MAYOR Bert L. Cottle COUNCIL Vacant, Seat A Stuart R. Graham, Deputy Mayor, Seat C Gretchen O,Barr, Seat E Tim Burney, Seat B Vacant Seat D Jam es Harvey, Seat F WASILLA CITY COUNCIL MEETING AGENDA WASILLA CITY COUNCIL CHAMBERS Wasilla City Hall, 290 E. Heming A venue, Wasilla, AK 99654 907.3 73.9090 www.cityofwasilla.com REGULAR MEETING 6:00 PM JANUARY 9, 2017 I. CALL TO ORDER II. III. IV. ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA V. SPECIAL ORDERS OF THE DAY A. Mayoral Proclamation Recognizing Martin Luther King, Jr. Day VI. COMMISSION AND AGENCY REPORTS A. Planning Commission B. Parks and Recreation Commission C. Directors Reports D. Wasilla High School Report - Alice Lee VII. PUBLIC PARTICIPATION A. Public Hearings (3-Minutes Per Person)
B. Persons to be Heard (3-Minutes Per Person) VIII. CONSENT AGENDA A. Minutes of Preceding Meetings 1. Special Meeting Minutes: December 5, 2016. 2. Regular Meeting Minutes: December 12, 2016. B. Introduction of Ordinances: Recommended for Public Hearing on January 23, 2017. 1. Ordinance Serial No. 17-01: Accepting A $8,637,761, Five Year And Three-Month Contract From The Matanuska-Susitna Borough For E-911 And Dispatch Services And Amending The Fiscal Year (FY) 2017 Budget By Accepting $898,576 To The Wasilla Police Department ($325,576) And The Capital Improvement Fund, E911 Hardware Upgrade, Reverse 911 And CAD-CAD Interface Projects ($573,000); And Appropriating From The General Fund, Wasilla Police Department, Dispatch ($325,576) And The Capital Improvement Fund, E911 Hardware Upgrade ($225,000), Reverse 911 ($300,000) And CAD-CAD Interface ($48,000) To Carry Out The Terms Of The Contract For The Initial Term Of April 1, 2017 Through June 30, 2017 And Extending Through June 30, 2022. C. Resolutions 1. Resolution Serial No. 17-01: Amending The Fiscal Year (FY) 201 7 Budget By Transferring Funds Within An Accounting Fund In The Amount Of $5,200 To Cover Budget Deficits Within The Wasilla Police Department, General Investigations Division. D. Action Memorandums 1. AM No. 17-02: Confirmation of Mary Shampine And Michelle Hinds To The Parks And Recreation Commission; Noel Lowe And Charles Morris To The Airport Advisory Commission; Eric Bushnell And Simon Brown To The Planning Commission; And, The Levesque Law Group, LLC And The Alaska State Office Of Administrative Hearings As City of Wasilla Administrative Hearing Officers. Regular City Council Meeting Agenda Page 2 of 4
2. AM No. 17-03: Contract Amendment To Stantec In The Amount Of $36,613 For Wastewater Plant Office Building Design. 3. AM No. 17-04: Confirming The Goals And Initiatives For Fiscal Year 2018. IX. UNFINISHED BUSINESS X. NEW BUSINESS A. AM No. 17-01: Filling Vacant City Council Seats A and D; Interview of Applicants and Appointment. XI. COMMUNICATIONS A. Informational Memorandums 1. IM No. 17-01: A Recommendation From The Planning Commission That The City Council Take No Action To Adopt Minimum Size Standards For Single-Family Homes Within City Limits. B. Commission Minutes 1. Planning Commission Minutes: December 13, 2016. 2. Parks and Recreation Commission Minutes: December 14, 2016. 3. Centennial Celebration Committee Minutes: December 19, 2016. XII. AUDIENCE COMMENTS (3-Minutes Per Person) XIII. MAYOR, CLERK, ATTORNEY, AND COUNCIL COMMENTS XIV. EXECUTIVE SESSION A. Discussion of Applicants for Appointment to City Council Seats A and D (AM No. 17-01). (Subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion.) B. Meta-Rose Square Offer to Purchase (Matters, the immediate public knowledge of which would clearly have an adverse effect upon the Regular City Council Meeting Agenda January 9, 201 7 Page 3 of 4
finances of the City.) XV. ADJOURNMENT I Regular City Council Meeting Agenda Page 4of4
WASILLA CITY COUNCIL REGULAR MEETING MINUTES JANUARY 9, 2017 I. CALL TO ORDER The regular meeting of the Wasilla City Council was held on Monday,, in the Wasilla City Council Chambers, Wasilla Alaska. Mayor Bert L. Cottle called the meeting to order at 6 p.m. II. ROLL CALL Council Members present and establishing a quorum were: Glenda Ledford (incoming Council Member) Gretchen O'Barr James Harvey Mike Dryden (incoming Council Member) Stuart Graham (Deputy Mayor) (Participated telephonically) Tim Burney Staff in attendance were: Jamie Newman, City Clerk Sarah Whiteley, Deputy Clerk Gene Belden, Interim Police Chief Archie Giddings, Public Works Director Steven Murray, Event Production and Facility Supervisor Troy Tankersley, Finance Director Leslie Need, City Attorney III. PLEDGE OF ALLEGIANCE Council Member O'Barr led the Pledge of Allegiance. IV. APPROVAL OF AGENDA Mayor Cottle: Requested to remove Executive Session Item No. B. Meta-Rose Square Offer to Purchase from the agenda; and Inquired about additional changes. MOTION: Council Member Harvey moved to amend the agenda by moving Executive Session; Item No. A. Discussion of Applicants for Appointment to City Council Seats A and D, to New Business. Mayor Cottle requested the following item be added under Special Orders of the Day: B. Friends of the Wasilla Public Library- Presentation of Check Page 1of7
VOTE: Council Member Harvey moved to approve the agenda as amended. GENERAL CONSENT: The agenda was approved as amended without objection by unanimous consent. V. SPECIAL ORDERS OF THE DAY A. Mayoral Proclamation Recognizing Martin Luther King, Jr. Day Mayor Cottle read the proclamation recognizing Martin Luther King Jr. Day into the record. B. Friends of the Wasilla Public Library- Presentation of Check President Jeanne Troshynski: Presented the City with a check in the amount of $25,000 from the matching grant program with the Rasmuson Foundation; and Expressed gratitude to everyone for their support and donations. VI. COMMISSION AND AGENCY REPORTS A. Planning Commission Mr. Giddings provided a report. B. Parks and Recreation Commission Mr. Murray provided a report. C. Directors Reports No reports were requested of the Directors from the City Council. D. Wasilla High School Report - Alice Lee Miss Lee provided a report. VII. PUBLIC PARTICIPATION A. Public Hearings (3-Minutes Per Person) There were no public hearings. B. Persons to be Heard (3-Minutes Per Person) Page 2of7
Ms. Janice Downing, Alzheimer's Resource of Alaska, provided an overview of the Association and pro grams provided. Mr. Michael Fugere provided an update from Wasilla Area Seniors Inc. (W ASI). Mr. Eugene Carl Haberman spoke to concerns with public process. VIII. CONSENT AGENDA A. Minutes of Preceding Meetings 1. Special Meeting Minutes: December 5, 2016. 2. Regular Meeting Minutes: December 12, 2016. B. Introduction of Ordinances: Recommended for Public Hearing on January 23, 2017. 1. Ordinance Serial No. 17-01: Accepting A $8,637,761, Five Year And Three Month Contract From The Matanuska-Susitna Borough For E-911 And Dispatch Services And Amending The Fiscal Year (FY) 2017 Budget By Accepting $898,576 To The Wasilla Police Department ($325,576) And The Capital Improvement Fund, E911 Hardware Upgrade, Reverse 911 And CAD-CAD Interface Projects ($573,000); And Appropriating From The General Fund, Wasilla Police Department, Dispatch ($325,576) And The Capital Improvement Fund, E911 Hardware Upgrade ($225,000), Reverse 911 ($300,000) And CAD CAD Interface ($48,000) To Carry Out The Terms Of The Contract For The Initial Term Of April 1, 2017 Through June 30, 2017 And Extending Through June 30, 2022. C. Resolutions 1. Resolution Serial No. 17-01: Amending The Fiscal Year (FY) 2017 Budget By Transferring Funds Within An Accounting Fund In The Amount Of $5,200 To Cover Budget Deficits Within The Wasilla Police Department, General Investigations Division. D. Action Memorandums 1. AM No. 17-02: Confirmation of Mary Shampine And Michelle Hinds To The Parks And Recreation Commission; Noel Lowe And Charles Morris To The Airport Advisory Commission; Eric Bushnell And Simon Brown To The Planning Commission; And, The Levesque Law Group, LLC And The Alaska State Office Of Administrative Hearings As Administrative Hearing Officers. Page 3of7
2. AM No. 17-03: Contract Amendment To Stantec In The Amount Of$36,613 For Wastewater Plant Office Building Design. 3. AM No. 17-04: Confirming The Goals And Initiatives For Fiscal Year 2018. Ms. Newman read the consent agenda into the record. MOTION: VOTE: Council Member O'Barr moved to approve the consent agenda. The motion to approve the consent agenda passed. Yes: Burney, Graham, Harvey, O'Barr (4) No: None (0) Absent: None (0) IX. UNFINISHED BUSINESS There was no unfinished business. X. NEW BUSINESS A. AM No. 17-01: Filling Vacant City Council Seats A and D; Interview of Applicants and Appointment. MOTION: Council Member O'Barr moved to approve AM No. 17-01. Mayor Cottle: Read the process for conducting the interviews into the record; Announced to the applicants that the Council may enter into executive session to discuss the applicants after all interviews are concluded; and Asked the applicants if they wanted the discussion to take place in public. No applicant requested a public discussion. Those interviewed were (alphabetically): Mr. Christopher Anderson; Mr. Stephen (Mike) Dryden; Ms. Glenda Ledford; and Mr. E. Lee Mitchell. Mayor Cottle called a recess before the Council entered executive session. No objection was noted. The meeting recessed at 7:19 p.m. and reconveded at 7:30 p.m. XI. EXECUTIVE SESSION Page 4of7
A. Discussion of Applicants for Appointment to City Council Seats A and D (AM No. 17-01). (Subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion.) MOTION: Council Member Harvey moved to enter into executive session to discuss subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion, specifically for the discussion of applicants for City Council Seats A and D. Those present in the executive session will be the entire City Council, the City Clerk, and the City Attorney. GENERAL CONSENT: The motion was approved without objection by unanimous consent and the Council entered into executive session at 7:30 p.m. MOTION: Council Member Burney moved to exit exexuive session. GENERAL CONSENT: The motion was approved without objection by unanimous consent and the Council exited executive session at 7:47 p.m. MOTION: Council Member Burney moved to appoint Glenda Ledford to Council Seat A and Steven Mike Dryden to Council Seat D. [Clerk's Note: The motion to appointment Ms. Ledford and Mr. Dryden was deemed final on the main motion and allowed to stand. No objection was raised.] VOTE: The motion passed. Yes: Burney, Graham, Harvey, O'Barr ( 4) No: None (0) Absent: None (0) Ms. Newman administered an Oath of Office to newly appointed Council Members Ledford and Dryden. [Clerk's Note: Council Members Ledford and Dryden participated in the meeting from this point forward.] XII. COMMUNICATIONS A. Informational Memorandums 1. IM No. 17-01: A Recommendation From The Planning Commission That The City Council Take No Action To Adopt Minimum Size Standards For Single Family Homes Within City Limits. B. Commission Minutes Page 5of7
1. Planning Commission Minutes: December 13, 2016. 2. Parks and Recreation Commission Minutes: December 14, 2016. 3. Centennial Celebration Committee Minutes: December 19, 2016. The communication items were presented and no action was taken. XIII. AUDIENCE COMMENTS (3-Minutes Per Person) Mr. Eugene Carl Haberman spoke to concerns to public process. XIV. MAYOR, CLERK, ATTORNEY, AND COUNCIL COMMENTS Ms. Newman: Welcomed and congratulated new members; and Spoke to the upcoming meeting schedule. Ms. Need: Welcomed the new City Council Members; Spoke to upcoming Council Member training; Provided an update on the status of the appeal filed in Superior Court regarding Planning Commission Appeal Case No. 15-01; Voiced appreciation for the opportunity to work with staff and Council; and Wished everyone a Happy New Year. Council Member Burney welcomed the two new Council Members. Council Member O'Barr: Welcomed and congratulated the new Council Members; and Commented that she is pleased to have a full City Council. Council Member Harvey: Congratulate<;l~ the newly appointed Council Members; and Expressed gratitude to the other two applicants that applied for the seats. Council Member Graham: Congratulated and welcomed the new Council Members; Thanked all of the applicants for their interest in serving the City; and Stated that the meeting tonight went well. Council Member Ledford: Expressed gratitude for the vote of confidence; and Noted she looks forward to serving on the City Council. Page 6of7
Council Member Dryden thanked everyone for the opportunity to serve on the City Council. Mayor Cottle: Welcomed and congratulated the new Council Members; Spoke to the commission appointment process; Provided details on the Community Revenue Sharing Program; Reported on the recent Centennial Celebration events and thanked the volunteers and donors; Provided an update on the status of the E911 and Dispatch Services contract stating legislation would be up for public hearing January 23; Announced the following: o Mobile Mammography, January 18, 9 a.m., Wasilla City Hall; and o Fat Tire Bike Ride, February 11, 2017. Presented photos from Lego Day at the Wasilla Public Library; and Provided user statistics on the new library. XV. A-: EXECUTIVE SESSION Discussion of Applicants for Appointment to City Council Seats A and D (AM No. 17 01). (Subjects that tend to prejudice tlw repuffition and character ofany person, provided the person may re6jucst a public discussion.) [Clerk's Note: Executive Session, Discussion of Applicants for Appointment to City Council Seats A and D (AM No. 17-01) was addressed addressed after New Business.} &.- Meta Rose Square Offer to Purchase (Afatters, the immediate public knmvlcdge af vi;hich Vv'oukl ckarly have an ad) erse effect upon the finances a/the City.) [Clerk's Note: Meta-Rose Square Offer to Purchase was removed from Executive Session.} XVI. ADJOURNMENT With no further business at hand Mayor Cottle adj oumed the meeting at 8: 16 p.m. ATTEST: ~~~tyclerk Minutes approved: January 23, 2017 January 9, 201 7 Page 7of7