Clerk-Recorder-Assessor- Registrar of Voters William F. Rousseau, Clerk-Recorder-Assessor Elizabeth Acosta, Chief Deputy Registrar of Voters Michelle Arellano, CAO Administrative Analyst
Clerk-Recorder-Assessor-ROV Budget Page 77, Binder Tab 8 2017-18 Budget is $19.7 million $3.8 million or 16.3% decrease from FY 2016-17 107.75 Permanent Positions No Change Supplemental changes include deletion of 1.0 Document Recorder II vacant over 12 months
General Fund vs Non General Fund Actuals History $25,000,000 Actual Budget $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 General Fund Other Expenditures General Fund Average
Allocated Position History 120 100 80 60 40 20 0 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Allocated FTE Average FTE
Significant Budget Changes Services & Supplies increasing by $527k Expenses related to 2017-2018 election cycle Property Characteristics project Project Closeout costs for Clerk-Recorder co-location Capital Expenditures decreasing by $4.4 million One-time funding of Vote By Mail Signature Verification & Sorter in FY 16-17 $260K One time funding of Clerk-Recorder co-location project in FY 16-17 $4.1 million Other Financing Uses increasing by $115k One-time operating transfers from the Assessor and Registrar of Voters to the Clerk division to finance 2.0 filled Legal Processor positions
FY 17-18 Expenditure Areas Recorder 2,688,703 14% Internal Transfers & Reimbursements 1,690,719 8% Administration 1,381,511 7% County Clerk 718,128 4% Registrar of Voters 3,678,027 19% Assessor 9,574,400 48%
FY 17-18 Revenue Sources Interest Earnings 100,246 1% Fines, Fees, and Charges for Services 4,800,181 24% Use of Fund Balance 178,565 1% Reimbursements 1,846,480 9% General Fund Contribution 12,806,016 65%
Department Overview
Administration Overview of Operations New Information Systems Manager Expand use of document management system for operational efficiencies and support of all divisions Installation of new customer service kiosk
Assessor Overview of Assessor Operations Integration of Tyler Eagle Recording system with Megabyte tax system Property Characteristics Project Megabyte Assessment Appeals Module
Recorder Overview of Operations Electronic Recording of Documents Provide public with access to more online services
County Clerk Overview of Operations Digitization of records Reduction of duplicate data entry Co-location with Recorder and Assessor Marriage Licenses and Ceremonies Updated long-standing state policy to allow for digitized signatures on marriage licenses New indoor and outdoor wedding areas
Registrar of Voters Voter Registration & Outreach New Vote by Mail Sorter installed 2016 Presidential Primary, General Elections; 2017 Special Elections (2) Voting System New and Upcoming Legislation
Department Accomplishments 2016 Presidential Primary and General Elections Highest valued property tax assessment roll Increased electronic recorded documents to 25% of total recorded documents Co-located Clerk and Recorder divisions
Department By the Numbers Registrar of Voters Clerk & Recorder 121,122 Documents Recorded 20,056 Vital Statistics Copies 4,419 Fictitious Name Filings 3,344 Marriage Licenses 1,088 Marriages Performed 270,763 ( 6.7%) Registered Voters 196,813 ( 15.7%) Assessor Permanent Vote by Mail 26,825 ( 37.2%) New Registrations 29,758 Title Transfers Reviewed 15,341 Prop 8 Reassessments 14,005 Permits Processed
FY 2017-18 Objectives Purchase or lease new voting system Increase percentage of electronic recorded documents Process improvements Classification Study Utilize and invest in available technology Office layout
Questions/Discussion