SAN FRANCISCO AIRPORT COMMISSION MINUTES November 23, 2010 Special Meeting 9:00 A.M. Room 400 - City Hall #1 Dr. Carlton B. Goodlett Place (400 Van Ness Avenue) City and County of San Francisco GAVIN NEWSOM, MAYOR COMMISSIONERS LARRY MAZZOLA President LINDA S. CRAYTON Vice President ELEANOR JOHNS RICH GUGGENHIME JOHN L. MARTIN Airport Director SAN FRANCISCO INTERNATIONAL AIRPORT SAN FRANCISCO, CALIFORNIA 94128
Minutes of the Airport Commission Special Meeting of November 23, 2010 CALENDAR AGENDA RESOLUTION SECTION ITEM TITLE NUMBER PAGE A. CALL TO ORDER: 4 B. ROLL CALL: 4 C. ADOPTION OF MINUTES: Special meeting of October 26, 2010 10-0327 4 D. DIRECTOR S REPORT: 1. Annual Equal Employment Opportunity Labor Force & Activities Report for FY 2009/10 and 2010/11 4 E. ITEMS INITIATED BY COMMISSIONERS: 5 F. ITEMS RELATING TO ADMINISTRATION, OPERATIONS & MAINTENANCE: 2. Award Professional Services Agreement Contract 9015.1 - Master Architect for Air Traffic Control Tower/Terminal 1 Complex Redevelopment Program - HNTB 10-0328 5-6 3. Select Operator of Free Wi-Fi Service for Traveling Public - Advanced Wireless Group 10-0329 6-7 G. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: 4. Modification No. 3 (Close-Out) to Contract 8873A - 575 N. McDonnell Road Office Modernization - BCCI Construction Co. 10-0330 7 5. Novation of Terminal 2/Boarding Area D Baggage Handling System Contract from Turner Construction to the Airport 10-0331 7 6. Issue RFP for Professional Services Contract 9073 - Maintain and Repair Certain Airport- Owned Passenger Boarding Bridges and Baggage Handling Systems in Domestic Terminals 10-0332 8 7. Bid Call - Contract 8580 - Terminal 3 and Boarding Area F Carpet Replacement 10-0333 8 8. Accept Bids for Garage Taxi Staging Area Mobile Catering Truck Lease 10-0334 8 Minutes, November 23, 2010, Page 2
9. Bid Call - Contract 8595B - Storm Drainage Improvement - Phase II 10-0335 8 10. Bid Call - Contract 8710 - Terminal 1 Roofing Improvements 10-0336 8 11. Amendment No. 2 to International Terminal Bookstore / Café Lease No. 99-0273 - Advent International Corporation 8-9 12. Triptel, Inc. s Cellular Phone Rental Service Lease No. 07-0086 - Exercise First of Two, One-Year Options 10-0337 9 H. NEW BUSINESS: Passenger Screening 9-10 I. CORRESPONDENCE: 10 J. CLOSED SESSION: Potential Litigation 10 K. ADJOURNMENT: 10 Minutes, November 23, 2010, Page 3
A. CALL TO ORDER: AIRPORT COMMISSION SPECIAL MEETING MINUTES November 23, 2010 The regular meeting of the Airport Commission was called to order at 9:00 AM in Room 400, City Hall, San Francisco, CA. B. ROLL CALL: Present: Absent: Hon. Larry Mazzola, President Hon. Eleanor Johns Hon. Rich Guggenhime Hon. Linda S. Crayton C. ADOPTION OF MINUTES: The minutes of the special meeting of October 26, 2010 were adopted unanimously. No. 10-0327 D. DIRECTOR S REPORT: 1. Annual Equal Employment Opportunity Labor Force & Activities Report for Fiscal Years 2009/10 and 2010/11 Airport Commission s Equal Employment Opportunity Labor Force and Activities Report for Fiscal Years 2009/10 and 2010/11. Ms. Theresa Lee, Deputy Director, Administration said that the Airport s EEO program includes information regarding prior fiscal year activities as well as planned activities for this fiscal year; also included is a labor utilization analysis. The workforce comparison from June 09 to June 10 reflects a decrease of approximately 3½%. The Airport utilizes over 200 job classifications from eight job categories from Administrators, professionals, to service and maintenance. We will continue to address those job categories where there is under utilization and these activities will include increasing our internship opportunities, targeted recruitments, and continue working with unions, community-based organizations, and professional organizations. Although the Airport has been very successful in diversifying our workforce over the years, we recognize there is still more to do and we will continue to identify those opportunities for all people to compete for employment and promotional opportunities at SFO. Minutes, November 23, 2010, Page 4
E. ITEMS INITIATED BY COMMISSIONERS: There were no items initiated by Commissioners. F. ITEMS RELATING TO ADMINISTRATION, OPERATIONS & MAINTENANCE: Item No. 2 was moved by Commissioner Johns and seconded by Commissioner Guggenhime. The vote to approve was unanimous. 2. Award Professional Services Agreement for Contract No. 9015.1 - Master Architect for Air Traffic Control Tower/Terminal 1 Complex Redevelopment Program Howard, Needles, Tammen & Bergendoff (HNTB) - Not to Exceed $11,704,955 No. 10-0328 Resolution awarding Professional Services Agreement for Contract 9015.1, Master Architect for Air Traffic Control Tower / Terminal 1 Complex Redevelopment Program to Howard, Needles, Tammen & Bergendoff (HNTB) in an amount not to exceed $11,704,955. Mr. Ivar Satero, Deputy Director Bureau of Design and Construction said that staff has successfully negotiated the amount of $11,704,955 with HNTB for professional services for the three tasks of the Master Architect scope of work. The first task is for the development of the programming and conceptual design documents for the entire Terminal 1 Complex and we have negotiated a lump sum of $8.4 million for this scope of work. Task 2 is the development of 45% Complete Design Development Documents for the replacement Air Traffic Control Tower and Integrated Facility with a negotiated lump sum amount of $3 million. Task 3 is a review by the Master Architect of designs that are prepared by follow on design firms, in particular Checkpoint C and the Secured Connectors in sterile corridors. This Master Architect will perform a peer review to make sure it s in accordance with the intent of the original design, so an allowance of $250,000 was added. Additionally, we are requesting approval of a $1.6 million contingency budget. The biggest component of that amount is $500,000 for laser scanning of the facility, and we re proposing to do this as an initial step. This develops the building model for the design work and essentially supports the preparation of the design for the terminal. The remaining contingency of $1.1 million is approximately 10% of the scope of work and this will provide for any FAA requested or Airport requested changes as the design progresses. At the 15% design level of completion for the Air Traffic Control Tower and integrated facility, we re going to take that deliverable and issue it as a bridging document so we can get our design build contractor on board. The design build contractor will provide pre-construction services and architectural peer review of the Master Architect scope of work. The Master Architect scope of work will continue until the 45% design is achieved and then the transition to the design build team will occur at that 45% design. The schedule to Minutes, November 23, 2010, Page 5
complete Tasks1 and 2 is 12 months and although there are no DBE specific goals, the team has committed to using Robin Chiang and Company and F W Associates, both certified DBEs, as part of their team. Following Commission approval of this resolution, we will submit this package to the Board of Supervisors for their approval in accordance with Ordinance 9.118 City Charter 9.118. Commissioner Johns thought that Fong & Chan was second in line. Mr. Satero replied that they were. Commissioner Johns asked if they were added as a subcontractor in the negotiation. Mr. Satero replied that they are part of the team. Their primary responsibility is the Terminal 1 scope of work, which is where their strengths lie. Commissioner Guggenhime assumed that the bottom line bid amount has not changed. Mr. Satero responded that it s a negotiated amount and. Commissioner Guggenhime asked if it s within what we thought the scope would be. Mr. Satero responded that it s within our expectation. It s more than our original budget, but we did not have a good definition of what those costs would be until we got the first cost proposal from HNTB. So, it s within what we would consider to be a range of reasonableness. Item No. 3 was moved by Commissioner Johns and seconded by Commissioner Guggenhime. The vote to approve was unanimous. 3. Select Operator of Free Wi-Fi Service for the Traveling Public - Advanced Wireless Group No. 10-0329 Resolution approving selection of the highest-ranked proposer, Advanced Wireless Group, for operation of the Public Wi-Fi System and authorizing staff to begin negotiations, and, if necessary, the next sequentially highest ranked proposer. Mr. Leo Fermin, Deputy Director Business & Finance said that this past August we converted the public Wi-Fi at the Airport from a pay basis to a free basis for the traveling public. At the time, we executed an interim operating agreement with T- Mobile to operate the system on a free to the public basis while we conducted a competitive selection process to select a longer term operator. We issued the RFP and received four proposals. The evaluation criteria consisted of 15 individual criteria grouped into three general categories. The first category consisted of criteria that addressed the proposer s plan approach, their proposed technical solution, their Minutes, November 23, 2010, Page 6
proposed staff to assign to SFO their experience and the strengths of their financial condition. All together, this category accounted for 1/3 of the total possible points. The second category accounted for another 1/3 of the total possible points. The next evaluation category looked at the user experience based on the proposed content presentation. In other words, the percentage of the landing page available for SFO content, the duration of the sponsorship videos, the percentage of interior pages used for advertising and the overall ease of use and esthetics once connection is made. Finally, the financial offer accounted for another 1/3 of the total possible points. The selection panels unanimously ranked Advanced Wireless Group the highest overall. This company currently operates public wi-fi, mostly on a free basis, at eight airports in the country, including Atlanta Hartsfield, Miami, Boston Logan, Indianapolis and Sacramento, as well as Burbank in Southern California. Staff contacted these airports and received excellent feedback on the firm s track record. With your approval, we will negotiate a contract with this firm, and if negotiations are not successful, then we will move to the second highest ranked proposer. We will return to award the contract. G. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: Item No. 11 was removed from the calendar. The Consent Calendar, Item Nos. 4 through 10 and 12, was moved by Commissioner Johns and seconded by Commissioner Guggenhime. The vote to approve was unanimous. 4. Modification No. 3 (Close-out) to Contract No. 8873A - 575 N. McDonnell Road Office Modernization - BCCI Construction Company - $555,625 No. 10-0330 Resolution authorizing Modification No. 3 to Contract 8873A, 575 N. McDonnell Road Office Modernization, with BCCI Construction Company, to reinstate the originally authorized contingency budget for Type 1 change orders in the amount of $555,625 for a new contract amount not to exceed $9,453,956. 5. Novation of Terminal 2/Boarding Area D Baggage Handling System Contract from Turner Construction to the Airport No. 10-0331 Resolution novating to the Airport the Terminal 2/Boarding Area D Operations & Maintenance contract for Baggage Handling System between Turner Construction Company (TCCo) and the O&M provider, in the combined amount of $4,765,114. This will result in a reduction in the Guaranteed Maximum Price (GMP) for Contract 8757A, Terminal 2/Boarding Area D Renovations, with TCCo of $5,291,178 (including return of certain fees/costs), for a new GMP of $378,258,317. Minutes, November 23, 2010, Page 7
6. Authorization to Issue a Request for Proposal for Professional Services for Contract No. 9073 - Maintain and Repair Certain Airport-Owned Passenger Boarding Bridges and Baggage Handling Systems in Domestic Terminals No. 10-0332 Resolution authorizing the Airport to issue a Request for Proposal for Professional Services for Contract No. 9073, Maintain and Repair Certain Airport- Owned Passenger Boarding Bridges and Baggage Handling Systems in Domestic Terminal. 7. Bid Call - Contract Nol. 8580 - Terminal 3 and Boarding Area F Carpet Replacement No. 10-0333 Resolution approving the scope, budget and schedule for Contract 8580, Terminal 3 and Boarding Area F Carpet Replacement and authorizing the Director to call for bids when ready. 8. Authorization to Accept Bids for the Garage Taxi Staging Area Mobile Catering Truck Lease No. 10-0334 Resolution approving the revised minimum qualification requirements and lease specifications, and authorizing staff to accept bids for the Garage Taxi Staging Area Mobile Catering Truck Lease. 9. Bid Call - Contract No. 8595B - Storm Drainage System Improvement - Phase II No. 10-0335 Resolution approving the scope, budget, and schedule for Contract No. 8595B, Storm Drainage System Improvement - Phase II, and authorizing the Director to call for bids when ready. 10. Bid Call - Contract No. 8710 - Terminal 1 Roofing Improvements No. 10-0336 Resolution approving scope, budget and schedule for Contract 8710, Terminal 1 Roofing Improvements, and authorizing the Director to call for bids when ready. 11. Amendment No. 2 to International Terminal Bookstore/Café Lease No. 99-0273 Advent International Corporation Resolution approving Amendment No. 2 to Advent International Corp. s International Terminal Minutes, November 23, 2010, Page 8
Bookstore/ Café Lease No. 99-0273, approving the holdover not to exceed 15 months, adjusts the Minimum Annual Guarantee, eliminates the Disadvantaged Business Enterprise requirement, and requires certain facility improvements during the holdover period. 12. Triptel, Inc. s Cellular Phone Rental Service Lease No. 07-0086 - Exercise of the First of Two One-Year Options No. 10-0337 Resolution approving the exercise of the first of two one-year options under Cellular Phone Rental Service Lease No. 07-0086 with Triptel, Inc., for an option term of May 2, 2011 through May 1, 2012, under the existing terms and conditions. H. NEW BUSINESS: This is the Public Comment section of the calendar. Individuals may address the Commission on any topic within the jurisdiction of the Airport Commission for a period of up to three (3) minutes. Please fill out a Request to Speak form located on the table next to the speaker s microphone, and submit it to the Commission Secretary. Mr. Edward Hasbrouck, working with the Identity Project on travel related civil liberties and human rights issues. I m here to call to your attention to and to request your action on the on-going pattern and systematic practice of criminal activity by Covenant Aviation Security at the Airport, including impersonating law enforcement officers, sexual assault and simple assault and battery against passengers and employees and Airport workers. As you know, Covenant staff are not police; they re not law enforcement officers; they are not government employees; they have no immunity from liability when they violate criminal laws. Their misrepresentation of themselves as law enforcement officers is long standing, including false affirmative claims to be TSA officers, use of the title Officer when they aren t, and uniforms deliberately designed, including TSA insignia and badges, to create the false impression that they are officers, giving greater significance in a situation meant to intimidate people, to submit to the virtual strip search and/or to genital groping in violation of California assault and battery statute, including California sexual battery. You are responsible for this as the operator of the Airport. Things that can be done include making sure that their uniforms are changed, making sure that passengers are affirmatively informed that these people are not police and have no police powers, and are not government employees, making information available to passengers and Airport workers alike as to how to make citizens arrest or the procedures to bring charges against them. I m pleased that the San Mateo County District Attorney has already indicated their willingness to proceed with criminal sexual battery charges against those screeners who may commit these crimes, but that s not enough for you. I m here also to make clear on the record of this meeting you are fully aware that this is happening and you bare responsibility for it as does the City and County and that should you choose not to act that will be a knowing and deliberate act for which you will incur further liability. I Minutes, November 23, 2010, Page 9
realize that this puts you in a very difficult situation but I think that your responsibility is clear... your responsibility to the traveling public, your responsibility to those who work at the Airport in this environment of sexual intimidation, harassment and assault, and your responsibility to the taxpayers of the City and County, such as myself, who openly will bare that share of responsibility and not allocate it personally to you, should you fail to act to bring these criminal activities to an end. Thank you. Commissioner Mazzola thanked Mr. Hasbrouck for his comments. I. CORRESPONDENCE: There was no discussion by the Commission. J. CLOSED SESSION: The Airport Commission did not go into Closed Session. Discussion and vote pursuant to Brown Act Section 54957.1 and Sunshine Ordinance Section 67.11 on whether to conduct a Closed Session. The Airport Commission will go into closed session in accordance with Government Code Section 54956.9(b) to confer with legal counsel regarding potential litigation. Discussion and vote pursuant to Brown Act Section 54957.1 and Sunshine Ordinance Section 67.12 on whether to disclose action taken or discussions held in Closed Session. K. ADJOURNMENT: There being no further calendared business before the Commission, the meeting adjourned at 9:15 AM. Jean Caramatti Commission Secretary Minutes, November 23, 2010, Page 10