Notice of Public Meeting Thursday, April 14, 2016 2:00 p.m. INFORMATION SYSTEMS COMMITTEE 1 of 18 Door County Government Center Chambers Room (C102), 1 st Floor 421 Nebraska Street, Sturgeon Bay, WI IS Committee - Oversight for Information Systems, Real Property Listing and Register of Deeds AGENDA 1. Call Meeting to Order 2. Establish a Quorum 3. Adopt Agenda / Properly Noticed 4. Approve Minutes of the March 10, 2016 Information Systems Committee Meeting 5. Public Comment 6. Correspondence 7. Register of Deeds A. Office Update 1. Recorded Documents/Vital Records Report B. Discussion of New Land Records System 8. Land Information Office (LIO) Coordinator A. Report Balance of County LIO Funds B. Reconsider RPL Furniture Workstations Purchase with LIO Fund C. Status of Parcel Fabric Project D. FYI/Project Update(s) 9. Real Property Listing A. Office Update 1. Sales Report 2. Web Map Updates B. FYI/Project(s) Update(s) 10. Information Systems A. CATS 1. Status - Move to Verizon Tower on Brussels Hill Site 2. Status Bay Electronics Maintenance Agreement Meeting with County Administrator 3. Approve Renewal of ECB (Ellison Bay Tower) Lease 4. Approve CATS CIP Requests Generators (Reference Current Plan Place Holders) 5. Status Chambers Island Microwave 6. Status SunnySlope Lighting 7. Next Scheduled CATS Meeting Date 4/27/2016 9:00 AM B. Old Business 1. Status - Microphone System Presented at Property 2. Status City of Sturgeon Bay Dark Fiber Agreement 3. Status Fiber Network to Brussels Hill, Andres and Mill Road C. New Business 1. Aging Compute Platform Continue Discussion on How to Budget a. Estimated Server Pricing b. Estimated Storage Area Network Pricing 2. IS Department Personnel Changes 3. County Board Xooms Return / Clearing/ Repurposing 4. New County Board Tablets Initial Installation Set-Up D. Project(s) Update(s) 1. HP LeftHand OS Upgrade, Desktop Authority Upgrade, PCS Upgrade, Image Upgrades 11. Review Vouchers, Claims and Bills 12. Matters to be Placed on a Future Agenda or Referred to a Committee, Official, or Employee 13. Next IS Committee Meeting Date: May 12, 2016 2:00 p.m. 14. Adjourn Deviation from order shown may occur Members of the Door County Board of Supervisors and/or its sub-units may be in attendance at this meeting to listen and gather information. Notice is hereby given that the above meeting may constitute a meeting of the Door County Board of Supervisors or one of its sub-units. However no official action will be taken except by the Information Systems Committee. In compliance with the Americans with Disabilities Act, any person needing assistance to participate in this meeting, should contact the Office of the County Clerk at (920)746 2200. Notification 48 hours prior to a meeting will enable the County to make reasonable arrangements to ensure accessibility to that meeting. Posted, 2016
MINUTES Thursday, March 10, 2016 INFORMATION SYSTEMS COMMITTEE 2 of 18 Door County Government Center Chambers Room (C102), 1 st Floor 421 Nebraska Street, Sturgeon Bay, WI IS Committee - Oversight for Information Systems, Real Property Listing and Register of Deeds Call Meeting to Order The Thursday, March 10, 2016 meeting of the Information Systems Committee was called to order by Chairman David Enigl at 2:00 p.m. Establish a Quorum Members present: David Enigl, Mark Moeller, Richard Haines, Jon Koch, David Lienau, and Joel Gunnlaugsson. Don Sitte was excused. Others present: Administrator Ken Pabich, Register of Deeds Carey Petersilka, RPL Holly Hansen, IS Director Tim Ullman, LIO Coordinator Tom Haight, Finance Director Mark Janiak, Wayne Spritka, and County Clerk Jill Lau. Adopt Agenda / Properly Noticed Motion by Moeller, seconded by Haines to approve the agenda. Motion carried by unanimous voice vote. Approve Minutes of the February 11, 2016 Information Systems Committee Meeting Motion by Haines, seconded by Gunnlaugsson to approve the minutes of the February 11, 2016 IS meeting. IS Director Ullman noted a motion at last month s committee meeting approved workstations for the Real Property Lister; clarification should be made that the workstations are not computers the purchase was for workstation furniture. Motion carried by unanimous voice vote. Public Comment No one from the public commented. Correspondence No correspondence was presented. Register of Deeds Office Update Recorded Documents/Vital Records Report ROD Petersilka reviewed information included in the meeting packet. Legislative Report ROD Petersilka reviewed information included in the meeting packet. Petersilka noted the Register of Deeds Association drafted five bills in the last legislative session and all were passed. Land Information Office (LIO) Coordinator Report Balance of County LIO Funds Information included in the meeting packet was reviewed. WLIP Parcel Data in new V2 format and 2015 Grant Report submitted to State Information included in the meeting packet was reviewed. Haight explained additional data will need to be collected through the RPL Office; Haight and Hansen worked with Bob Moellenberndt to revise collection data information. Status of Parcel Fabric Project Haight reported on-site training has been scheduled at the end of the month for Haight, Hansen, and Chris Moe. Haight has been working with Hansen and Moe on additional training. Data has been cleaned up and is ready. An additional license was purchased which LIO Funds covered. FYI/Project Update(s) Snowmobile trails web app map for Door County Errors on Dispatch map have been resolved "These minutes have not been reviewed by the oversight committee and are subject to approval at the next regular committee meeting."
Calculated Sevastopol School District recall petition signatures Received first data for the section control; will use to increase base mapping 3 of 18 Real Property Listing Office Update Sales Report Hansen reported 191 sales; 31 splits for February. Web Map Updates Updated through the end of February. FYI/Project(s) Update(s) Working on Sevastopol School District recall labels and property owner listings as requested from residents Prepared listing of property owners for the BUG Fire Department district Office is working with DNR Forester on properties in Managed Forest Land and Forest Crop Lands Working on converting assessment rolls with Bob Moellenberndt Information Systems CATS Status Move to Verizon Tower on Brussels Hill Site Ullman reported Bay Electronics has almost completed the project with a few exceptions. The third week of February the old site was taken down and relocated to the new building. Power has been turned off to the old site. The committee needs to determine what to do with the old tower for 2017. CATS Committee will make a recommendation to determine if the County needs or wants the tower. Suggested an RFP be used to determine costs associated to deconstruct the tower. Status Bay Electronics Maintenance Agreement Ullman reported the County is currently working under an unsigned agreement. Invoice received for hours in January - $890. CATS Committee will review restructuring the agreement for 2017. Next Scheduled CATS Meeting Date March 23, 2016-9:00 AM Old Business Status Microphone System Presented at Property Ullman reported Camera Corner presented a demonstration of a microphone system at the Property Committee meeting. No decisions were made at the meeting and this will be an on-going discussion. Status City of Sturgeon Bay Dark Fiber Agreement Ullman reported he has not received any new information from City Administrator Van Lieshout. The County is looking to move to a 2g connection for $1,500 per month with Nsight. Ullman presented information and pricing regarding a connection agreement with Charter. The County is still looking to have a Nsight and Charter fiber connection in the County. Status Fiber Network to Brussels Hill, Andres and Mill Road Ullman reported in February the new gear was configured. Ready to deploy gear; waiting for personnel to become available to do so. Status Tablets for County Board Ullman reported tablets for County Board Supervisors were ordered and have arrived. IS Staff is working on setting the tablets up. It is expected IS Committee Members will receive their tablets at the next IS meeting. A shared meeting calendar will be established. Printer set-up will allow supervisors to print if needed to the County Clerk s Office, Sheriff s Office or Finance Office while Supervisors are in the associated government buildings. The tablets will be a full-blown version of Office 365. Tablets will be distributed on April 19 to all Supervisors at the County Board Reorganizational Meeting along with a training session on that day.
4 of 18 New Business Aging Compute Platform Servers and Storage Area Network Discussion / Demonstration Ullman reported 250 to 280 PC s run on a daily basis. The compute, network, and storage gear was bought in 2006; the equipment needs to be replaced. Ullman recommends the County maintain their own data centers. $400,000 was previously estimated for both the Government Center and Justice Center to replace the compute platform. Information regarding VXRail was presented. A Performance Audit will be done on the IS Department and hopes are to have a recommendation of how to finance and move forward on the compute platform. The County will need to make a decision as to if they wish to go to the cloud or maintain their own data center. Discussion if the County has personnel to maintain their own data center; Ullman noted this service may need to be sourced out. Project(s) Update(s) Infrastructure projects need to be completed by April 3 rd Review Vouchers, Claims and Bills Reviewed without comment. Matters to be Placed on a Future Agenda or Referred to a Committee, Official, or Employee Workstation Furniture Purchase/Funding RPL County Board Tablets Next IS Committee Meeting Date Thursday, April 14, 2016 2:00 p.m. Adjourn Motion by Moeller, seconded by Lienau to adjourn. Time: 3:55 p.m. Motion carried by voice vote. Respectfully submitted by Jill M. Lau, County Clerk
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7 of 18 Door County Land Information Office LIO Accounts Report 6-Apr-2016 A/C 100.32117 Balance - Jan. 1, 2016 Land Modernization $ 274,542.69 Revenues: 100.13.xxxxx LIO Training Grant (43253) $ 1,000.00 WLIP Base Budget Grant (43254) $ 37,896.00 WLIP Strategic Initiative Grant (43256) $ - Interest (48111) $ 167.80 Land Modernization (48342) $ 18,482.00 LIO Misc Revenues (48344) $ - Total Funds Available $ 332,088.49 Expenditures: 100.13.1730.xxxxx Land Modernization Exp (52122) $ 71.28 LIO Internet Exp (52126) $ - Software Maintenance (52302) $ 9,945.00 Membership Dues (52402) $ - Conference Fees & Training (54101) $ 425.00 Mileage, Meals, Lodging (54102) $ 164.00 Training (58116) $ - Strategic Project (58170) $ 9,724.00 Department Outlay (69901) $ 12,242.92 Total Expenditures $ 32,572.20 Total LIO Modernization Funds $ 299,516.29 GIS Fees Collected Year 2016 $ 150.00 (100.13.46105.04112) 4/6/2016_8:42 AM LIO_Accounts Report_2016monthly.xls Finance Department
8 of 18 From: ULLMAN, TIM Sent: Wednesday, April 06, 2016 5:06 PM To: 'Bauder, Steve M - ECB' <Steve.Bauder@ecb.org> Cc: Guy, Glenn T - ECB <Glenn.Guy@ecb.org>; PABICH, KEN <kpabich@co.door.wi.us>; THOMAS, GRANT <gthomas1@co.door.wi.us> Subject: RE: Sister Bay tower lease renewal Steve, Just so you know: Door County intends to renew the lease, under the same terms and conditions, for one additional 5-year period; and This extension is subject to the Door County Board of Supervisor s adoption of a resolution approving the lease extension. We believe we can have all needed information to you, and formal resolution passed by County Board on 5/24. Please consider this email our notice to renew. Thanks. We will be in touch. From: Bauder, Steve M - ECB [mailto:steve.bauder@ecb.org] Sent: Tuesday, April 05, 2016 10:28 AM To: ULLMAN, TIM <tullman@co.door.wi.us> Cc: Guy, Glenn T - ECB <Glenn.Guy@ecb.org> Subject: Sister Bay tower lease renewal Mr. Ullman: This is a courtesy reminder: Per the terms of the lease as amended (copy attached, along with the previous renewal letter), we need written notification from Door County of its intention to renew this lease (e-mail is fine). Renewal is contingent upon Door County or its contractor providing an updated and precise list of appurtenances, mounts, elevations, transmission lines, and transmission line mounting locations as they currently exist. Thanks! Steve Bauder Director of Field Engineering Wisconsin Public Broadcasting Educational Communications Board Madison, WI
9 of 18 From: THOMAS, GRANT Sent: Tuesday, April 5, 2016 7:16 AM To: Enigl, David <District17@co.door.wi.us> Cc: LAU, JILL <jlau@co.door.wi.us>; ULLMAN, TIM <tullman@co.door.wi.us> Subject: RE: 4-14-16 Draft IS Agenda Good Morning All. As to current Xooms I see three options: County retain and make use of the Xooms for a public purpose; County may donate the Xooms to another public entity for a public purpose; or County dispose of the Xooms at public sale with sale to highest bidder. Simply offering the Xooms to a public employee or elected official personally is contrary to the prohibition on giving (or receiving) a special privilege (something of value) merely by virtue of one s status as a public employee or elected official that is not also available to the general public. Grant p.s. FYI only as I care not one wit how it is handled I ve heard conflicting information re: the switch from Xooms to the Tablets. At least last week the prevalent school of thought was to use the Xooms through the April 19 th County Board meeting the newly elected Supervisors would be provided a paper copy of the agenda and packet and then conduct the training and swap out the Tablet for the Xooms after County Board. Grant P. Thomas Door County Corporation Counsel County Government Center 421 Nebraska Street Sturgeon Bay, WI 54235 PH 920-746-2228 FAX 920-746-2339 gthomas1@co.door.wi.us
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