The Goldmine Equestrian Estates News A publication of the Goldmine Mountain Property Owners Association To submit articles, please contact: Tina Connelly 480-982-2326 tmconnelly@cox.net IMPORTANT SPECIAL MEETING Thursday, March 14, 2013 Members of the Association (owners) who are in good standing are entitled to vote for the proposed Amended and Restated Declaration of Covenants, Conditions and Restrictions (CC&R) for the Association at the upcoming Special Meeting on March 14, 2013. The meeting will be held at the Queen Creek Library, 21802 S. Ellsworth Road, in the Erma Bombeck Conference Room. Members may vote either by absentee ballot or by casting their vote at the meeting. The Meeting Notice and Ballot are included in the mailing with this newsletter. Inside this issue: 2013 Officers Elected 2013 Board Initiatives 2 The revisions were developed by the Board during 2012, with input from homeowners, and have been reviewed by the Association Attorney to ensure adherence to Arizona Statute. The modifications are proposed for three reasons: The current CC&R Document is the original developerdrafted document and contains unnecessary and outdated language related to the Developer. Several provisions have been updated to comply with changes (Continued on page 2) 12/31/12 Yr End Financials 3 Architectural Committee Updates Minutes of 11/8/12 Meeting 5 Important Reminders 6 4 2013 Association Meetings are scheduled for odd-numbered months (March, May, July, September and November), on the 2nd Thursday of the month. Meetings are held at the Queen Creek Library, 21802 S. Ellsworth Road, in the Erma Bombeck Conference Room. In 2013, the Regular Board Meetings will begin at 6:30 pm, and all homeowners are welcome to attend. At the conclusion of the Regular Board Meetings, the meeting will adjourn and an Executive Session will begin, open only to Board Members and invited participants. Community Management Brown Community Management, Inc., Sarah Kielblock Community Manager 7255 E. Hampton Avenue Suite 101 Mesa, AZ 85209 Ph 480-539-1396 Direct 480-339-8808 Fax 480-889-5087 Email: SarahK @brownmanagement. com Finances December 31, 2012 YTD Income $76,251.35 YTD Expense $66,229.12 YTD Net Income $10,022.23 Checking Acct $14,509.29 Reserve Acct $26,965.58 Detailed 12/31/12 Financial Statement on Pg 3. 2013 Association Board of Directors President Vice President Secretary/Treasurer Director Director Dick Schaner Kelly Preston Tina Connelly Rick Rogers Julie Hold You may contact the Board members at The_Board@goldmineestates.com. There s also a link on the web site at www. goldmineestates.com. Go to Your HOA, select Contact Us, and complete the information.
THE GOLDMINE EQUESTRIAN ESTATES NEWS PAGE 2 (Continued from page 1) to State and Federal Law (ex., solar systems, satellite systems, signage). Several provisions have been updated to reflect current community standards (ex., fencing standards, vehicle storage, pet privileges, etc.). A copy of the Amended and Restated Declaration can be found on the Association web site www.goldmineestates.com, or upon request from Brown Community Management. Adoption of the Amended and Restated Declaration requires approval of 66% of the members who are entitled to vote. Once approved, the Amended and Restated Declaration will go into effect upon recording of the document in Pinal County. Your Board of Directors recommends approval of the modifications included in the document, and your vote is important. Please review the changes and cast your vote at the Special Meeting or by absentee ballot. The Board members will be coming around the neighborhood on the weekend of February 2-3 to collect any unmailed ballots and to answer any questions. Thank you! 2013 Officers Elected, Director Terms Modified At the November 8, 2012 Board Meeting, the Board elected the Officers who will serve until the 2013 Annual Meeting. The new officers are Dick Schaner, President; Kelly Preston, Vice President; Tina Connelly, Secretary-Treasurer. Rick Rogers serves as the Association Webmaster, and he and Julie Hold will serve as non-officer directors. At the January 10, 2013 Special Meeting, the membership approved a change to the Association Bylaws to specify thee-year terms for all directors. 2013 Board of Directors Initiatives Your Board of Directors has several areas of focus in 2013, to ensure the continued quality of life in our community and the fiscal health of our Association: Implement the recommended changes to the Association s Conditions, Covenants and Restrictions (CC&R) upon approval by the required 66% of eligible owners at the March 14, 2013 Special Meeting. Landscaping improvements, including restoring the granite in the entrance area and along Wagon Wheel and Goldpan Drives. This is a major capital project which will be funded from the Association s Reserve Account. The work was started in January. Continue an aggressive effort to collect delinquent assessments, late fees and fines, using all legal methods available.
PAGE 3 THE GOLDMINE EQUESTRIAN ESTATES NEWS JANUARY 2013 INCOME: Goldmine Mountain Property Owners Association Year End Income/Expense Statement December 31, 2012 (Approved by Board on January 10, 2013) 2012 Actual 2012 Budget Variance Assessment Income $59,509.72 $65,835.00 $(6,325.28) Pre-Paid Assessment Income 8,840.85 0.00 8,840.85 Late Fee Income 1,382.91 0.00 1,382.91 Legal Fees Reimbursement 1,003.09 0.00 1,003.09 ARS/Owner Collection Fee 705.62 0.00 705.62 Misc Owner Income 178.43 0.00 178.43 Violation/Fine Income 2,914.46 0.00 2,914.46 Transfer/Owner Re-bill Fee 1,665.00 0.00 1,665.00 Interest 51.27 0.00 51.27 Total Income $76,251.35 $65,835.00 $10,416.35 EXPENSE: Management Fees $13,130.04 $13,130.00 ($0.04) Web Hosting 200.00 100.00 (100.00) Legal/Collection/Audit Fees 11,335.49 4,500.00 (6,835.49) Insurance 635.82 1,096.00 460.18 Property/Income/Other Taxes, Permits & Fees 3,558.56 4,045.00 486.44 Contingency 0.00 6,583.00 6,583.00 Other Genl/Admin Expense 7,238.03 4,550.00 (2,688.03) Utilities 6,331.85 9,200.00 2,868.15 Common Area Maintenance 18,117.30 16,990.00 (1,127.30) Reserve Contributions 5,640.96 5,641.00.04 Misc Exp 41.07 0.00 (41.07) Total Expense $66,229.12 $65,835.00 $(394.12) 2012 Net Income (Loss) $ 10,022.23 $ 0.00 $10,022.23 If you have questions about the Association financial information: Attend a Board Meeting Call Sarah Kielblock, our Community Manager, at 480-339-8808 Send an inquiry to the Board via the web site at www.goldmineestates.com. Go to YOUR HOA, and CONTACT US.
THE GOLDMINE EQUESTRIAN ESTATES NEWS PAGE 4 ARCHITECTURAL COMMITTEE UPDATE The Board of Directors reviews and ratifies the actions of the Architectural Committee at each Board meeting. The following Architectural Committee actions were reviewed at the January 10, 2013 meeting. Lot Number Date of Request Type of request/comments Arch Cmtee Action 15 12/21/12 8 x 20 greenhouse. Approved 1/3/13 7 12/6/12 20 x 50 RV garage with 16 x 20 lean-to Approved 12/20/12 53 12/11/12 Pigeon Control wire and screen Approved 12/23/12 7 11/27/12 Paint trim and shutters w/ color in approved color palette 74 11/3/12 Paint exterior of residence using approved color palette; repair storm-damaged granite areas; add cement pad areas around existing firepit. 70 10/26/12 10 x 8 steel shed to be erected behind garage. Disapproved: metal sheds don t meet materials standards; request lacked foundation details, site plan and anchoring plan. 64 10/10/12 Repaint residence using approved color palette. Approved 11/29/12 Approved 11/14/12 Disapproved 11/14/12 Approved 10/26/12 9 9/24/12 Pigeon control spikes Approved 9/30/12 Reminders about the Architectural Change process: All Architectural Change Requests must include the expected start and completion date of your project. Any approved building must be completed within one year of start, and extensions to the schedule must be reviewed and approved in advance by the Architectural Committee. Please allow sufficient time for your request to be considered, and plan your project start date accordingly. Once you have submitted a request (including all required plans, drawings, other details), allow up to 2 weeks for a response by the Architectural Committee. Work may not begin until you have received Committee approval. If your project will require a Town of Queen Creek building permit, please wait until you have received approval from the Architectural Committee before applying for the permit. The Architectural Committee considers factors that are required for CC&R compliance that MAY not be reviewed by the Town. So get the project approved by the Architectural Committee first, so you can avoid having to modify your Town permit and incur additional cost. After final inspection by the Town, you will need to provide a copy of your Town permit to Brown Community Management, to document that the final project is consistent with the specifications you submitted for Architectural Committee approval.
PAGE 5 THE GOLDMINE EQUESTRIAN ESTATES NEWS JANUARY 2013 Goldmine Mountain Property Owners Association Board of Directors Meeting Minutes November 8, 2012 Approved by the Board January 10, 2013 Call to Order: A Meeting of the Board of Directors was called to order at 6:37 PM. The meeting was held at the Queen Creek Library, 22350 S. Ellsworth Road, Queen Creek, AZ 85142. [Editor s note: This address should be 21802 S. Ellsworth Road.] Attendance: President Kelly Preston Present Vice President Tina Connelly Present Secretary Dick Schaner Present Director Rick Rogers Present Director Julie Hold Present A quorum was present. Also present: Brown Community Management, Inc. Sarah Kielblock Homeowners at large Three Secretary s Report: Minutes for the Sept. 6th Board of Directors meeting were presented. No changes were noted and the following motion was made: Motion: Move to approve the Sept. 6th B.O.D. minutes as presented. Moved by: Rick Rogers Seconded by: Tina Connelly Motion unanimously approved. Treasurer s Report: The Income/Expense statement through the month of October was reviewed. No unusual expenses were observed so the following motion was made: Motion: Move to approve the financial report through October 31, 2012 as presented. Moved by: Julie Hold Seconded by: Tina Connelly Motion unanimously approved. Committee Reports: Architectural Committee: Tina Connelly passed out the Architectural Committee log sheet showing submittals since the Sept. 6th Board Meeting. The Board reviewed the actions taken by the Committee and the following motion was made: Motion: Move to approve the actions of the Architectural Committee as presented on the Log Sheet. Moved by: Dick Schaner Seconded by: Rick Rogers Motion unanimously approved. New Business: A) Election of 2012-2013 Officers The following nominations were made: President Dick Schaner by Rick Rogers and Tina Connelly Vice President Kelly Preston by Rick Rogers and Julie Hold Secretary/Treasurer Tina Connelly by Kelly Preston and Rick Rogers Motion: Move to accept the slate of officers as nominated. Moved by: Rick Rogers Seconded by: Julie Hold Motion unanimously approved. B) Resolution of the Board of Directors The Board of Directors agrees to submit to the Membership for approval an Amendment to the Bylaws to change the Terms of Office to five (5) three-year terms, with one (1) three-year term elected at the Annual Meeting in August 2012; two (2) three-year terms elected at the Annual Meeting in 2013; and two (2) three-year terms elected at the Annual Meeting in 2014. The purpose of this proposed change is to keep more continuity on the Board. The ballots to vote on this change in the Bylaws will be included in the membership billing statement for January 2, 2013 and the vote, including the count of returned ballots, will be placed on the January 10th agenda. Motion: Move to approve the Resolution. Moved by: Kelly Preston Seconded by: Dick Schaner Motion unanimously approved. Old Business: A) 2013 Budget Approval The 2013 budget, as prepared by the Board, was presented for formal approval in the amount (Continued on page 6)
THE GOLDMINE EQUESTRIAN ESTATES NEWS PAGE 6 (Continued from page 5) of $68,400.00 for the 2013 fiscal year. This amounts to $150.00 per quarter for each lot which is a small increase of $5.62 per quarter over the 2012 budget. Motion: Move to approve the 2013 Budget for Goldmine Mountain Property Owners Association in the amount of $68,400.00. Moved by: Tina Connelly Seconded by: Dick Schaner Motion unanimously approved. B) CC&R Revision The Board asked Sarah to have all documents needed to proceed with the proposed changes to the CC&Rs available at the Jan. 10, 2013 Board meeting. Homeowner Open Forum: Three homeowners were present at the meeting. The following item was raised by those present: Status of enforcement of repair to drainage damage The Board stated they would be proceeding to enforce compliance with the CC&Rs as it relates to aesthetic repair of damage caused by rainfall runoff. Adjournment: The meeting ended at 7:32 PM. The following motion was made: Move to adjourn the meeting. Moved by: Tina Connelly Seconded by: Rick Rogers Motion carried unanimously. Respectfully submitted, Dick Schaner, Secretary A Few Important Reminders for All Owners! It s time to take down the Christmas decorations and lights. All fences need to be maintained in good condition, including replacing/repairing broken or missing rails or posts. It is not acceptable to replace missing or broken vinyl rail fencing sections with wire fencing. The equestrian trail that runs through the center of our community is a legally deeded easement for equestrian and pedestrian use only. Motorized vehicles of any type (ATVs, motor bikes, trucks, golf carts, etc.) are NOT permitted on the trail. If you require rear access to your lot along the trail for construction vehicles or other TEMPORARY use, please notify Brown Management in advance. Weeds, weeds, weeds! Once again, our rare desert rainfall has spurred the pesky green stuff to sprout in abundance, so please take care of them as soon as possible. Once the weather allows the trimming or removal of plants and trees affected by our deep freeze, those items need to be addressed as well so that our beautiful community can look its best. If you have large trees on your lot that overhang the street, please keep these trimmed. Town of Queen Creek ordinance requires that the streets (i.e., public rights-of-way) be kept clear of obstructions. We recommend that the branches are kept at a height no less than 8 feet above the street. If you are planning alterations to your lot to correct storm damage, be aware that all drainage easement or grading changes require the approval from the Town of Queen Creek. Disabled/inoperable or unlicensed vehicles, whether on a trailer or not, must be parked INSIDE of a garage and are NOT allowed to be parked, stored or repaired outside. Parking of boats, RVs, horse trailers, storage trailers, utility trailers and other vehicles as defined in Section 17.17 in the CC&Rs MUST be approved in advance by the Architectural Committee, in an approved location and on an approved surface. The Architectural Committee and the Board may impose a limitation on the number of vehicles that are allowed to be parked/stored on a lot.