Committee Members Present Janet Nguyen, Chairman Gregory T. Winterbottom, Vice Chair Arthur C. Brown William Dalton Richard Dixon Miguel Pulido Staff Present Will Kempton, Chief Executive Officer Darrell Johnson, Deputy Chief Executive Officer Wendy Knowles, Clerk of the Board Mary K. Burton, Deputy Clerk of the Board Kennard R. Smart, Jr., General Counsel OCTA Staff and members of the General Public Committee Members Absent Director Glaab Call to Order The May 13, 2010, regular meeting of the Transit Committee was called to order by Committee Vice Chairman Winterbottom at 9:00 a.m. Pledge of Allegiance Director Dalton led in the Pledge of Allegiance. 1. Public Comments No public comments were received. Special Calendar 2. Steve Wylie, Assistant Chief Executive Officer, of the Southern California Regional Rail Authority (SCRRA), provided an overview of the proposed Metrolink fiscal year 2010-11 budget and announced that Drew Phillips, Manager of Budgets was in the audience to answer questions. Director Dalton asked how Metrolink purchases fuel and Mr. Wylie responded that Metrolink has a single contract with a supplier, but also has the ability to lock-in fuel prices. Consent Calendar (Items 3 through 7) 3. Approval of Minutes declared passed by those present, to approve minutes of the April 22, 2010, meeting. May 13, 2010 Page 1 of 6
4. Agreement to Convert the Integrated Transportation Communication System Radio Network Links declared passed by those present, to authorize the Chief Executive Officer to approve sole source Agreement No. C-9-0535 between the Orange County Transportation Authority and Harris Corporation, in an amount not to exceed $237,200, to provide technical engineering, installation, and hardware procurement for the Integrated Transportation Communication System radio network link conversion. 5. Los Angeles - San Diego - San Luis Obispo Rail Corridor Agency Joint Exercise of Powers Agreement and Bylaws declared passed by those present, to approve revisions to the existing Los Angeles San Diego San Luis Obispo Rail Corridor Agency Joint Exercise of Powers Agreement No. C-0-1557 and bylaws. 6. Amendment to Agreement for Americans with Disabilities Act ACCESS Eligibility Determination Services Committee Vice Chairman Winterbottom pulled this item and gave kudos to staff for their diligent work on this item. declared passed by those present, to: A. Authorize the Chief Executive Officer to execute Amendment No. 5 to Agreement No. C-5-3039, between the Orange County Transportation Authority and Comprehensive Assessments Restorative Evaluation, in an amount not to exceed $604,800, to exercise the second option term through June 30, 2011, bringing the total contract value to $2,752,350. B. Approve a change to the ACCESS eligibility process to use an auto-renewal process for the recertification of authorized ACCESS customers. May 13, 2010 Page 2 of 6
7. Cooperative Agreement with Riverside Transit Agency to Jointly Fund Intercounty Route 216 and Amendment to Intercounty Express Bus Route 794 declared passed by those present, to: A. Authorize the Chief Executive Officer to execute a Cooperative Agreement No. C-0-1456, between the Orange County Transportation Authority and Riverside Transit Agency, in an amount not to exceed $217,446, to jointly fund intercounty Route 216 through June 30, 2011, with two option terms. B. Authorize the Chief Executive Officer to execute Amendment No. 4 to Cooperative Agreement No. C-6-0589, a revenue agreement between the Orange County Transportation Authority and Riverside Transit Agency, to receive an amount not to exceed $122,432, to jointly fund intercounty express bus Route 794, through August 31, 2011, bringing the total contract value to $701,432. Regular Calendar 8. Amendment to Agreements for Compressed Natural Gas Fueling Station Operation and Maintenance Beth McCormick, General Manager of Transit, reported that OCTA has two contracts with Trillium Company USA to design, build, operate, and manage the three Compressed Natural Gas facilities, one for the Santa Ana base and the other that covers the Garden Grove and Anaheim bases. Ms. McCormick introduced Mark Barton, President of Trillium, in the audience and stated that due to the recent economic conditions and reductions in the amount of bus service operated, amendments to those agreements have become necessary to adjust the minimum annual usage guarantees. Staff has re-negotiated the terms of the Trillium contracts to lower the minimum thresholds over the next three years to levels that OCTA can achieve with the reduced service levels. Ms. McCormick stated staff has met with Mr. Barton, and Trillium is willing to work with OCTA to restructure the contracts so that the terms of the contract will be beneficial to both parties. May 13, 2010 Page 3 of 6
8. (Continued) A motion was made by Committee Vice Chairman Winterbottom, seconded by Director Brown, and declared passed by those present, to: A. Authorize the Chief Executive Officer to execute Amendment No. 4 to Agreement No. C-5-2641, between the Orange County Transportation Authority and Trillium USA Company, in the amount of $2,844,037, bringing the contract value to $19,844,037, to provide ongoing operation and maintenance support at the Santa Ana compressed natural gas fueling station for a 13-year term, and adjust the minimum annual guarantee for the next three years. B. Authorize the Chief Executive Officer to execute Amendment No. 6 to Agreement No. C-6-0890, between the Orange County Transportation Authority and Trillium USA Company, in the amount of $3,530,817, bringing the contract value to $28,118,916, to provide ongoing operation and maintenance support at the Anaheim and Garden Grove compressed natural gas fueling stations for a 13-year term, and adjust the minimum annual usage guarantee for the next three years. 9. Consultant Selection for Construction Management Services for a Parking Structure at the Tustin Metrolink Station Lora Cross, Project Manager of Rail, reported that the results from a parking demand study indicated that the parking demand at the Tustin Metrolink station has increased from 300 parking spaces to 800 parking spaces. OCTA is seeking construction management services for this parking structure. A motion was made by Committee Vice Chairman Winterbottom, seconded by Director Brown, and declared passed by those present, to: A. Select Griffin Structures Inc., as the top ranked firm to provide construction management services for the parking structure at the Tustin Metrolink Station. B. Authorize the Chief Executive Officer to request cost proposals from Griffin Structures Inc., and negotiate an agreement for services. May 13, 2010 Page 4 of 6
9. (Continued) C. Authorize the Chief Executive Officer to execute Agreement No. C-9-0883 between the Orange County Transportation Authority and Griffin Structures Inc., to perform construction management services for a parking structure at the Tustin Metrolink Station, contingent on the availability of funds for the construction of the parking structure. Director Pulido abstained from voting on this item pursuant to Government Code 84308. Discussion Items 10. Budget Workshop Follow-Up Andy Oftelie, Manager of Finance and Administration, announced that there would be a few changes to the budget, all related to timing. Some items that were going to be accomplished this year will be moved to next year. Mr. Oftelie will highlight these items at the Finance and Administration Committee on May 19th and the Transit Committee on May 27 th. 11. Chief Executive Officer's Report Chief Executive Officer, Will Kempton, reported on upcoming meetings and events. 12. Committee Members Reports Committee Chairman Nguyen reported that the May revisions to the state budget will be coming out on Friday, May 14th. Talk around Sacramento is that no action is expected at this time as no one wants to increase taxes or cut programs before the election. Director Dixon reported that although it is disappointing that Sacramento may not take any action now, this would give the League of Cities initiative an opportunity to pass and Sacramento would not be able to touch that money. May 13, 2010 Page 5 of 6
13. Closed Session A Closed Session was not conducted at this meeting. 14. Adjournment The meeting adjourned at 9:35 a.m. The next regularly scheduled meeting of this Committee will be held at 9:00 a.m. on Thursday, May 27, 2010, at the OCTA Headquarters. ATTEST Janet Nguyen Committee Chairman Mary K. Burton Deputy Clerk of the Board May 13, 2010 Page 6 of 6