North Babylon UFSD School Board Agenda November 19, 2015 Middle School Auditorium Type of Meeting Regular Business Meeting Of The Board Of Education Board of Education Attendees: Ms. Meyerson, Mr. Levanti, Mrs. Ferguson, Mr. Lucchetti, Mrs. McNamee, Mrs. Rowland & Mr. Scheid Central Office Administration Mr. Glen A. Eschbach, Superintendent of Schools Mr. Salvatore Carambia, Deputy Superintendent Dr. Judith Marino, Assistant Superintendent for Personnel and Educational Operations Dr. Mariana Ristea, Assistant Superintendent for Curriculum and Instruction Mr. Gary Steffanetta, Esq. Mr. Anthony Fasano, Esq. Minutes Kept By: Mrs. Erin Aristy, District Clerk 1
North Babylon UFSD School Board Agenda November 19, 2015 Middle School Auditorium Call To Order Executive Session- 7:00 PM Tab 1 It is anticipated that upon a majority vote of the total membership of the Board, a motion to meet in Executive Session to discuss specific collective bargaining and/ or personnel issues in accordance with Open Meeting Law will be considered. Following the Executive Session the Board will reconvene in the Middle School Auditorium at approximately 8:00 PM. Pledge of Allegiance Roll Call District Clerk Approval of Minutes of the Board of Education Tab 2 Minutes Submitted: Planning Session- October & Regular Business Meeting October 22, 2015 Superintendent's Report Mr. Eschbach ALS Ride for Life Recognition 2
Public Participation This section gives the Board of Education the opportunity to recognize residents who wish to raise a question or make a brief statement on agenda items only. The time available will be limited to five (5) minutes for each comment or question. Policy In accordance with Board Policy Formulation, Adoption and Amendment of Policies, a majority vote of the entire Board at two successive regular meetings is required to adopt, change or repeal a policy: None At This Time Personnel Tabs 4&5 Resignations, Terminations & Leaves of Absence: The Superintendent of Schools recommends the Board of Education approve the resignations, terminations, leaves of absence, and/or position abolitions in accordance with applicable provision of Education Law and Civil Service Law, as cited in Schedules I and IA. Appointments, Tenure & Salary Changes: The Superintendent of Schools recommends the Board of Education approve the employment appointments, tenure appointments, and salary changes, in accordance with applicable provision of Education Law and Civil Service Law, as cited in Schedules II and IIA. Omnibus Motion Items Letters A-S Financial Matters Tab 6 A. Recommend the Board accept the Revenue Reports for period ending September 30, 2015 for funds A, C & F. B. Recommend the Board accept the Appropriation Status Report for period ending September 30, 2015 for funds A, C & F. C. Recommend the Board accept the Trial Balances for period ending September 30, 2015 for funds A, C, F, H5, SA, TA & TE. D. Recommend the Board accept the Register of Bills as follows: General Fund $3,342,813.46 Cafeteria $ 75,320.70 Special Aid $ 115,908.04 E. Recommend the Board accept the Treasurer s Report for period ending September, 2015. F. Recommend the Board accept the Budget Transfers over $5,000. G. Recommend the Board accept the Student Activity Report for the month ending October 31, 2015. H. Recommend the Board accept the Scholarship Donations for the month ending October 31, 2015. I. CSE and CPSE Placement Actions: Tab 7 1. Recommend the Board accept the CSE Placement Actions for the following date(s): November 5, 2015 J. Obsolete Equipment: Tab 8 WHEREAS, equipment is not working or compatible with our current network and books are outdated, now be it resolved the following equipment/ books be declared as surplus and that such equipment/ books be discarded in the most appropriate manner : 1. Textbooks located in the Science Department: Chemistry The Study of Matter, ISBN# 0-88320-700-1 2. Floor Scrubber located at Robert Moses Middle School Tag# 20130635 3. The following items located at Parliament Place: NEO by Alphasmart (31 devises), Grade 5 McGraw Hill Reading Series and a Library Scanner tag# 119922. 4. The following items located in the Technology Office: Dell Computer tag# 20100946, HP Computers Tag # s 201030587, 20110072 and 20110194. 3
5. The following items located in Buildings and Grounds: Computer tag# 007139, Monitor tag# 007138 Ice Maker 4150 tag# 101547, Ice bin tag# 20100945, File Cabinets tag# s 07880, 09136, 00465 & 03094 and Gray Desk tag# 4692 K. Building Use Requests: Tab 9 Recommend the Board approve the following Building Use Request(s): 1. Patriot Soccer Club requests the use of the Middle School Gyms for an Indoor Soccer Tournament January 8, 2016 through January 10, 2016 as further described in the attached request form. 2. The American Cancer Society requests the use of the High School Track, West Gym, Filed areas, Football Field, Outdoor Bathroom and 1 Secure Room for the Relay for Life Fundraiser beginning June 11- June 12, 2016 as further described in the attached request form. 3. Debbie Brajevich, Head Varsity Girls Basketball Coach requests the use of the Middle School Gyms for a Fundraiser Tournament on June 25 th and June 26, 2016 as further described in the attached request form. L. Contracts/ Service Agreements: Tab 10 Recommend the Board approve the following contracts/ agreements between the North Babylon UFSD for the 2015-16 school year and: 1. South Huntington UFSD 2. Zycron Industries 3. Elwood School District 4. IDEA Flow Through Funds Contracts: Achieve Beyond, Brookville Center, Harmony Heights School, United Cerebral palsy of Suffolk and Variety Child Learning Center M. Field Trips Tab 11 Recommend the Board approve the following field trips: 1. The Girls Varsity Track Team requests permission to travel to Yale University for a Track Invitational January 15 th - January 16, 2016. 2. The Varsity Wrestling Team requests to travel to Shenendehowa High School in Clifton, NY for a wrestling Tournament January 22 nd January 23, 2016. 3. The Boys Varsity Track Team requests permission to attend the Rhody Indoor Track Classic January 8 th January 9, 2016 in Kingston, RI. N. Memorandum of Agreement with Teamsters Local 237 Tab 12 Recommend the Board approve the Memorandum of Agreement with the Local 237 International Brotherhood of Teamsters effective July 1, 2011 through June 30, 2017 as further discussed in Executive Session, and hereby authorizes the Superintendent to execute said agreement on behalf of the Board of Education effective November 20, 2015. O. UNEMPLOYMENT INSURANCE PAYMENT RESERVE FUND WHEREAS, the Board of Education of the North Babylon Union Free School District has elected to become liable for payments in lieu of contributions required of employers liable for contributions under Article 18 of the Labor Law; and WHEREAS, the District s external auditor has recommended that the Board of Education establish an Unemployment Insurance Payment Reserve Fund; BE IT RESOLVED, by the Board of Education, pursuant to Section 6-m of the General Municipal Law, as follows: 1.The Board recognizes that this reserve was established as a Reserve Fund to be known as the Unemployment Insurance Reserve, and authorizes the funding of the Unemployment Insurance Reserve for an amount not to exceed $824,000; a. such amounts as may be provided therefore by budgetary appropriations; b. amounts from any other fund authorized by the General Municipal Law, by resolution subject to permissive referendum; and c. such other funds as may be legally appropriated; 3. An expenditure shall be made from this fund only as required by law to pay into the unemployment insurance fund an amount equivalent to the amount of benefits paid to claimants and charged to the account of the District in accordance with Section 4
581(1)(e) of the Labor Law. 5. If at the end of any fiscal year the moneys in this Reserve Fund shall exceed the amounts required to be paid pursuant to Section 6-m(4) of the General Municipal Law, plus any additional amount required to pay all pending claims, the Board of Education may, within sixty (60) days of the close of such fiscal year, elect to: a. transfer said excess, or any part thereof, to any fund authorized by Article 2 of the General Municipal Law or Section 3651 of the Education Law; and/or b. apply said excess, or any part thereof to the budget appropriation of the next succeeding fiscal year. P. WORKERS COMPENSATION RESERVE FUND pay for Workers Compensation and benefits, related medical/hospital expenses, and self-insurance administrative costs as authorized by Article 2 of the Workers Compensation Law; WHEREAS, the Board of Education qualifies as a self-insurer under Section 50(4) of the Workers Compensation Law; BE IT RESOLVED, by the Board of Education, pursuant to 6-j of the General Municipal Law, as follows: 1. The Board recognizes that this reserve was established as a Reserve Fund to be known as the Workers Compensation Reserve Fund, and authorizes the funding of the Workers Compensation Reserve for an amount not to exceed $3,900,000; a. such amounts as may be provided therefore by budgetary appropriations; and b. such other funds as may be legally appropriated; 3. An expenditure shall be made from this fund only pursuant to GML 6-j (4). 5. If at the end of any fiscal year the moneys in this Reserve Fund shall exceed the amounts required to be paid pursuant to Section 6-j of the General Municipal Law, plus any additional amount required to pay all pending claims, the Board of Education may, within sixty (60) days of the close of such fiscal year, elect to: a. transfer said excess, or any part thereof, to any fund authorized by Article 2 of the General Municipal Law or Section 3651 of the Education Law; and/or b. apply said excess, or any part thereof to the budget appropriation of the next succeeding fiscal year. Q. RETIREMENT CONTRIBUTION RESERVE FUND fund employer retirement contributions pursuant to Sections 17 or 317 of the Retirement and Social Security Law; BE IT RESOLVED, by the Board of Education, pursuant to 6-r of the General Municipal Law, as follows: 1. The Board recognizes that this reserve was established as a Reserve Fund to be known as the ERSContribution Reserve Fund, and authorizes the funding of the ERS Reserve for an amount not to exceed $5,100,000; 2.The source of funds for this Reserve Fund shall be: a. such amounts as may be provided therefor by budgetary appropriation or raised by tax therefor; b. such revenues as are not required by law to be paid into any other fund or account; c. such other funds as may be legally appropriated; and d. notwithstanding any law to the contrary, such amounts as may be transferred from a reserve fund established pursuant to section six-c, six-d, six-e, six-f or six-g of this article comprised of moneys raised from the same tax base as the moneys in the retirement contribution reserve fund, or a reserve fund established pursuant to section thirty-six hundred fifty-one of the education law, provided, that any such transfer shall only be made by resolution of Board of Education adopted after a public hearing held on at least fifteen days prior published notice in the official newspaper. 3. An expenditure shall be made from this fund pursuant to GML 6-r (5). manner provided in Section 11 of the General Municipal Law. Any interest earned or capital gain realized on the money so deposited or invested shall accrue to and become part of the Reserve Fund. The separate identity of this Reserve Fund shall be maintained whether its assets consist of cash or investments or both. 5. The Board of Education hereby adopts the remaining obligations of GML 6-r. 5
R. INSURANCE RESERVE FUND pay liability, casualty, and other types of uninsured losses, except losses incurred for which the following types of insurance may be purchased: life, accident, health, annuities, fidelity and surety, credit, title residual value, and mortgage guarantee; BE IT RESOLVED, by the Board of Education, pursuant to 6-n of the General Municipal Law, as follows: 1. The Board recognizes that this reserve was established as a Reserve Fund to be known as the Insurance Reserve Fund, and authorizes the funding of the Insurance Reserve for an amount not to exceed $1,250,000; a. such amounts as may be provided therefore by budgetary appropriations; b. amounts from any other fund authorized by the General Municipal Law, by resolution subject to permissive referendum; and c. such other funds as may be legally appropriated; 3. An expenditure shall be made from this fund pursuant to GML 6-n (9); 5. The amount paid into such fund during any fiscal year shall not exceed the greater of thirty-three thousand dollars of five per centum of the total budget for such fiscal year. S. EMPLOYEE BENEFIT ACCRUED LIABILITY RESERVE FUND fund the payment of accrued employee benefits; BE IT RESOLVED, by the Board of Education, pursuant to 6-p of the General Municipal Law, as follows: 1. The Board recognizes that this reserve was established as a Reserve Fund to be known as the Employee Benefit Accrued Liability Reserve Fund, and authorizes the funding of the Employee Benefit Reserve for an amount not to exceed $6,900,000; a. such amounts as may be provided by budgetary appropriations; b. amounts from any other fund authorized by this chapter by resolution subject to permissive referendum; and c. such other funds as may be legally appropriated. 3. An expenditure shall be made from this fund pursuant to GML 6-p (7) and (10). 5. If at the end of any fiscal year there is excess money, expenditure shall occur in accordance with GML 6-p (11). T. Almost Home Contract 2016-2017 Tab 13 Recommend the Board approve the Agreement between the North Babylon Union Free School District and the Almost Home Program for the 2016-2017 school year as more fully discussed in Executive Session and hereby Authorize the President of the Board to execute said agreement on behalf of the Board. 6
Reports from Sub Committees of the Board 1. Audit Committee- None to report at this time. 2. Building Inspection Committee- None to report at this time. 3. Policy Committee- None to report at this time. Board Discussion Topics Goal Setting Public Participation This section of the agenda gives the Board of Education an opportunity to recognize residents who wish to raise a question or to make a brief statement on matters including, but not limited to, agenda items. The time available will be limited to five (5) minutes for each question or statement. Executive Session Meeting Adjourned 7