CITY OF CAMPBELL RIVER COUNCIL MINUTES COUNCIL MEETING, TUESDAY, SEPTEMBER 21, 2010 at 7:35 PM in the City Hall Council Chambers, 301 St. Ann's Road, Campbell River, BC. PRESENT: Chair - Mayor C. Cornfield, Councillors: R. Grant, R. Mennie, C. Moglove, Z. Stewart, D. Morris -General Manager, Facilities and Supply Management; R. Neufeld - General Manager, Operations; L. Ciarniello - General Manager, Corporate Services; W.T. Halstead - General Manager, Legislative and Protective Services/City Clerk; J. Douglas - Communications Advisor; A. Zirnhelt - Sustainability Manager; L. Wark - Parks Project Supervisor; T. Bate - Administrative Assistant 1. STRATEGIC COMMITTEE MEETING 6:00 P.M. 2. COUNCIL OPEN MEETING 7:35 P.M. 3. APPROVAL OF THE AGENDA 3.1 Approval/modification of the Agenda. 10-0632 Moglove/Stewart THAT the Agenda be approved. 4. DELEGATIONS/PRESENTATIONS 4.1 Claire Beckstead, representing the Sustainable Communities Group for the Pembina Institute presentation regarding Phase 2 of the Green Building Leaders project which proposes a policy to require a minimum renewable energy requirement on new buildings in BC. [See Item 5.1] A. Zirnhelt introduced Claire Beckstead. Ms. Beckstead provided an overview and PowerPoint presentation on Phase 1 and Phase 2 of the Green Building Leaders projects. Campbell River has been selected as one of two communities to work with Pembina to conduct community consultations and design a policy to require a minimum renewable energy requirement on new buildings in the community. Page 1 of 10
Mayor Cornfield thanked Ms. Beckstead for her presentation on the Green Building Leaders project. 10-0633 Moglove/Grant THAT Council endorse Campbell River's participation as an in-depth partner community with the Pembina Institute in Phase 2 of the Green Building Leaders projects. 4.2 Peter Winter, President of the Campbell River Environmental Committee (CREC) presentation regarding Hillsborough Resources Ltd's (Quinsam Coal) Mine Permit (C-172) Amendment. Mr. Winter introduced the Coalition members Leona Adams, Chair, Campbell River Estuary Group, John Simpson, President, Campbell River Retired Teachers Association, David Brown, Director, Haig Brown Institute, and Richard Hamilton, President, Greenways Land Trust. Mr. Winter provided an overview of his letter outlining the Coalition's concerns that the Mine Permit does not require a Provincial Environmental Assessment. Mayor Cornfield thanked Mr. Winter for his presentation on the Quinsam Coal Mine Permit amendment. 4.3 Richard D. Hamilton, President of the Greenways Land Trust presentation concerning the proposed expansion of the Quinsam Coal operation. Mr. Hamilton provided an overview of the concerns with the impact of possible additional contaminates on the Quinsam River as a result of the expansion of the Coal Mine, and the reasons why the Coalition is requesting that a Provincial environmental assessment be done. Mayor Cornfield thanked Mr. Hamilton for his presentation on the expansion of the Quinsam Coal operation. 4.4 David Brown, Director of the Haig-Brown Institute presentation regarding Hillsborough Resources application to amend Mine Permit C-172. Mr. Brown outlined the mission of the Haig-Brown Institute and asked that Council consider the precautionary principle and triple bottom line accounting in their decision making. Page 2 of 10
Mayor Cornfield thanked Mr. Brown for his presentation on the application to amend the Quinsam Coal Mine Permit. 5. CORRESPONDENCE 5.1 September 15, 2010 correspondence from Claire Beckstead, Sustainable Communities Group, The Pembina Institute regarding Phase 2 of the Green Building Leaders project. 10-0634 Moglove/Grant THAT the September 15, 2010 correspondence from Claire Beckstead, representing the Sustainable Communities Group of the The Pembina Institute and the proposal to design renewable energy requirements on new buildings in Campbell River, be received. 5.2 CREC, Campbell River Retired Teachers Association, Campbell River Estuary Group, Greenways Land Trust and Haig-Brown Institutes' August 30, 2010 letter concerning the proposed expansion of the Quinsam Coal Operation. 10-0635 Moglove/Grant THAT the August 30, 2010 letter from the Campbell River Environmental Committee, Campbell River Retired Teachers Association, Campbell River Estuary Group, Greenways Land Trust and Haig-Brown Institute requesting that Council support their request for a formal provincial environmental assessment of the Hillsborough Resources Ltd's (Quinsam Coal) application to amend mine permit (C-172) be received. 5.3 CREC's September 12, 2010 letter, Campbell River Retired Teachers Association's September 10, 2010 letter, Campbell River Estuary Protection Group's September 14, 2010 letter, Greenways Land Trust's September 13, 2010 letter and Haig-Brown Institutes' September 8, 2010 letter regarding Hillsborough Resources application to expand its Quinsam Coal mine operation. Page 3 of 10
10-0636 Moglove/Grant THAT CREC's September 12, 2010 letter, Campbell River Retired Teachers Association's September 10, 2010 letter, Campbell River Estuary Protection Group's September 14, 2010 letter, Greenways Land Trust's September 13, 2010 letter and Haig-Brown Institutes' September 8, 2010 letter requesting that Council write a letter to Environmental Minister Barry Penner, requesting that the Hillsborough Resources application to expand its Quinsam Coal mine operation require a formal provincial environmental assessment, be received. 5.4 CREC's September 4, 2010 letter, Campbell River Retired Teachers Association's September 10, 2010 letter, Campbell River Estuary Protection Group's September 7, 2010 letter, Greenways Land Trust's September 7, 2010 letter and the Haig-Brown Institute's letter to BC Minister of Environment, Barry Penner. 10-0637 Moglove/Grant THAT CREC's September 4, 2010 letter, Campbell River Retired Teachers Association's September 10, 2010 letter, Campbell River Estuary Protection Group's September 7, 2010 letter, Greenways Land Trust's September 7, 2010 letter and the Haig-Brown Institute's letter to BC Environment Minister, Barry Penner urging the Minister to require a formal environmental assessment of Hillsborough Resources Ltd's application to amend (Quinsam Coal) Mine Permit (C-172), be received. 10-0638 Moglove/Grant THAT Council request staff to invite representatives of the Ministry of Energy, Mines and Petroleum Resources and the Inspector of Mines to provide a presentation to Council on the issue of the Quinsam Coal Mine expansion. 10-0639 Moglove/Grant THAT the issue of advisement and the necessity of an Environmental Assessment for the proposed Quinsam Coal Expansion be referred to staff for a report subsequent to the presentation from the Ministry of Energy, Mines and Petroleum Resources and the Inspector of Mines. Page 4 of 10
5.5 September 6, 2010 correspondence from Dora Turje regarding the 82nd British Columbia Youth Parliament. 10-0640 Stewart/Grant 6. STAFF REPORTS THAT the September 6, 2010 correspondence from Dora Turje, Registrar, Youth Parliament of BC Alumni Society regarding the 82nd British Columbia Youth Parliament be received. 6.1. CORPORATE SERVICES 6.1.1 Interim General Manager, Corporate Services' September 15, 2010 report regarding taxation consequences of the Catalyst (Elk Falls) Mill closure. 10-0641 Stewart/Grant THAT Interim General Manager, Corporate Services' September 15, 2010 report regarding taxation consequences of the Catalyst (Elk Falls) Mill closure be received. 6.2. FACILITIES AND SUPPLY MANAGEMENT 6.2.1 General Manager, Facilities and Supply Management's September 16, 2010 report regarding the Draft Wood First Policy. 10-0642 Stewart/Moglove THAT Council receive the General Manager of Facilities and Supply Management's September 16, 2010 report regarding a draft Wood First Policy. Page 5 of 10
10-0643 Stewart/Grant THAT Council adopt the Wood First Policy attached to the General Manager of Facilities and Supply Management's September 16, 2010 report, with the following proposed amendments: amend the wording in sub-section 1.1; delete the last paragraph in sub-section 1.2; delete the word "local" in sub-sections 1.4.4 and 1.6.3; and delete sub-section 1.6.2 in its entirety and renumber accordingly. 6.3. OPERATIONS 6.3.1 General Manager of Operations' September 14, 2010 report regarding the Community Works Fund Update. 10-0644 Moglove/Stewart THAT Council receive the report from the General Manager of Operations as an update on Community Works Fund project eligibility and further. 10-0645 Moglove/Grant THAT a full report regarding the Bio Diesel Trolley Bus be provided to Council at the November 16, 2010 Council meeting. 10-0646 Stewart/Grant THAT staff be instructed to work with the Strathcona Regional District staff to prepare a proposal for funding for the expansion of yard waste collection and a yard waste transfer station. Page 6 of 10
10-0647 Moglove/Stewart THAT the items on the table on page 46 of the agenda marked eligible for Community Works Funding be included in the 2011 Financial Plan deliberations save and except for item #16 - Wind Turbine. 10-0648 Stewart/Grant THAT motion #10-0647 be amended to include item #16 - Wind Turbine. Question was called on the motion as amended. 6.3.2 General Manager of Operations' September 13, 2010 report regarding the Task Force on Energy and Emissions. 10-0649 Stewart/Grant THAT Council endorse the Terms of Reference and establishment of the Task Force on Energy and Emissions, and further; THAT Council approve staff proceeding with issuing invitations to potential Task Force representatives, and; THAT Council appoint a Chair for the Task Force. 10-0650 Moglove/Grant THAT the Terms of Reference for the Task Force on Energy and Emissions be amended to include the appointment of a representative from North Island College. Question was called on the motion as amended. 10-0651 Moglove/Grant THAT Council appoint Councillor Adams as Chair for the Task Force on Energy and Emissions. Page 7 of 10
6.3.3 General Manager of Operations' September 14, 2010 report regarding the Sustainable Official Community Plan Update - Partners in Community. A. Zirnhelt provided an overview of the report and played a video that will be used to help promote the SOCP process containing some of the visions our community has. 10-0652 Mennie/Stewart THAT Council receive the report from the General Manager, Operations as an informational update on the Sustainable Official Community Plan. 6.4. PARKS, RECREATION & CULTURE 6.4.1 General Manager of Parks, Recreation and Culture, Parks Project Supervisor and Sustainability Managers' September 15, 2010 report regarding the proposed Simms Park Community Garden. A. Zirnhelt provided an overview of the report and played a video that will be used to help promote the SOCP process containing some of the community's visions. 10-0653 Moglove/Stewart THAT Council grant permission to the Laughing Willow Community Garden Leadership Team to construct and operate a Community Garden at Simms Park as per their proposal of September 14, 2010. 10-0654 Moglove/Stewart THAT the City, through the Parks Department, fund the ongoing operating costs for electricity and water for the proposed Simms Park community garden. 10-0655 Mennie/Grant THAT the issue of the City funding 50% of the start up costs for the proposed Simms Park Community Garden project to a maximum of $9,500 using Parks Parcel Tax funds be added to the 2011-2015 Financial Plan deliberations for discussion. Page 8 of 10
7. MAYOR/COUNCIL REPORTS 7.1 Mayor Cornfield and Councillors Grant and Moglove reported on the success of the BC Seniors' Games hosted by Campbell River and the Comox Valley and thanked the organizers, volunteers and staff. 8. COMMISSION/COMMITTEE REPORTS 8.1 Councillor Mennie reported he attended the Vancouver Island Regional Library Board meeting and he will have a full report for the October 5, 2010 Council meeting. 9. MINUTES 9.1 September 14, 2010 Regular Council Minutes. 10-0656 Stewart/Moglove THAT the September 14, 2010 Regular Council Minutes be adopted as amended by: replacing "re-opening has been moved up to the end of October" with "will be open for swim clubs and rehabilitation clients the end of October, and the re-opening to the public will be December 6, 2010", in the first bullet of item 8.2; and by adding the words "and suggestions" after the word "inquiries" in the second paragraph of item 11.2. 10. OTHER MINUTES 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. INFORMATION 14. ADDENDA ITEMS 14.1 Subdivision and Frontage Improvement Repeal Bylaw No. 3434, 2010. 10-0657 Moglove/Grant THAT Subdivision and Frontage Improvement Repeal Bylaw No. 3434, 2010 be adopted. Page 9 of 10
14.2 City of Campbell River Planning Procedures Amendment Bylaw No. 3435, 2010. 10-0658 Moglove/Stewart THAT City of Campbell River Planning Procedures Amendment Bylaw No. 3435, 2010 be adopted. 14.3 General Manager, Legislative and Protective Services and General Manager, Facilities and Supply Managements' September 15, 2010 report regarding Award Recommendation: RFP No. 639 - Fire Hall No. 1 and No. 2 mechanical ventilation upgrades. 10-0659 Moglove/Mennie 15. ADJOURNMENT 15.1 Adjournment THAT RFP No. 639 be awarded to Nelson Roofing and Sheet Metal Ltd. at a total cost of $116,348.07, including the municipal non-rebate portion of the HST, for the supply and installation of mechanical ventilation system upgrades to No. 1 and No. 2 Fire Halls. 10-0660 Stewart/Moglove THAT the meeting adjourn. The meeting adjourned at 10:12 p.m. Mayor C. Cornfield, CHAIR W. T. Halstead, CITY CLERK Page 10 of 10