- CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 4:30 P.M. MINUTES OF SPECIAL MEETING 5:00 P.M. DECEMBER 14, 2004 CALL TO ORDER Mayor Kellar called to order the special meeting of the City Council at 4:32 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL - Pending Litigation Government Code Section 54956.9 (a) Case Name: City of Santa Clarita v. Bermite Recovery, LLC LA County Superior Court Case No. BC 278004 Case Name: Bankruptcy RFI Realty, Inc., et al., Debtors, United States Bankruptcy Court for the District of Arizona Case No. 2-04-bk-10486-CGC RECESS AND RECONVENE Mayor Kellar recessed the meeting to Closed Session at 4:34 p.m. and reconvened the meeting at 5:19 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Kellar adjourned the meeting at 5:20 p.m. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should complete a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Mayor Pro-Tern Smyth gave the invocation.
CALL TO ORDER Mayor Kellar called to order the regular meeting of the City Gouncil at 5:23 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Kellar invited Leader Michael Schneider and representatives of Pack 612, Den 1, from Valencia Valley Elementary School to present the colors and lead the flag salute. WELCOME Mayor Kellar welcomed District Attorney Steve Cooley to the meeting. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilrnember Ferry commented on Sheriffs Sergeant Anderson who would be starting the "Every 15 Minutes" program in January and on the "Stay Alive and Drive" program sponsored by Mountasia; reported on sports news with College of the Canyons, Valencia High, and Saugus High; acknowledged the efforts of Glenn Adamick and Newhall Land for the installation of the traffic light at the entrance to the Hart Baseball field; invited attendance at Canyon Theatre Guild's production of Miracle on 34th Street; acknowledged the assistance and dedication of Tina Haddad, Management Analyst; and reported on the status of the Whittaker Berrnite property, a recent meeting of the multi-jurisdictional task force and the status of the new bid received, and indicated that the City's position has not changed. Councilmember McLean commented on recent events and meetings attended including arrival of the Toy Train in Old Town Newhall; a presentation by Secretary of Education Rod Paige at the Vital Express Center; the Pride Committee awards and recognition dinner; the Redevelopment Committee meeting on the Newhall specific plan; the groundbreaking for the Golden Valley Ranch shopping center; and invited all to attend the Old Town Newhall Farmer's Market where Santa would be present for the next 2 Thursdays. Councilmember W este commented on the recent Sanitation District meeting; a meeting with staff on the proposed amendments to the Unified Development Code; the welcome reception for Carrie Rogers; the welcome event for Karen Schmidt at College of the Canyons; and wished all Happy Holidays. Mayor Kellar thanked Don and Cheri Fleming for hosting the welcome reception for Carrie Rogers; and congratulated Frank Roberts, Mayor of Lancaster, on his reappointment to the North Los Angeles County Transportation Coalition. AW ARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Kellar recognized Dan and Lisa Boaz, owners of Vital Express, and Joan MacGregor and Bruce Forline, representing the Board of Trustees of the SCV Community College District, for their efforts toward the Vital Express Performing Arts Center at College of the Canyons. PRESENTATIONS TO THE CITY There were none. 2
- PUBLIC PARTICIPATION Addressing the Council at this time was Allan Cameron regarding recent news coverage about the homeless shelter and the relationship between the City of Santa Clarita and the City of Los Angeles. COUNCIL AND STAFF COMMENTS Mayor Kellar commented on the recent news coverage regarding the homeless shelter, explained the City's intent, efforts and accomplishments with this issue and acknowledged the cooperation of County Supervisor Antonovich in the opening of a temporary shelter on County-owned land in January through March. Ken Pulskamp, City Manager, commented on the recent death of Austin Williamson due to a traffic collision at the intersection of McBean Parkway and Arroyo Park Drive, noted that improvements had been made to the intersection over the years prior to the collision and advised that staff will be conducting an analysis to see if anything else can be done to improve safety at this location. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain further information that may be added. APPROVAL OF AGENDA Motion by Smyth, second by Weste, to approve the agenda. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Weste, second by Smyth, to approve the minutes of the November 23, 2004 special and regular City Council meetings. Hearing no objections, it was so ordered. ITEMl READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council talcing action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. - ITEM2 CITY COUNCIL 2004 GOALS PRESENTATION On January 30, 2004, the Mayor and members of the City Council, along with the City Manager, met for a goal setting session. The session identified several goals for 2004. Receive summary update of the 2004 Goals. 3
ITEM3 2004-05 MIDYEAR BUDGET ADJUSTMENT AND RESOLUTION FOR EMPLOYEE COMPENSATION Each year at this time, City staff takes the opportunity to review the City's adopted budget to determine if any financial adjustments are necessary. As with every year, expenditure, revenue, and capital project budgets are reviewed for items that will assist City Departments in managing their operations to the end of the fiscal year. Adjust 2004-05 budgeted expenditures, revenues, and capital projects in the amount specified; authorize budget transfers as specified; adopt Resolution No. 04-138 amending the Position Classification Plan; and adopt the City of Santa Clarita's 2004-05 Revised Investment Policy. ITEM4 APPROVAL OF EXPENDITURES FOR PROFESSIONAL BUILDING AND SAFETY SERVICES Approval of expenditures for contractual plan review, building inspection, and industrial waste inspection services. Approve the additional expenditures for contractual plan review, building inspection, and industrial waste inspection services as follows: Professional plan review services by Esgil Corporation in the amount of $250,000 from Account No. 4210-8110; professional building inspection services by JAS Pacific, Inc. in the amount of $325,000 from Account No. 4210-8001; and contract industrial waste inspection services by Los Angeles County Public Works in the amount of$96,000 from Account No. 4210-8001. ITEMS 2004-05 ANNUAL OVERLAY AND SLURRY SEAL PROGRAMS, PROJECT NOS. M0039 AND M0044 - AW ARD DESIGN CONTRACT The Annual Overlay and Slurry Seal Programs will resurface various streets throughout the City to provide a smoother ride for traffic, enhance the appearance of the area, and extend the economic life of the roadway. Award the contract to MNS Engineers, Inc. for engineering design services for 2004-05 Annual Overlay and Slurry Seal Programs, Project Nos. M0039 and M0044, in the amount of $98,530.00, and authorize a 15 percent contingency in the amount of $14,780.00; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM6 PARCEL MAP NO. 60122 (GATE KING LARGE LOT MAP) - APPROVAL OF PARCEL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Approval of Parcel Map No. 60122 (Gate King Large Lot Map) consisting of approximately 478.2 acres, located south of San Fernando Road and west of Sierra Highway, and owned by Gate King Properties LLC, a California Limited Liability Company. Approve Parcel Map No. 60122 (Gate King Large Lot Map); accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate; instruct the City Clerk to endorse the Certificate; and instruct the City Engineer to endorse the City Engineer's Statement. 4
- ITEM7 TRACT MAP NO. 42670-09 (CENTRE POINTE BUSINESS PARK) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Tract Map No. 42670-09 is the ninth phase of Tentative Tract Map No. 42670, which was granted approval by the Los Angeles County Board of Supervisors on August 16, 1983. This phase, consisting of approximately 23.66 acres, is located north of Centre Pointe Parkway, between Golden Valley Road and the aqueduct, and is owned by Spirit Properties, Ltd., a California Corporation. Approve Tract Map No. 42670-09 (Centre Pointe Business Park); accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate; instruct the City Clerk to endorse the Certificate; and instruct the City Engineer to endorse the City Engineer's Statement. ITEMS PROPOSED 18727 SOLEDAD CANYON CAR WASH; RESOLUTION DENYING THE APPEAL AND APPROVING THE PROJECT (MASTER CASE 03-409, CONDITIONAL USE PERMIT 03-021) At the November 23, 2004 Council Meeting, Council directed staff to return on December 14, 2004 with a consent calendar item consisting of a resolution approving proposed Master Case 03-409 and affirming the Planning Commission's approval of the project. Adopt Resolution No. 04-139 approving Master Case 03-409 and affirm the decision of the Planning Commission regarding the proposed car wash at 18727 Soledad Canyon Road. ITEM9 AWARD OF JANITORIAL CONTRACT FOR THE SANTA CLARITA SPORTS COMPLEX Recommendation to award the janitorial contract for the Santa Clarita Sports Complex to Grace Building Maintenance Company. Award the janitorial contract to Grace Building Maintenance Company for the Santa Clarita Sports Complex buildings in the amount of $92,880.00, and authorize a contingency of 10% of the award or $9,288.00; authorize the City Manager or designee to execute all contract documents, including the authority to approve three additional one-year extensions, subject to City Attorney approval. - ITEMlO VETERANS HISTORICAL PLAZA - PROJECT NUMBER: P2001 AUTHORIZATION TO AW ARD CONSTRUCTION CONTRACT Bids for the Veterans Historical Plaza project were publicly opened on November 17, 2004. After staff review of the bids, Thomsen Landscape was found to be the lowest responsible bidder. Award construction contract to Thomsen Landscape in the amount of $692,158.90 and authorize a 10% contingency in the amount of$69,216; reject bid from Valley Crest Landscape Development as being non-responsive; authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval; authorize a budget transfer as described; authorize appropriation of funds as specified. 5
ITEM 11 CHECK REGISTER NOS. 46, 47 AND 48 Approval of the Check Registers. Adopt Resolution No. 04-140 to approve and ratify for payment the demands presented in Check Registers 46, 47 and 48. Motion by Smyth, second by Weste, to approve the Consent Calendar. On roll call vote: Ayes: Ferry, McLean, Smyth, Weste, Kellar Noes: None Absent: None Motion carried. RECESS AND RECONVENE Mayor Kellar called a recess at 6:08 p.m. and reconvened the meeting at 6:22 p.m. CITY COUNCIL RE-ORGANIZATION REMARKS BY OUTGOING MAYOR Mayor Kellar commented on his year as Mayor of the City. OUTGOING MAYOR MAKES PRESENTATION TO COUNCILMEMBERS Mayor Kellar presented tokens of his appreciation to each Councilmember. PRESENTATION TO OUTGOING MAYOR ON BEHALF OF COUNCIL/STAFF Ken Pulskamp, City Manager, commented on the goals accomplished during Mayor Kellar's term and presented to Mayor Kellar a gavel plaque and framed picture of the Southern Hotel formerly at the corner of San Fernando Road and Market Street in 1878. COUNCIL COMMENTS Councilmembers expressed their appreciation to Mayor Kellar for his leadership and dedication during this past year. PRESENTATION TO OUTGOING MAYOR ON BEHALF OF NON-CITY OFFICIALS The following members of the community made presentations: Representing the Board of Trustees of the Santa Clarita Community College District, Joan MacGregor and Bruce Fortine Representing Congressman "Buck" McKeon, Linda Lambourne; Representing State Senator George Runner, Patty Kelly; Representing State Assemblyman Keith Richman, Fred Trueblood; Representing County Supervisor Mike Antonovich, Millie Jones; and Representing the Santa Clarita Valley Chamber of Commerce, Duane Harte. OUTGOING MAYOR TURNS GAVEL OVER TO CITY CLERK Mayor Kellar gave the gavel to Sharon Dawson, City Clerk. 6
CITY CLERK OPENS NOMINATIONS FOR MAYOR FOR 2005 Sharon Dawson, City Clerk, opened nominations for the office of Mayor. Motion by Weste, second by Ferry, to nominate Cameron Smyth as Mayor. Hearing no further nominations, the nomination period was closed. On voice vote, motion carried by unanimous vote. CITY CLERK SWEARS IN NEW MAYOR Sharon Dawson, City Clerk, administered the oath of office to Mayor Cameron Smyth. CITY CLERK TURNS GAVEL OVER TO NEW MAYOR Sharon Dawson, City Clerk, presented the gavel to Mayor Smyth. NEW MAYOR GIVES ACCEPTANCE SPEECH Mayor Smyth thanked his many supporters and outlined his projects and issues that he hopes to address during the next year. - NEW MAYOR OPENS NOMINATIONS FOR MAYOR PRO-TEM Mayor Smyth opened nominations for Mayor Pro-Tern. Motion by Kellar, second by McLean, to nominate Laurene Weste as Mayor Pro Tem. Hearing no further nominations, the nomination period was closed. On voice vote, motion carried by unanimous vote. COUNCIL COMMENTS There were none at this time. ADJOURNMENT Mayor Smyth adjourned the meeting at 7:24 p.m. in memory of Bernice M. Mayzie Kalland and Blossom Gratz. RECEPTION FUTURE MEETINGS Due to the Christmas holiday, no City Council meeting will be held on Tuesday, December 28, 2004. A Joint City Council/Planning Commission Study Session will be held Tuesday, January 4, 2005 at 5:30 p.m. in the Century Room,!st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. 7
The next regular meeting of the City Council will be held Tuesday, January 11, 2005 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: 04Dc.~l4note~.doc 8