REGULAR SESSION: February 18, 2014 Page 1 of 9 The Yuma County Board of Supervisors met in a regular session on February 18, 2014. The meeting was held at 198 South Main Street, Yuma, Arizona. At 9:03 a.m., the Chairman convened the Board of Supervisors in open session, also sitting as the board of directors of all special taxing districts where noted. Supervisors present were: Gregory S. (Greg) Ferguson, Russell McCloud, Marco A. (Tony) Reyes, Russell T. (Russ) Clark and Lenore Loroña Stuart. Others present were: County Administrator Robert L. Pickels, Jr.; County Attorney Jon Smith; Community Planning Coordinator Nancy Ngai; Housing Director Gloria Mallek; Health District Director Diana Gomez; Yuma Crossing National Heritage Corporation Executive Director Charles Flynn; Captain Patrol Bureau Eben Bratcher; and Executive Assistant/Deputy Clerk Desarae Doten. The Pledge of Allegiance was led by Chairman Ferguson. CALL TO THE PUBLIC: 1) David Lara, 1032 6 th Drive, San Luis Arizona, stated that he brought photos to display on auditorium screen however he was informed by staff that he would be unable to do so. He stated that after future meetings with the County Attorney s Office he will have more information to share concerning his ongoing complaint. PRESENTATIONS & APPOINTMENTS: No. 1. Presentation of "The County Line" by Yuma 77, the Yuma County Government Channel. No legal action was taken. No. 2. Presentation by Julie Engel, President/CEO, Greater Yuma Economic Development Corporation, an update on activities. Ms. Engel provided a power point presentation containing GYEDC s strategic plan. CONSENT CALENDAR: MOTION (STUART/MCCLOUD): Approve Items Nos. 1 through 12 as presented. The following items were approved on the consent calendar: No. 1. Assessor: Approve Tax Roll Corrections as listed in batch dated February 18, 2014, pursuant to ARS Title 42, Chapter 16, Article VI. (A full listing of all corrections is available from the Clerk of the Board of Supervisors.)
REGULAR SESSION: February 18, 2014 Page 2 of 9 No. 2. Financial Services: Approve the Accounts Payable Demands disbursed in the amount of $2,842,508.19 and Payroll in the amount of $1,563,404.09 during the period of January 10, 2014 through January 23, 2014. (A detailed listing is available for review in the Office of the Clerk of the Board of Supervisors.) DATE TYPE WARRANTS TOTAL 01/14/2014 Accounts Payable $ 259,332.34 01/15/2014 Accounts Payable 1,028,576.71 01/23/2014 Accounts Payable 1,404,658.22 01/13/2014 Payroll 1,563,404.09 HOUSING: 01/10/2014 Vendors Payable 146,415.92 01/10/2014 Section 8 Vouchers 3,525.00 TOTAL: $ 4,405,912.28 No. 3. Clerk of the Board: Approve the minutes for the: a) February 3, 2014 Executive Session; and b) February 3, 2014 Regular Session. No. 4. Clerk of the Board: Canvass the results of the Yuma County Citrus Pest Control District election held on November 11, 2008. No. 5. County Administrator: Action to: a) Declare miscellaneous County property as surplus to County needs as listed in Exhibit A for the following County agencies: County Attorney Administration Division, Department of Development Services, General Services, Health Department, Information Technology Services, and Juvenile Court; b) Authorize items to be publicly auctioned on Saturday, March 22, 2014; and c) Discard any items that are not sold at auction. (Exhibit A, full list of excess property is available for review in the office of the Clerk of the Board.) No. 6. County Administrator/OMB: Adopt Budget Amendment Resolution No. 14-100 correcting the budget for the CS1000 Phone System Replacement CIP Project by reducing budget authority by $78,611. No. 7. Superior Court Administrator: Adopt Budget Amendment Resolution No. 14-90, approving the transfer of $16,000 from the Capital Improvements Fund Contingency line item to the Small Tools line item for Project No. 6.1202, for the purchase of one (1) JAVS recording system for Division 4. No. 8. Treasurer: Adopt Resolution No. 2014-02, authorizing the County Treasurer to sign the Certificate of Clearance No. 2014-001, and thereby removing taxes due which are considered to be uncollectable.
REGULAR SESSION: February 18, 2014 Page 3 of 9 No. 9. Sheriff/Jail District: Award the contract for the provision of food services for the Yuma County Detention Center to Trinity Services Group, Inc. in the amount of $1.029 per meal, and authorize the Sheriff to enter into a contract subject to legal review. No. 10. Development Services/Engineering: Approve the following for the County 12th Street Roadway Reconstruction Project from Avenue 12E to Foothills Boulevard (CIP No. 1.0202): a) Construction plans and authorize the Department of Development Services to advertise for bids; b) Authorize the County Engineer to execute agreements with APS and Century Link for the relocation of their facilities; and c) Approve Budget Amendment Resolution No. 14-101, transferring budget authority from DDS/Engineering/HURF Contingency. No. 11. Development Services/Engineering/Flood Control District: Accept the 2013 Assessment Report for the Yuma County Flood Control District. No. 12. Development Services/Engineering/Flood Control District: Approve the following for the San Luis Drainage Project for the installation of storm drain improvements within the City of San Luis and on US Highway 95: a) Accept the International Border to Juan Sanchez Boulevard - Volume II Improvement Plans prepared by CORE Engineering; b) Authorize the Chairman to sign an Intergovernmental Agreement with the State of Arizona/Arizona Department of Transportation covering the design, construction and financing; and c) Authorize the Chairman to sign an Intergovernmental Agreement with the City of San Luis covering the construction, maintenance and financing. HOUSING BOARD: At 9:30 a.m., the Chairman recessed the Yuma County Board of Supervisors and convened the Yuma County Housing Board. Housing Board member Teresa Reyes was present. No. 1. Housing: Adopt and authorize Chairman to sign Resolution No. 2014-04, approving the amended Low Rent Public Housing Program Admissions and Continued Occupancy Policy (ACOP) according to the most recent federal regulations for the three Yuma County Housing Developments for Valley Vista Apartments, 8450 West Highway 95 Somerton Arizona; Moctezuma Apartments, 11145 South Moctezuma Street, San Luis, Arizona; and Pecan Shadows Apartments, 2650 West 3 rd Street, Yuma, Arizona. Ms. Mallek reported that before the start of each fiscal year which will be July 1, 2014, Housing and Urban Development (HUD) requires that the Board approve this policy. MOTION (REYES/MCCLOUD): Approve as presented.
REGULAR SESSION: February 18, 2014 Page 4 of 9 VOICE VOTE: The motion carried 6-0. No. 2. Housing: Adopt and authorize Chairman to sign Resolution No. 2014 05, approving the amended Section 8 Administrative Plan for the Yuma County Housing Department Voucher Program. Ms. Mallek reported that the plan needs to be certified and approved by the Board prior to the new fiscal year which will be July 1, 2014. MOTION (REYES/CLARK): Approve as presented. VOICE VOTE: The motion carried 6-0. No. 3. Housing: Adopt and authorize the Chairman to sign Resolution No. 2014-06, approving the Yuma County Housing Department s Public Housing Agency Annual Plan for Fiscal Year 2014 and related certifications and agreements with the U.S. Department of Housing and Urban Development (HUD). Ms. Mallek reported that the plan details management and operations of the Yuma County Housing programs and requires approval every year. She noted that a copy of the plan is available at Board of Supervisor s office for public review. MOTION (TERESA REYES/STUART): Approve as presented. VOICE VOTE: The motion carried 6-0. At 9:37 a.m., the Chairman adjourned the Yuma County Housing Board and reconvened the Yuma County Board of Supervisors in Regular Session. REGULAR ADDENDUM NO. 1 No. 1. County Administrator: Authorize the Chairman to sign a letter of support and action to adopt Resolution No. 2014-08, both in support of reauthorizing the Yuma Crossing National Heritage Area for an additional 15 years through September 30, 2030. Mr. Flynn informed the Board that the Yuma Crossing National Heritage Area was authorized in October of 2000 by Congress and over the past thirteen (13) years substantial progress has been made on the river front. He noted that the Heritage Area and State Parks are particularly important for this reauthorization. Mr. Flynn explained that the Heritage Area, City of Yuma, Bureau of Reclamation, Quechan Tribe and Arizona Game and Fish entered into fifty (50) year agreement for maintenance of the Yuma West Wetlands and funding is needed to continue.
REGULAR SESSION: February 18, 2014 Page 5 of 9 Mr. Flynn reported that he recently met with Senator John McCain who offered his assistance and requested that a letter of support be submitted to his office. Supervisor McCloud acknowledged the great work which has been done for the community. Supervisor Stuart stated she has enjoyed working with staff and noted the phenomenal accomplishments which have been made. MOTION (STUART/MCCLOUD): Approve as presented. No. 2. County Administrator: Authorize the Chairman to sign an Intergovernmental Agreement with the Town of Wellton, Justice Court Precinct No. 3, Presiding Judge, Yuma County Superior Court, and Yuma County regarding the Consolidated Administration and Operation of Limited Jurisdiction Courts. Mr. Pickels provided background information and reported that the Town of Wellton will be providing facility maintenance services, which will allow Yuma County to free up those resources since we will no longer need to send employees to the facility. MOTION (MCCLOUD/STUART): Approve as presented. DISCUSSION AND ACTION ITEMS: No. 1. Public Health Services District/Yuma County Board of Supervisors: Presentation followed by action to: a) Authorize the Chairman to sign a Letter of Support to the Public Health Accreditation Board in support of the District s Accreditation Application; b) Authorize the Health Services Director to sign Intergovernmental Agreement Contract No. ADHS 14-063035 between the Arizona Department of Health Services and the Yuma County Public Health Services District for Public Health Accreditation, and; c) Adopt Budget Amendment Resolution No. 14-102, increasing budget authority in Health-Grants fund by $45,000.00 for the Public Health Accreditation Contract No. ADHS 14-063035. Ms. Gomez provided a power point presentation. Supervisor Stuart reported she is on the Health Commission for the National Association and is glad to see Yuma County is finally at a place where they can participate.
REGULAR SESSION: February 18, 2014 Page 6 of 9 Chairman Ferguson noted concerns about adopting standards of practice which are unable to be met and questioned any potential liability. Ms. Gomez explained that this is the quality improvement process so the best practice guidelines are provided; however due to resources, location and various factors that may not be possible. MOTION (STUART/MCCLOUD): Approve as presented. No. 2. Development Services/Grants: Presentation on the Community Development Block Grant followed by: a) Discussion and possible action to prioritize proposed projects for application to the Arizona Department of Housing for the Fiscal Year 2014-15 Community Development Block Grant cycle and; b) Set a Public Hearing date for May 5, 2014 for approval of the applications for submission to the Arizona Department of Housing. Ms. Ngai provided a presentation reviewing the three categories of funds, what they can be used for, requirements, and objectives. Supervisor McCloud questioned if the projects the Board prioritizes today would be approved and finalized on May 5, 2014. Ms. Ngai confirmed noting it is rare for the State to deny a project adding that a letter of intent is submitted and staff works with Yuma County prior to final approval. Discussion ensued between the Board and staff concerning the proposed projects and associated costs. Agency Project Approximate Cost Campesinos Sin Frontera Housing Rehabilitation $60,000 Housing America Air Conditioning $100,000 Habitat for Humanity Shade Structure for $50,000 Recycling Amberly s Place Technology and Furnishing $300,000 for the New Location Healing Journey Expand Program to South $80,000 County & Wellton Orange Grove/Rancho Preliminary Design Report - $100,000 Mesa Verde Water/Sewer Yuma County Neighborhood Cleanup $100,000 Yuma County Hazard Abatement $100,000 Yuma County Housing Rehabilitation SSP Valle Verde Sewer Connection Colonia Funds
REGULAR SESSION: February 18, 2014 Page 7 of 9 Supervisor McCloud asked for history concerning which agencies have been funded in the past several years. Ms. Ngai recalled money being allocated to SMILE, Yuma Community Food Bank and Campensions Sin Frontera. Diane Umphress, Amberly s Place, informed the Board that victims are considered low/moderate income and that any funding received from CDBG reduces costs that they will have to ask taxpayers for. Ms. Umphress stated the numbers of calls are increasing and they need to be able to keep up with the need. They have the building but need technology for the rooms. Emma Torres, Campesinos Sin Frontera, reported that she could easily ask for more and be able to utilize those funds. She spoke concerning the elderly who are served noting that air conditioning systems are purchased in summer, and heaters in the winter which are critical for their heath. Frank Carrillo, Habitat for Humanity, informed the Board he is asking for $50,000 to build a shade structure. He spoke about the recycling program which brings in funding. Supervisor Reyes expressed concerns about the other agencies not being represented today. Ms. Ngai confirmed they were informed regarding today s meeting. Jon Smith, Chairman for Healing Journey, stated the program started as a need that existed in Yuma County on the back end of the existing Domestic Violence cases noting there were 380 participants last quarter. He suggested that the Board pick victim violence as their theme this year. Mr. Pickels added that one of the things which struck him is that they are doing great quality work with a low amount of resources. Captain Bratcher, spoke on behalf of the Yuma County Sheriff s Office in support of Amberly s Place noting that every domestic violence case requests assistance from this agency and it is difficult to tell a victim they would have to wait in line for services to become available. Discussion ensued concerning the administrative costs. MOTION (REYES/MCCLOUD): a) Set the preliminary ratings as follows: 1 st Amberly s Place ($150,000), 2 nd Orange Grove/Rancho Mesa Verde ($100,000) and request a waiver for a 3 rd application in the amount of $40,000 for Healing Journey. b) Schedule a public hearing for May 5, 2014 for approval of the applications for submission to the Arizona Department of Housing. SUBSTITUTE MOTION (STUART): a) Set the preliminary ratings as follows: 1 st Orange Grove/Ranch Mesa Verde ($100,000), 2 nd Healing Journey ($100,000), and 3 rd Yuma County Neighborhood Cleanup ($90,000).
REGULAR SESSION: February 18, 2014 Page 8 of 9 Discussion ensued concerning the forensic exam services which Yuma County pays for on behalf of Amberly s Place. Supervisor Stuart s motion died for the lack of a second. No. 3. County Administrator: Discussion and possible action regarding current legislative issues. Mr. Pickels reported that budget negotiations continue in small groups at the legislature, and he understands that progress is still being made and the budget is scheduled to be approved mid to late March which would signal an early end to the legislature. Mr. Pickels discussed the following Bills: HB 2379 - Library District/Flood Control District Secondary Limits Bill: Maricopa County Supervisors and Arizona Tax Research Association (ATRA) staff met and came to resolution striking everything from the bill which was presented and to bring it back as a striker, adding language which would require a Truth and Taxation Hearing if there is going to be increase tax levy s in special districts. SB 1255 - County Transportation Excise Tax: Noted there is still confusion concerning the intent of this bill and explained that a technical piece in Title 40 that was overlooked in the process and nothing substantive will be changed. HB 2060 Public State Retirement Board: Chairman Ferguson noted that the State of Arizona is only 7% of the retirement fund and they want to take total control. The other 93% is made up by local entities. He stated that police and fire organizations are all in opposition and employers have the most to lose. Mr. Pickels noted this is the last Board meeting prior to the trip to Washington, D.C. in the beginning of March and asked for direction regarding topics of discussion such as Payment in Lieu of Taxes (PILT), Port of Entry, and transit and water shortage issues with the Colorado River. Supervisor Reyes stated the focus should be on the possibility of being able to finance actual construction as opposed to waiting for the government to decide to make improvements. Supervisor Clark noted he likes the four topics that Mr. Pickels has chosen noting that immigration has been something local farmers have been heavily engaged in.
REGULAR SESSION: February 18, 2014 Page 9 of 9 Chairman Ferguson stated he hopes the County Supervisors Association (CSA) is focusing on HB 2069 which eliminates fifteen (15) volunteer organizations from the Arizona State Retirement System. Supervisor McCloud mentioned the Immigration Bill/Ag component. EVENTS CALENDAR/CURRENT EVENTS: Board members and the County Administrator reported on and discussed events attended or to be attended on behalf of the County, presented a brief summary of current events and updated the schedule for future Board of Supervisor meetings, as appropriate. No legal action was taken, pursuant to A.R.S. 38-431.02(K). There being no further business to come before the Board, the Chairman adjourned the meeting at 11:56 a.m. YUMA COUNTY BOARD OF SUPERVISORS Adopted this day 17 th of March, 2014. Agenda Item No. C3 (b). ATTEST: GREGORY S. FERGUSON, Chairman Robert L. Pickels, Jr. County Administrator/Clerk of the Board RLP/dd/gh P:\Motions\2014\02-18-14 R Motions #3 gh.doc