tier One Priority for the City, and the contract provides 90% funding from the federal government and 5% from the state government. MOTION TO ADOPT RESOLUTION #56 OF 2018, TO APPROVE A CONTRACT WITH THE MICHIGAN DEPARTMENT OF TRANSPORTATION FOR RUNWAY 9/27 PAVEMENT REHABILITATION AND LIGHTING, CARRIED UNANIMOUSLY. D. Resolution #57 of 2018 To approve a Bicycle Rack Placement Agreement with TLP Investment Properties, LLC. COUNCIL MEMBER MULDER MOVED, COUNCIL MEMBER DOTY SECONDED, TO ADOPT RESOLUTION #57 OF 2018, TO APPROVE A BICYCLE RACK PLACEMENT AGREEMENT WITH TLP INVESTMENT PROPERTIES, LLC. Adam Smith, City Administrator, explained the Domino s location has agreed to allow the City to place a public bicycle rack on the property downtown. The City Council debated the possible need to regulate electric scooters. MOTION TO ADOPT RESOLUTION #57 OF 2018, TO APPROVE A BICYCLE RACK PLACEMENT AGREEMENT WITH TLP INVESTMENT PROPERTIES, LLC., CARRIED UNANIMOUSLY. E. Resolution #58 of 2018 To approve an Agreement for Property Development and Infrastructure Improvement with Rick Gilbert Construction, LLC. COUNCIL MEMBER DOTY MOVED, COUNCIL MEMBER MULDER SECONDED, TO ADOPT RESOLUTION #58 OF 2018, TO APPROVE AN AGREEMENT FOR PROPERTY DEVELOPMENT AND INFRASTRUCTURE IMPROVEMENT WITH RICK GILBERT CONSTRUCTION, LLC. Adam Smith, City Administrator, explained the previously approved 425 Agreement for the property at the end of Overbrook Dr., the need to connect utilities through the property, the agreement allows for a 50/50 cost sharing not to exceed $50,000,
City Council Monday, 08 October 2018 Page 5 of 6 the benefits to both fire suppression and water systems, and the requirement for the developer to construct fourteen new homes. MOTION TO ADOPT RESOLUTION #58 OF 2018, TO APPROVE AN AGREEMENT FOR PROPERTY DEVELOPMENT AND INFRASTRUCTURE IMPROVEMENT WITH RICK GILBERT CONSTRUCTION, LLC., CARRIED UNANIMOUSLY. G. Motion To hire Tom Osterholzer as Chief of Police, per the employment offer dated, 11 September 2018, and appoint Tom Osterholzer as Chief of Police, effective 09 October 2018. COUNCIL MEMBER DOTY MOVED, COUNCIL MEMBER LANTZ SECONDED, TO HIRE TOM OSTERHOLZER AS CHIEF OF POLICE, PER THE EMPLOYMENT OFFER DATED, 11 SEPTEMBER 2018, AND APPOINT TOM OSTERHOLZER AS CHIEF OF POLICE, EFFECTIVE 09 OCTOBER 2018. Adam Smith, City Administrator, introduced Tom Osterholzer, commented on his qualifications, and recommended the City hire Tom Osterholzer as Chief of Police. Tom Osterholzer, Chief of Police, thanked the City and the Grand Ledge Police Department for its warm welcome. MOTION TO HIRE TOM OSTERHOLZER AS CHIEF OF POLICE, PER THE EMPLOYMENT OFFER DATED, 11 SEPTEMBER 2018, AND APPOINT TOM OSTERHOLZER AS CHIEF OF POLICE, EFFECTIVE 09 OCTOBER 2018, CARRIED UNANIMOUSLY. X. AUDIENCE PARTICIPATION XI. COMMUNICATIONS FROM THE MAYOR AND COUNCIL Mayor Sowle mentioned the ceremony recognizing Harlan MacDowell for his efforts in developing the riverwalk between Island Park and Jaycee Park, appointed Andrew Archer to the Downtown Development Authority for a term expiring August 2022 and Robert Doty to the Planning Commission for a term expiring January 2022, and mentioned the Grand Ledge High School Marching Band Exhibition. COUNCIL MEMBER MULDER MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO APPROVE THE MAYOR S APPOINTMENT OF ANDREW ARCHER TO THE DOWNTOWN DEVELOPMENT AUTHORITY FOR A TERM EXPIRING AUGUST 2022 AND ROBERT DOTY TO THE PLANNING COMMISSION FOR A TERM EXPIRING JANUARY 2022. MOTION CARRIED UNANIMOUSLY. Council Member Mulder mentioned on the Color Cruise and Island Festival. Council Member Jancek mentioned the Octoberfest at the Opera House and the Farmers Market. XII. CLOSED SESSION A. Motion To move into closed session, per the Open Meetings Act, Section 8(h), to consider material exempt from discussion or disclosure by state or federal statute, per the Freedom of Information Act, Section 13(1)(g), information or records subject to the attorney-client privilege. COUNCIL MEMBER DOTY MOVED, COUNCIL MEMBER WILLEMS SECONDED, TO MOVE INTO CLOSED SESSION, PER THE OPEN MEETINGS ACT, SECTION 8(H), TO CONSIDER MATERIAL EXEMPT FROM DISCUSSION OR DISCLOSURE BY STATE OR FEDERAL STATUTE, PER THE FREEDOM OF INFORMATION ACT, SECTION 13(1)(G), INFORMATION OR RECORDS SUBJECT TO THE ATTORNEY-CLIENT PRIVILEGE, AT 8:41 P.M. MOTION CARRIED UNANIMOUSLY.
City Council Monday, 08 October 2018 Page 6 of 6 COUNCIL MEMBER WILLEMS LEFT, AT 9:50 P.M. COUNCIL MEMBER LANTZ MOVED, COUNCIL MEMBER DOTY SECONDED, TO RETURN TO THE MONDAY, 08 OCTOBER 2018 REGULAR CITY COUNCIL MEETING, AT 9:59 P.M. MOTION CARRIED UNANIMOUSLY. XIII. ADJOURNMENT COUNCIL MEMBER LANTZ MOVED, COUNCIL MEMBER DOTY SECONDED, TO ADJOURN THE MONDAY, 08 OCTOBER 2018 REGULAR CITY COUNCIL MEETING, AT 10:00 P.M. MOTION CARRIED UNANIMOUSLY. Gregory L. Newman, City Clerk Thomas J. Sowle, Jr., Mayor