IRVINE UNIFIED SCHOOL DISTRICT ADDENDUM NO. 1 RENTAL OF: TEMPORARY FENCING & MISC. ITEMS BID NO. 2017/2018-2FA BID DUE DATE: NOVEMBER 13 @ 11:00 A.M. This addendum forms a part of the contract and modifies the original bid documents. It is intended that all work affected by the following modifications shall conform to related provisions and general conditions of the contract, of the original bid documents. Modify the following items wherever appearing in any portion of the bid documents. Acknowledge receipt of Addendum No. 1 in the space provided on this form as well as on the revised bid form. Failure to do so may subject bidder to disqualification. ************************************************************************************* The following revision and/or additions are hereby made: I. Information for Bidders, Award of Contract, shall now read: The award of bid, if made by the District, will be by the action of the District s Governing Board, to the lowest responsive and responsible bidder.. The basis of award shall be determined as follows: Total of ALL charges listed on the Revised Bid Form Pricing Sheets, Sections A & B - Monthly Rental Rates (both columns). II. Revisions made to the Bid Form Pricing Sheet (reference attachment), must be submitted with bid. Included fields to list total charges for Sections A and B III. Response to Request for Information (RFI), District response in Italic: Q: Page 49 Scope of Work, Section A1. Item D states contractor must repair or replace. On who s dime is this? Are you making the contractor responsible for the damages or vandalism? Also, any respectable fence company is at least 5 working days out. Our industry charges extra for interrupting the scheduled week due to unforeseen OT costs. A: 1. After the installation of temporary fencing, the District will be responsible for the charges on repairs or replacements of fence due to damages or vandalism. 2. The 24 hour response time will remain as stated in the Specifications for emergency situations. The response time for non-emergency situations will be determined by the District and awarded contractor on a case by case basis. 1
Addendum No. 1 (cont.) Q: A: Section B rental term. You are asking for a month to month price. The fence industry prices according to the longevity of the project. The rental, delivery and removal are included. For example: If you request fence for 12 months then I price it with one delivery, one removal and 12 months of rental. Section 2 will have delivery, removal and rental all in that one month (pricey). If you then decide to keep the fence for 12 months it will have 12 deliveries, 12 removals and 12 rentals all in one. That is the least efficient way and the most expensive option. It will be beneficial to the school district to choose terms. For example (up to) 3 months, (up to) 6 months and (up to) 12 months. There is no prorate in fence It is the intent of the District to utilize this bid for small projects. These projects range from thirty days through 365 days. The request for "Monthly Rental Rates" will remain as indicated on the Revised Bid Form Pricing Sheet. Clarification: Monthly rental rate is based on the fence industry - 4 weeks/28 day billing cycle. Proration will be based on the 28-day billing cycle. ALL OTHER PROVISIONS of the Bid Documents shall remain unchanged. This Addendum is hereby made a part of the Bid Documents to the same extent as those provisions contained in the original documents and all itemized listings thereof. NOTE: The failure or omission of any bidder to receive or examine any bid document, forms, instrument, addendum, specifications, plans or other documents, shall by no means relieve any bidder from any obligation with respect to his bid or to the contract. PLEASE SIGN AND RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID FORM. Company Name Signature Print Name Title 2
FIRM NAME: ADDRESS: TELEPHONE: ( ) FAX: ( ) E-MAIL ADDRESS: REVISED BID FORM AND REQUIRED DOCUMENTS ATTACHED HERETO FOR RENTAL OF: TEMPORARY FENCING & MISC. ITEMS BID NO. 2017/2018-2FA FOR IRVINE UNIFIED SCHOOL DISTRICT FACILITIES/PURCHASING 2015 Roosevelt, Building 7 IRVINE, CA 92620 3
REVISED BID FORM To: IRVINE UNIFIED SCHOOL DISTRICT acting by and through its Governing Board, herein called the DISTRICT. 1. The undersigned Bidder, having become familiarized with all the following documents including but not limited to the Notice Calling For Bids, Calendar of Events, Information For Bidders, Bid Form, Bid Form Pricing Sheet, Information Required of Bidder, all prequalification forms pursuant to Public Contract Code Section 20111.5, if any, Noncollusion Declaration, Certification of Primary Participant Regarding Debarment, Suspension & Other Responsibility Matters, Certificate of Restriction Lobbying, Requirements for Contractors Working on a Public Works Project Form, Agreement, Tobacco Use Policy, Workers Compensation Certificate, Drug-Free Workplace Certification, Notice Regarding Criminal Records Check, Certification by Contractor Criminal Records Check, all insurance requirements, Disabled Veteran Business Enterprises Certification, if applicable, W-9 Form, General Conditions and Supplemental Conditions, if any, Special Conditions, if any, drawings, specifications and all modifications, addenda and amendments, if any (hereinafter Contract Documents), the local conditions affecting the performance of the work and the cost of the work at the place(s) where the work is to be done, herby proposes and agrees to be bound by all the terms and conditions of the Bid Documents and agrees to perform, within the time stipulated, the work, including all of its component parts, and everything required to be performed, and to provide and furnish and pay for any and all of the labor, materials, tools, expendable equipment, and all applicable taxes, utility and transportation services necessary to perform the work and complete in a good workmanlike manner all of the work required in accordance with laws, codes, regulations, ordinances and other legal requirements governing the work, in connections with the following: RENTAL OF: TEMPORARY FENCING & MISC. ITEMS BID NO. 2017/2018-2FA All in strict conformity with the Bid Documents, including Addenda Nos.,, and, on file at the office of Facilities Planning & Construction of said DISTRICT, the bid shall be awarded for the sum of: Each individual bid term shall be determine from reviewing the Bid Documents, and shall include all items necessary to complete the work, including the assumption of all obligations, duties, and responsibilities necessary to the successful completion of the Project, and the furnishing of all materials and equipment required to be incorporated in and form a permanent part of the work, and the furnishing of tools, equipment, supplies, transportation, facilities, labor, superintendence, and services to perform and complete the work, all as per the requirements of the Bid Documents, whether or not expressly listed or designated. 4
REVISED BID FORM PRICING SHEET *Please indicate NO BID in the column if not bidding on the line item* SECTION A: CONSTRUCTION TEMPORARY FENCING (FENCE WITH POUNDED POSTS) Item No. Description 1 12 Months Monthly Rental Rate Over 12 Months Monthly Rate Purchase 6 Chain Link Fence 6 Chain Link Fence with Pounded 1. Posts 2. 6 Tall Fence 4 Sliding Gate 3. 6 Tall Fence 12 Sliding Gate 4. 6 Tall Fence 15 Sliding Gate 5. 6 Tall Fence 24 Double Gate 8 Chain Link Fence 8 Chain Link Fence with Pounded 6. Posts 7. 8 Tall Fence 4 Sliding Gate 8. 8 Tall Fence 12 Gate 9. 8 Tall Fence 15 Sliding Gate 10. 8 Tall Fence 24 Double Gate 10 Chain Link Fence 10 Chain Link Fence with Pounded 11. Posts 12. 10 Tall Fence 4 Sliding Gate 13. 10 Tall Fence 12 Sliding Gate 14. 10 Tall Fence 15 Sliding Gate 15. 10 Tall Fence 24 Double Gate 5
REVISED BID FORM PRICING SHEET *Please indicate NO BID in the column if not bidding on the line item* SECTION A: CONSTRUCTION TEMPORARY FENCING (FENCE WITH POUNDED POSTS) Item No. Description 1 12 Months Monthly Rental Rate Over 12 Months Monthly Rate Purchase 12 Chain Link Fence 12 Chain Link Fence with Pounded 16. Posts 17. 12 Tall Fence 4 Sliding Gate 18. 12 Tall Fence 12 Sliding Gate 19. 12 Tall Fence 15 Sliding Gate 20. 12 Tall Fence 24 Double Gate Miscellaneous Items Item No. Description 1 12 Months Monthly Rental Rate Over 12 Months Monthly Rate Purchase 21. Top Rail / Tension Wire Additional Option 5-8 Tall 90% Woven Polypropylene Green Wind Screen 22. Identify billing size: 7-8 Tall 90% Woven Polypropylene Green Wind Screen Green Wind Screen 23. Identify billing size: *Note: 4 Weeks/28 Days (13 Billing Cycles) 6
REVISED BID FORM PRICING SHEET *Please indicate NO BID in the column if not bidding on the line item* SECTION B: CONSTRUCTION TEMPORARY FENCING (FENCE PANELS WITH T-STANDS) Item No. Description 1 12 Months Monthly Rental Rate Over 12 Months Monthly Rate Purchase 6 Chain Link Fence 6 Chain Link Fence Panels with 1. T-Stands 2. 6 Tall Fence 4 Sliding Gate 3. 6 Tall Fence 12 Sliding Gate 4. 6 Tall Fence 15 Sliding Gate 5. 6 Tall Fence 24 Double Gate 8 Chain Link Fence 8 Chain Link Fence Panels with 6. T-Stands 7. 8 Tall Fence 4 Sliding Gate 8. 8 Tall Fence 12 Gate 9. 8 Tall Fence 15 Sliding Gate 10. 8 Tall Fence 24 Double Gate 10 Chain Link Fence 10 Chain Link Fence Panels with 10. T-Stands 11. 10 Tall Fence 4 Sliding Gate 12. 10 Tall Fence 12 Sliding Gate 13. 10 Tall Fence 15 Sliding Gate 14. 10 Tall Fence 24 Double Gate 7
REVISED BID FORM PRICING SHEET *Please indicate NO BID in the column if not bidding on the line item* SECTION B: CONSTRUCTION TEMPORARY FENCING (FENCE PANELS WITH T-STANDS) Item No. Description 1 12 Months Monthly Rental Rate Over 12 Months Monthly Rate Purchase 12 Chain Link Fence 12 Chain Link Fence Panels with 16. T-Stands 17. 12 Tall Fence 4 Sliding Gate 18. 12 Tall Fence 12 Sliding Gate 19. 12 Tall Fence 15 Sliding Gate 20. 12 Tall Fence 24 Double Gate Miscellaneous Items Item No. Description 1 12 Months Monthly Rental Rate Over 12 Months Monthly Rate Purchase 21. Top Rail / Tension Wire Additional Option 5-8 Tall 90% Woven Polypropylene Green Wind Screen 22. Identify billing size: 7-8 Tall 90% Woven Polypropylene Green Wind Screen Green Wind Screen 23. Identify billing size: *Note: 4 Weeks/28 Days (13 Billing Cycles) 8
REVISED BID FORM PRICING SHEET *Please indicate NO BID in the column if not bidding on the line item* Section C: CONSTRUCTION TEMPORARY FENCING MISCELLANEOUS ITEMS 1. Relocate & Reinstall (per linear foot) One Time Fee: Fence with Pounded Posts, with windscreen & sliding or double gate 2. Relocate & Reinstall (per linear foot) One Time fee: Fence with Pounded Posts, without windscreen & sliding or double gate 3. Relocate & Reinstall (per linear foot) One Time Fee: Fence Panels with T-Stand, with windscreen & sliding or double gate 4. Relocate & Reinstall (per linear foot) One Time Fee: Fence Panels with T-Stand, without windscreen & sliding or double gate 5. 9 Gauge Wire Tie (for use with Wind Screen rental) (identify unit of measure) $ $ $ $ / unit of measure 6. Delivery & Set-Up Fee $ 7. Removal Fee $ 8. Slide or Swing Gate with Wheels Identify standard sizes: $ 9. Sound Blanket (per linear foot) $ 10. Replacement of Windscreen or Sound Blanket Labor cost: 11. Sand Bags $ 12. Oxford Big Foot (or equivalent) $ 13. Stabilizing Bar/Bracing: Standard Brace: Heavy Duty Brace: $ $ 9
REVISED BID FORM PRICING SHEET FENCE WITH POUNDED POSTS SECTION A Total of ALL Charges listed on the Revised Bid Pricing Sheet - Monthly Rental Rate columns ( Combine total of all pricing listed on columns 1 20 ) (in words-print legible in blue ink or typewritten): ($ ) FENCE PANELS WITH T-STANDS SECTION B Total of ALL Charges listed on the Revised Bid Pricing Sheet - Monthly Rental Rate columns ( Combine total of all pricing listed on columns 1 20 ) (in words-print legible in blue ink or typewritten): ($ ) 2. It is understood that the DISTRICT reserves the right to reject any or all bid or to waive any irregularities or informalities in any bid or in the bidding process. Bidder agrees that this bid shall remain open and not be withdrawn for the period specified in the Information for Bidders. 3. The initial term of the Agreement is through June 30, 2018. Term of the Agreement may be extended upon mutual consent of District and successful bidder(s) for an additional four (4) one (1) year periods in accordance with provisions contained in the Education Code section 17596 (K-12). The maximum term of the Agreement is five (5) years. 4. It is understood and agreed that if written notice of the award of a contract is mailed, electronic mail, faxed, or delivered to the bidder, the bidder will execute and deliver to the Irvine Unified School District the Agreement and will also furnish and deliver to the Irvine Unified School District certificates and endorsements of insurance, the Workers Compensation Certificate, Tobacco Use Policy, Drug-Free Work Place Certification, and the Criminal Records Check Certification, within five (5) working days of the notice of award of the contract.. 5. Communications conveying notice of award of the contract, requests for additional information or other correspondence should be addressed to the bidder at the address stated below. 10
6. The name(s) of all persons interested in the bid as principals are as follows: Name Address Email/Phone 7. The bidder hereby warrants that the bidder has all appropriate licenses and permits to perform the work as specified in the bid documents and that such licenses and permits will be in force and effect throughout the Agreement. 8. In submitting this bid, the bidder offers and agrees that if the bid is accepted, it will assign to DISTRICT all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Business & Professions Code Section 16700, et seq.) arising from purchases of goods, materials, or services by the bidder for sale to the DISTRICT pursuant to the bid. Such assignment shall be made and become effective at the time the DISTRICT tenders final payment under the contract. (Public Contract Code Section 7103.5; Government Code Section 4450, 4451 and 4552). 9. The undersigned hereby warrants that the bidder has an appropriate license(s) at the time of the bid opening, that such licensee entitles the bidder to provide the work that such license will be in full force and effect throughout the duration of performance of this Project. Bidder shall be nonresponsive if the Bidder is not licensed as required by the DISTRICT at the time of the bid opening. 10. The bidder hereby certifies that it is, and at all times during the performance of work hereunder shall be, in full compliance with the provisions of the Immigration Reform and Control Act of 1986 ( IRCA ) in the hiring of its employees, and the bidder shall indemnify, hold harmless and defend the DISTRICT against any and all actions, proceedings, penalties or claims arising out of the bidder s failure to comply strictly with the IRCA. 11. It is understood and agreed that if requested by the DISTRICT, the bidder shall furnish a notarized financial statement, references, and other information required by the DISTRICT sufficiently comprehensive to permit an appraisal of bidder s ability to perform the Project. 12. Time is of the essence. 13. The required Noncollusion Declaration is attached as required by Public Contract Code Section 7106. Bidder understands and agrees that failure to submit a completed and signed declaration will render the bidder automatically nonresponsive. 14. The Information Required of Bidder Form has been fully completed and is attached hereto. 15. Failure to complete the Bid Form and Bid Form Pricing Sheet in its entirety will render a bidder nonresponsive. 11
The undersigned hereby declares that all of the representatives of this bid are made under penalty of perjury under the laws of the State of California. Individual Name: Signed by: Print Name: Date: Telephone: ********************************************************************************************************************* Partnership Name: Signed by: Print Name: Date: Telephone: Other Partner(s): ********************************************************************************************************************* Corporation Name: Telephone (a Corporationˡ) Signed by:, President Date: Print Name:, President Date: Signed by:, Secretary Date: Print Name:, Secretary Date: (Corporate Seal) ˡA corporation awarded the contract shall furnish evidence of its corporate existence and evidence that the officer signing the Agreement and bonds is duly authorized to do so. 12
Joint Venturer Name: Signed by: Print Name: Date: Telephone: ********************************************************************************************************************* Other Parties If an individual Name: to Joint Venturer Signed by: Print Name: Date: Doing Business as: Telephone: If a Partnership Name: Signed by: Print Name: Date: Telephone: If a Corporation Signed by: Print Name: Title: Date: Telephone: Name: (a Corporation) 13