Mahoning County Board of Developmental Disabilities Board Packet for June 19, 2017 Board Meeting

Mahoning County Board of Developmental Disabilities Board Packet for June 19, 2017 Board Meeting

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DATE: June 19, 2017 MAHONING COUNTY BOARD OF DEVELOPMENTAL DISABILITIES BOARD MEETING TIME: PLACE: 6:00 p.m. Meshel MASCO Agenda CALL TO ORDER: President PLEDGE OF ALLEGIANCE I. ROLL CALL Mr. Gary G. O Nesti Mrs. Marilee Meloy Mrs. Jodi Kale Mr. Peter Noll Mr. Jack Gruber Mr. Joseph Pecchia Mr. Charles Holden PRESENT ABSENT II. APPROVAL OF MINUTES Adopt a motion to approve the minutes of the May 15, 2017 Board Meeting with any additions or deletions.

III. APPROVAL OF AGENDA Adopt a motion to approve the agenda with any additions or deletions. IV. FINANCIAL BUSINESS BEFORE THE BOARD Adopt a motion to acknowledge the payment of bills for the month of May 2017. 2

Monthly Reconciliation: MONTHLY RECONCILIATION: V. ETHICS COUNCIL REPORT Adopt a motion to approve the Ethics Council Report as presented by Chairperson,. VI. ROUTINE BUSINESS BEFORE THE BOARD 1. Adopt a motion to acknowledge the May 2017 Personnel Report of Superintendent Whitacre. 3

VII. CORRESPONDENCE BEFORE THE BOARD NONE VIII. REPORT OF THE SUPERINTENDENT Special Recognition Meshel MASCO Randy Smith Bev MASCO Amber Crago Centre @ Javit Charlotte Vernello Human Resources Report Staff Recognition-May Dotsy Arquilla 15 years Phillip Campbell 15 years Nancy Chizmar 10 years Frank Lisi 10 years Ashley Barnett 5 years Welcome New Staff Shane Kuberry, SSA effective 5/23/17 Vince Cocucci, Custodian effective 5/30/17 Administrative Report State Budget Transition process Always There Week of Service Board Finance Committee Report Board Programs, Service Initiatives & Personnel Committee Report Mr. Pecchia 4

Board Capital Facilities and Grounds Committee IX. PUBLIC COMMENTS X. OLD BUSINESS BEFORE THE BOARD NONE XI. NEW BUSINESS BEFORE THE BOARD 1. Adopt a motion to enter into an agreement for substitute adult services personnel between MCBDD and MASCO, Inc. Amount not to exceed $250,000. This contract was previously reviewed by the Ethics Committee. 2. Adopt a motion to approve the participation in the SFY 18 Early Intervention Service Coordination grant awarded by the Ohio Department of Developmental Disabilities in the amount of $214,360 to provide service coordination and evaluation and assessment for infants and toddlers from birth to age 3. 5

3. Adopt a motion to authorize a budget amendment to increase appropriations in the following accounts to allow for the expenditure of money related to the operation of facilities and developmental disabilities programs and services: 3200950-600601-95001 $1,800 Building Improvements 3200950-600612-95001 $11,400 Data Equipment 3200950-600614-95001 $43,780 Furniture and Fixtures 3200950-600602-95001 $13,000 HVAC 74507480-600910 $190,000 Reimbursement Expense 74507370-600508 $516,775 Contractual Services 74507170-600541 $25,000 Insurance Liability Casualty 74507570-600541 $25,000 Insurance Liability Casualty 74507480-600612 $8,500 Data Equipment 74507470-600613 $36,000 Software 74507480-600613 $3,000 Software 4. Motion to adopt resolution 2017-005 in accordance with ORC 307.12 as if fully written herein, authorizing the Superintendent to dispose/salvage the personal property which is unfit for the use for which it was acquired, and has no current value other than salvage. 6

5. Adopt Resolution 2017-006, as if fully written herein, approval of current Board employees to perform services provided under Section 5126.11 (family Support Services Program) or Sections 5126.40 through 5126.46 (Supported Living) through outside employment with an individual, agency, or other entity that has a direct services contract with the Board, as recommended by the Ethics Council per approved Ethics Council Resolution EC2017-001. 6. Adopt a motion to authorize the Superintendent to enter into a Master Agreement for Housing Acquisition, Development, and Management Services with Gateways to Better Living for the period of August 1, 2017 through July 31, 2020. This contract was previously reviewed by the Ethics Committee. 7

7. Adopt a motion to enter into a contract with idata Consulting Services Inc., (dba idata Technology) to purchase idata ISP Development software, amount of contract not to exceed $36,000. 1. Adopt a motion to move to executive session in accordance with ORC 121.22 to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee. Time: p.m. 8

2. Adopt a motion to reconvene the Board meeting from executive session. Time: p.m. XII. ADJOURNMENT Adopt a motion to adjourn the meeting. Time: p.m. The next Board Meeting will be August 21, 2017 at The Centre at Javit at 6:00 p.m. 9

DATE: May 15, 2017 MAHONING COUNTY BOARD OF DEVELOPMENTAL DISABILITIES BOARD MEETING TIME: PLACE: 6:00 p.m. Bev MASCO Minutes The Board President, Mr. Gary G. O Nesti is unable to attend the meeting today, 5/15/17. CALL TO ORDER: Recording Secretary PLEDGE OF ALLEGIANCE Adopt a motion to appoint Mr. Peter Noll as the President Pro Temp. for the purpose of being the Chairperson of the May 15, 2017 Board meeting only. A request for clarification of the need for this motion was made by. Superintendent Whitacre explained that in doing research it was found that this is the most appropriate was to transfer power to the V. President in the absence of the President. Aye Aye Aye The Secretary declares the motion Approved

I. ROLL CALL Mr. Gary G. O Nesti Mrs. Marilee Meloy Mrs. Jodi Kale Mr. Peter Noll Mr. Jack Gruber Mr. Joseph Pecchia Mr. Charles Holden PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT ABSENT ABSENT II. APPROVAL OF MINUTES Adopt a motion to approve the minutes of the April 17, 2017 Board Meeting with any additions or deletions. None Aye Aye Aye III. APPROVAL OF AGENDA Adopt a motion to approve the agenda with any additions or deletions. 2

Item number 6 under New Business before the Board is being struck from the agenda. Aye Aye Aye IV. FINANCIAL BUSINESS BEFORE THE BOARD Adopt a motion to acknowledge the payment of bills for the month of April 2017. None Aye Aye Aye Monthly Reconciliation: Mr. Kern, Business Manager reported that the activity accounts have been reconciled and sent to the County Auditor for review. M V. ETHICS COUNCIL REPORT Adopt a motion to approve the Ethics Council Report as presented by Chairperson,. 3

Report: reported that the Ethics Council met tonight prior to the Board meeting and reviewed several contracts on the Board agenda and are recommending full Board approval of those contracts. None Aye Aye Aye VI. ROUTINE BUSINESS BEFORE THE BOARD 1. Adopt a motion to acknowledge the April 2017 Personnel Report of Superintendent Whitacre. None Aye Aye Aye VII. CORRESPONDENCE BEFORE THE BOARD 4

NONE VIII. REPORT OF THE SUPERINTENDENT Special Recognition Meshel MASCO John Jonny West Bev MASCO The production teams and Workshop Specialists Centre @ Javit Jason Guy LKS 2017 Graduates -- Chelsea Maise, Alex Hunt, Alex Penn, India Sheely, Andrew Mook, Kyrie Sparks Human Resources Report Staff Recognition- April Jane Applegarth 20 years Mark Schneider 20 years Welcome New Staff Natalie Miller, SSA eff. 4/5/17 Janaire Croom, Secretary eff 4/3/17 Administrative Report State Budget In April the House stripped out all new monies from the budget, initially it appeared DD would see an increase of $122 million that would go towards wage increases and staffing increases, when the budget went before the House Finance Committee they reinstated approximately $46 million back into the budget; currently Senators are requesting Director Martin to lay out what he feels is really needed for DD. The Budget should be finalized prior to June 30 as the State fiscal year begins July 1. Facility Transfers this is for clients being transferred from Bev and Meshel to the Centre at Javit and from Bev Rd. to Meshel. This is to insure that buildings are operating at functional efficiency. Social Media Communications we have increased our activity via multiple Social Media outlets, our YSU Intern Bruno Serrano has created a Twitter and Instagram account for the Board and has posted some great content to our Facebook page. Transition Committee Bill would like to thank and recognize the individuals who have worked very hard in the past many months to reach some tough decisions regarding the transition of the Board out of direct services. Board Finance Committee Report reported that a meeting was held 5/15 and discussed several items including: the fund balance report, review of the MASCO substitute agreement (which will be tabled until the June meeting) and the MASCO Administration and Production services agreement 5

which they are recommending for Board approval and a vote tonight. Board Programs, Service Initiatives & Personnel Committee Report Mr. Pecchia reported that the committee did meet this evening and is in full agreement with the revision of Policy 5050 and the creation, posting and filling of the Developmental Specialist position in the Early Intervention department. These are items 5 and 9 respectively, on tonight s agenda under New Business. Board Capital Facilities and Grounds Committee reported that the committee met on 4/27 and discussed the long range facility planning with the transition process. The committee concludes that it would be in the best interest of the Board to have operations consolidated at a singular campus type setting, whether this be through new construction or renovation of existing facilities; at this time is not decided. IX. PUBLIC COMMENTS None X. OLD BUSINESS BEFORE THE BOARD NONE XI. NEW BUSINESS BEFORE THE BOARD 1. Adopt a motion to approve the 9 month and 12 month calendars for the 2017-2018 program year. None Aye Aye Aye 6

2. Adopt a motion to enter into a contract with Easter Seals of Mahoning, Trumbull, and Columbiana Counties for Speech Therapy services at the 2017 LKS Summer Enrichment Program. This contract is not to exceed $10,000. This contract was previously reviewed by the Ethics Committee. Superintendent Whitacre explained that these contracts (Summer Enrichment speech, OT and PT) have been executed for the past several years to provide benefits to the children who participate in the LKS program. Aye Aye Aye 3. Adopt a motion to enter into a contract with Easter Seals of Mahoning, Trumbull, and Columbiana Counties for Occupational Therapy services at the 2017 LKS Summer Enrichment Program. This contract is not to exceed $8,000. This contract was previously reviewed by the Ethics Committee. None Aye Aye Aye 4. Adopt a motion to enter into a contract with Easter Seals of Mahoning, Trumbull, and Columbiana Counties for Physical Therapy services at the 2017 LKS Summer Enrichment Program. This contract is not to exceed $9,000. This 7

contract was previously reviewed by the Ethics Committee. None Aye Aye Aye 5. Adopt a motion to accept the revision of Policy 5050: Annual Planning, as reviewed and recommended by the Programs, Service Initiatives and Personnel Committee. The update to Policy 5050 for the Annual Planning is intended to bring the Board into compliance with Ohio Revised Code. Aye Aye Aye 6. Adopt a motion to enter into an agreement for substitute adult services personnel between MCBDD and MASCO, Inc. Amount not to exceed $250,000. This contract was previously reviewed by the Ethics Committee. 8

7. Adopt a motion to enter into an agreement for Administration and Production services between the MCBDD and MASCO, Inc. Amount not to exceed $266,725. This contract was previously reviewed by the Ethics Committee. This contract is part of the transition process, as MASCO is becoming a provider they will need to begin to hire staff to be able to take over the operations. This contract will allow the Board to purchase services from MASCO until the transition process is complete. The timeframe of this contract is retroactive to September 1, 2016 and will run through December 31, 2017. Aye Aye Aye 8. Adopt resolution 2017-004 as if fully written herein, authorizing the Mahoning County Board of Developmental Disabilities to set the effective date upon which adult day services at the Meshel facility will be fully transferred to MASCO, Inc. effective September 1, 2018. Superintendent Whitacre explained this motion stems back to the CMS mandate that all County Boards of DD relieve themselves of the running of adult day services due to a conflict of interest with the provision of case management. The state of Ohio mandated that County Boards completely relieve themselves of these services no later than 2024 but along that time must set and meet appropriate benchmarks. Through the guidance of the Transition Committee the Board has reached this first transition date for the Meshel facility. 9

added a perspective with regards to the historical views with CMS and the conflict of interest issues. He went on to state that the Board has a great deal of confidence in the job that MASCO will do in taking over the provider operations at the facilities. Superintendent Whitacre also emphasized the continued importance of the Board to have the support of the community in passing levies as those dollars will still be needed to provide services to the approximately 900 individuals on waivers in Mahoning County as the Board is still obligated to pay the match dollars. Mr.Gruber also reiterated the Boards continued role in waiver match and insuring that the people in Mahoning County have access to quality services and programs. Aye Aye Aye 9. Adopt a motion to create, post and fill one Developmental Specialist position in the Early Intervention Department; salary range $17.05-$33.84 per hour. Due to increased caseloads, there is a need to add an additional Developmental Specialist. This addition will bring case-loads to a manageable level. Mahoning County has been asked to participate as part of a 5 year program called Project TREES. Aye Aye Aye 10

1. Adopt a motion to move to executive session in accordance with ORC 121.22 To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee. ***There could potentially be action following Executive session. Aye Aye Aye Time: 6:58 p.m. 2. Adopt a motion to reconvene the Board meeting from executive session. Aye Aye Aye Time: 7:29 p.m. 3. Adopt a motion to approve the attached Resolution approving the Employment Contract with William Whitacre as Superintendent pursuant to Ohio Revised Code Section 5126.0219 for a term of three (3) years commencing September 1, 2017 through August 31, 2020. None 11

Aye Aye Aye XII. ADJOURNMENT Adopt a motion to adjourn the meeting. Aye Aye Aye Time: 7:31 p.m. The next Board Meeting will be June 19, 2017 at Meshel MASCO at 6:00 p.m. 12