As an extension of the USL, KLA's mission is to serve players, parents, coaches, officials, program administrators, leagues, members, and fans. KLA Annual Board Meeting Tuesday, October 3, 2017 1. Attendance. Sean Fox, Jennifer Castle, Jeff Faukner, Brandon Davis, Ben Barberie, Marty Cararro, Ryan Kiser, Tim Rogers, Monica Plut, Valetta Browne, Daniel Rosas, Jeff Jett 2. Reading and approval of September, 2017 Board Meeting minutes. Reading and motion to approve September meeting minutes was tabled until the November meeting. 3. Old Business to be discussed. No discussion 4. Comments from the general membership. Everyone was able to give a small description of their lacrosse experience and background. 5. Financial Statement. Tabled until November 2017 meeting. 6. State of KLA by Sean Fox. Sean discussed the highs and lows of the last 2 years of being President. 7. Elections- President Nominating committee to nominate for consideration the following individuals, Jeff Jett was nominated as President by the nominating committee. Vice President - Nominating committee to nominate for consideration the following individuals, Jennifer Castle was nominated by the nominating committee. Past-President - - Nominating committee to nominate Sean Fox. Secretary Tabled until November Treasurer Tabled until November Election of Directors At-large - Nominating committee to nominate Brandon Davis for a 3 year term, At-large - Nominating committee to nominate Dean Walker for a 3 year term, At-large - Nominating committee to nominate Jennifer Castle for a 3 year term,
At-large - Nominating committee to nominate Ron Savignano for a 3 year term, At-large - Nominating committee to nominate Tim Rogers for a 3 year term, At-large - Nominating committee to nominate Ryan Kiser for a 2 year term, At-large - Nominating committee to nominate Bard Ford for a 2 year term, At-large - Nominating committee to nominate Valetta Browne for a 3 year term, At-large - Nominating committee to nominate Mark Slover for a 2 year term, At-large - Nominating committee to nominate Ben Barberie for a 1 year term, At-large - Nominating committee to nominate Josh Stewart for a 2 year term, At-large - Nominating committee to nominate Daniel Rosas for a 1 year term, At-large - Nominating committee to nominate Monica Plut for a 1 year term, At-large - Nominating committee to nominate David Pease for a 3 year term, At-large - Nominating committee to nominate Jeff Falkner for a 1 year term, At-large - Nominating committee to nominate Marty Cararro for a 2 year term. After counting of the ballots, The President of KLA is Jeff Jett The Vice President of KLA is Jennifer Castle The Part President is Sean Fox. The following nominated at large Directors have been elected to the board. x Brandon Davis for a 3 year term, x Dean Walker for a 3 year term, x Jennifer Castle for a 3 year term, x Ron Savignano for a 3 year term, x Tim Rogers for a 3 year term, x Ryan Kiser for a 2 year term, x Bard Ford for a 2 year term, x Valetta Browne for a 3 year term, x Mark Slover for a 2 year term, x Ben Barberie for a 1 year term, x Josh Stewart for a 2 year term, x Daniel Rosas for a 1 year term, x Monica Plut for a 1 year term, x David Pease for a 3 year term, x Jeff Falkner for a 1 year term, x Marty Cararro for a 2 year term. Sean Fox motioned that the counting of the ballots and results are accepted. Jennifer Castle seconded the motion. All in favor 5 All opposed 0 8. Adjournment. Sean Fox motions that the final meeting of the 2017 Board of Directors be adjourned. Brandon Davis seconded All in favor 5 All opposed 0
1. Attendance 1 st Board Meeting of the 2018 Board of Directors Sean Fox, Jennifer Castle, Jeff Faukner, Brandon Davis, Ben Barberie, Marty Cararro, Ryan Kiser, Tim Rogers, Monica Plut, Valetta Browne, Daniel Rosas, Jeff Jett 2. New President s comments. Jeff Jett gave a small speech about his lacrosse background and were he sees the KLA heading in the next few years. 3. Committee Group Focus Areas. This is an outline of the main areas of focus for KLA. 1. Educational Clinics 2. Officials Support 3. Grants 4. Diversity & Inclusion, Growing the Sport 5. Hall of Fame 6. Website 7. Social Media, Marketing and Promotional Material 8. Nominating Committee 9. Fundraising and Events 10. LADM and Team Structure Jeff Jett discussed the need for 10 main focus areas for KLA and that this needed to be a team effort. Every member present got up and signed up for one of the 10 focus areas that they would take a lead role in. They then signed up for a second area they would take an advisory role in. Current group involvement as follows, Educational Clinics-Brandon Davis, Tim Rogers, Ryan Kiser and Monica Plut Officials Support-Bo Thomas Grants-Ryan Kiser, Jeff Jett and Diversity and Inclusion-Marty Cararro, Ben Barberie and Monica Plut Hall of Fame-Brandon Davis, Valetta Browne and Monica Plut Website-Daniel Rosas and Monica Plut Social Media, Marketing and Promotional Material-Valetta Browne, Ben Barberie, Daniel Rosas, Jeff Faulkner, and Brandon Davis Nominating Committee- Jeff Faulkner, Marty Cararro and Fundraising & Events- Bo Thomas, Jennifer Castle, LADM & Team Structure- Tim Rogers and Monica Plut Grouping, We will be grouping these 10 areas into 5 focus groups as follows with the following: Educational Clinics & Officials Support will combine efforts Grants & Diversity & Inclusion, Growing the Sport will combine efforts Hall of Fame & Nominating will combine efforts Website & Social Media, Marketing and Promotional Material will combine efforts oversee Fundraising and Events & LADM and Team structure will combine efforts
Jeff Jett discussed that the 10 focus areas will work as groups of 5 to combine efforts in the groupings listed above. 4. Amendment to current bylaws, 1. Section 2.09 Place of Meeting, currently reads: I make a recommendation that it be changed to: Section 2.09 Place of Meeting. Meetings of the board of directors may be held at such a place as the President, or the Vice President if there is no President, or Secretary if there is no President or Vice President or the Treasurer if there is no President, Vice President or Secretary may from time to time appoint, or as may be designated in the notice of the meeting. Sean Fox motioned to approve this change to the bylaws. Brandon Davis seconded. 2. I recommend we make an addition to Section 2.10 Regular Meetings. It currently reads, I recommend that we add a second paragraph that reads: All Directors shall actively participate in a minimum of 75% of regular meetings during his/hers term of service. During the first year term of service, participation percentage will be based on the number of meetings since being elected to the board of directors. After a full 12 months of service, participation percentage will be based on a rolling prior 12 month calendar. Any Director who fails to actively participate in at least 75% of regular meetings is subject to removal from the board of directors as authorized in Section 2.07. Ryan Kiser motioned to approve this change to the bylaws. Jennifer Castle seconded.
3. I recommend that we add to the bylaws a Section 2.15, Subsection i) that reads: Section 2.15, subsection i). All Directors shall actively participate in at least one committee. This requirement shall be part of a Directors acceptance and agreement to be part of the Board of Directors for this Corporation. Any Director who fails to actively participate in a committee for 12 continuous months is subject removal from the board of directors as authorized in Section 2.07. Brandon Davis motioned to approve this change to the bylaws. Marty Cararro seconded. 4. Section 4.01 Numbers, Qualifications and Designation Subsection a), currently reads: I recommend it be changed to: a) The officers of the Corporation shall be a President, a Vice President, a Secretary, a Treasurer and any such other officers as may be designated by the board of directors. No more than 2 offices may be held by the same person, except when an office is vacant. This exception is valid only upon a majority vote of the board of directors and until the Nominating Committee has nominated, and the board of directors have elected, a replacement for the vacancy. Only directors of the Corporation shall be eligible to serve as officers. The board of directors may elect from among the members of the board a Chairman of the board who shall also be an officer of the Corporation. Valetta Browne motioned to approve this change to the bylaws. Brandon Davis seconded. 5. Section 11.01 Checks, currently reads: I recommend that it be changed to:
Section 11.01 Checks & Debit Card. a) All checks and notes shall be signed by such one or more officers or employees of the Corporation as the board of directors may from time to time designate. No expenditure of $500 or more and no commitment to expend such amount shall be made without the prior approval of the board of directors. All reimbursements and/or purchases that are or can be considered an expense of the Corporation paid by a director, employee or officer shall be reimbursed by check paid from the Corporation s account(s) upon acceptance and approval of an expense report to the Treasurer or if the Treasurer is the payee upon acceptance and approval of the expense report by the President of the Corporation. Expenses considered as unacceptable by the Treasurer or President will be brought before the board of directors and shall only be paid if determined acceptable by the board of directors at the next regular meeting. b) Utilization of a debit card attached to the account(s) of the Corporation shall be limited to the purchase of items, materials, events, meetings and/or services of the Corporation. No expenditure of $500 or more shall be made without the prior approval of the board of directors by utilization of the corporate debit card. Marty Cararro motioned to approve this change to the bylaws. Jennifer Castle seconded. 6. Section 11.03 Deposits, currently reads: I recommend that it be changed to: Section 11.03 Deposits. All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in such bank, trust companies, or other depositaries as the board of directors may approve or designate, and all such funds shall be withdrawn only by check or Corporate debit card signed or receipt signed by such one or more directors, officers or employees of the Corporation as the board of directors shall designate. The approved bank, trust companies, or other depositaries must be a neutral institution to any officer of the Corporation with (1) no direct financial connection to an officer of the Corporation and (2) an institution that has no conflict of interest or appearance of a conflict of interest with any officer of the Corporation. Monica Plut motioned to approve this change to the bylaws. Jennifer Cstle seconded.
5. Hall of Fame Report. There was a brief discussion regarding the upcoming Hall of Fame Banquet and silent auction on February 10 th 2018. The new Hall of Fame committee will start working on the details by 10-10. 6. Program and Education Reports 7. Update on Grant Requests/budget. Currently we have a grant request from Fredrick Douglas. Sean Fox reported that there are several grant requests coming in and the grants committee will review and present them to the board for the November meeting. 8. KLUB and BLOA Reports Jeff Jett started to make a motion for the KLA to pay for the Arbiter system for the state excluding the Metro/KSLL league as it has always done at a cost of $800. Sean Fox questioned the $800 amount stating it was more like $2000. Jeff Jett said he would get more details on the actual cost and get back to the board. Also stating that Greg Shuler mentioned that this is invoiced and is due in October. 9. New Business No new business was discussed 10. Next Board meetings ---- Focus Group meeting to be arranged. November 12 th in person. December 10 th by Phone, January 14 th by Phone, February 3 rd in Person, March 11 th by Phone, April 8 th by Phone. Several members were concerned about holding the meetings on a Sunday so the dates put forward may be adjusted to accommodate as many as possible. 11. Adjournment. _Jeff Jett motioned to adjourn. Tim Rgoers seconded. 12. Call for Electronic vote outside of meeting. On October 26 th 2017 at 11:19 am, Jeff Jett emailed the Board for an electronic vote to approve the expenditure of KLA funds to pay $635.00 to Arbiter for the KLUB officials fee and $865 to Arbiter for the BLOA officials fee. Motion carried 15 in favor and no opposed. Voting closed on October 28 th 2017 at 3 pm.