MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Tuesday, May 18, 2010 (These minutes have been approved by the Board of Education.) MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION OFFICE 7:00 P.M. The Miami Trace Local School District Board of Education met in regular session pursuant to O.R.C. Section 3313.15 at the Central Office, 3818 SR 41 NW, Washington C. H., Ohio. President Bruce Kirkpatrick presided. Call to Order Pledge to Flag Roll Call: Bruce Kirkpatrick, President Gordon McCarty, Vice President Rob Dawson Whitney Gentry Mike Henry Others Present: Dan Roberts Superintendent Joe Black Asst. Superintendent Debbie Black Treasurer/CFO Bill Franke Business Manager Katy Zink Technology Coordinator Quincey Gray Curriculum Director K-5 Julie Reisinger MTES Principal Debbie Southward MTES Asst. Principal Jeff Spears MTHS Principal David Miller Danny Southward Cindy Larvie Bryan Wolfe Ryan Carter Buckeye Country Radio Record Herald Minutes: The minutes of the May 4, 2010, meeting were submitted for approval. Motion 10/128: Mr. Dawson moved to approve the minutes. Mrs. Gentry seconded the motion. Roll Call: Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. 1
Public Participation: Mr. David Miller expressed dissatisfaction with the decision to accommodate a request to modify the head basketball coach s teaching duties for part of the day from the elementary school to the high school. Mr. Miller stated he had three reasons why he did not think this was a good decision: (1) This decision could affect the work schedules of up to three other physical education teachers at the high school who have been loyal and faithful employees for at least seven years each, (2) The basketball coach (Jon Stauffer) has only been with the district for two years and has sought employment elsewhere each year, and (3) Mr. Stauffer is not even conducting the basketball camp for grades 4 8. He is having his junior high coaches conduct the camp. He concluded his comments stating that this (Nos. 2 & 3) was not a good way to build a program. Mr. Roberts replied that he has evaluated and researched the issue, there were several individuals in the room who were on the committee to hire Mr. Stauffer, and that he was hired to be a 7.5 hour teacher and basketball coach and would fulfill those duties. Mr. Roberts added that he did not want to hurt the elementary education program and would continue to reevaluate with board input and do what was best for the district. Employment: The superintendent recommended that the following individuals be employed as indicated: A. Certificated: (FY2010) 1. Roberta Evans - Tutor (5 Year/14) 2. Albert Jones - Tutor (5 Year/19) B. Certificated: (FY2011) 1. Mark Bihl - Teacher (BA/1) *Education - University of Michigan *Employment - Hillsboro City Schools 2. 3rd Grade Summer School Tutors: (to be paid at the rates approved at the April 6, 2010 Board Meeting) a. Rebekah Bennett b. Kristina Creamer c. Nicole Fatica-Mavis d. Marie Hatert e. Janet Martin 3. April McCarty Teacher 1 year contract C. Classified: (FY2010) 1. Mary Megan Hall - Chaperone at a rate of $15.38 per hour (effective May 19, 2010) 2. Heidi Jinks - Chaperone at a rate of $16.31 per hour (effective May 1, 2010) D. Supplementals: 1. Professional Development Teachers Stipend Lists: (See Exhibit A.) (FY2010) 2. Athletic Supplementals: (FY2011) a. Justin Atkins - Head Swim Coach b. Susan Holloway - Head Gymnastics Coach c. Jon Stauffer - Head Boys Basketball Coach d. James Stutzman - Head Girls Basketball Coach 3. High School Supplementals (See Exhibit B.) (FY2011) The superintendent recommended that the first employment motion include certificated employees (Sections A & B), excluding April McCarty. Motion 10/129: Mr. Henry moved to employ the individuals as recommended. Mr. McCarty 2
Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes. Motion carried. The superintendent recommended the board act on B-3, April McCarty. Motion 10/130: Mr. Dawson moved to employ April McCarty as recommended. Mr. Henry Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, abstain; Mr. Dawson, yes; Mrs. Gentry, yes. Motion carried. The superintendent recommended approval of classified employees (Section C). Motion 10/131: Mrs. Gentry moved to employ the classified employees as recommended. Mr. Henry Roll Call: Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. The superintendent recommended approval of the professional development stipend list (Section D-1), except Sarah Kirkpatrick, Courtney Hagler, April McCarty and Bryan Sheets. In addition, the superintendent recommended that Great Oaks employees, Steve Zink, Elizabeth Arledge, Marlene Chilcote and Bill Cooper be excluded. Motion 10/132: Mr. McCarty moved to approve the stipends as recommended. Mr. Dawson The superintendent recommended approval of professional development stipends for Sarah Kirkpatrick, Courtney Hagler and Bryan Sheets. Motion 10/133: Mrs. Gentry moved to approve the stipends as recommended. Mr. Henry Roll Call: Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, abstain; Mr. The superintendent recommended approval for April McCarty to receive professional development stipends. Motion 10/134: Mrs. Gentry moved to approve the stipends as recommended. Mr. Dawson Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, abstain; Mr. Dawson, yes. Motion carried. The superintendent recommended approval of the athletic supplementals (Section D-2). Motion 10/135: Mr. Dawson moved to employ the individuals as recommended. Mrs. Gentry 3
Roll Call: Mr. Henry, abstain; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes. Motion carried. The superintendent recommended approval of the high school supplementals (Section D-3). Motion 10/136: Mr. McCarty moved to employ the individuals as recommended. Mrs. Gentry Roll Call: Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Master Teacher: The superintendent recommended that the board award Suzanne Arthur her one time stipend of $500.00 for successful completion of the Master Teacher portfolio process. Motion 10/137: Mrs. Gentry moved to approve the stipend. Mr. Dawson seconded the motion. Payment of Pay Applications: The business manager recommended the payment of Bus Garage Pay Application #1 in the amount of $2,208.00 and Payment Application #2 in the amount of $7,820.00 to Weller's Plumbing and Heating from the Middle School L.F.I. Fund. Motion 10/138: Mr. Henry moved to approve payment of the pay applications. Mr. McCarty Roll Call: Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Financial Reports: (See Exhibit C.) The treasurer recommended that the April 2010 financial reports be approved. Motion 10/139: Mrs. Gentry moved to approve the financial reports. Mr. Dawson Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes. Motion carried. Dental Insurance Modification: (See Exhibit D.) The treasurer recommended that the board approve a dental insurance modification with no changes to the premiums. Motion 10/140: Mr. McCarty moved to approve the modification. Mr. Henry seconded the motion. Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes. Motion carried. Vision Insurance: The treasurer recommended that the board approve the renewal of the vision insurance contract with new rates effective June 1, 2010: A. Current Rates: Employee - $8.51 Employee/Spouse, Employee/Child and Family - $21.91 B. Renewal Rates: Employee - $8.77 Employee/Spouse, Employee/Child and Family - $22.57 4
Motion 10/141: Mr. Henry moved to approve the renewal. Mr. Dawson seconded the motion. Roll Call: Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Completion of Project Agreement: (See Exhibit E.) The treasurer recommended board approval of the Certificate of Completion of the Project Agreement for Miami Trace Elementary School. Motion 10/142: Mr. Dawson moved to approve the certificate of completion. Mr. Henry General Fund Appropriations: The treasurer recommended that the board approve increasing general fund (001/0000) appropriations $474,859.51. The treasurer informed the board that there were increased expenditures for open enrollment, SERS and auditor and treasurer fees. Motion 10/143: Mrs. Gentry moved to approve the increase in general fund appropriations. Mr. McCarty Roll Call: Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Payment of Invoice: The treasurer recommended that the board approve payment of an invoice from S.E.R.S. in the amount of $225,036.00. The treasurer explained that this was an extraordinary expense due to the S.E.R.S. board passing a resolution to change from billing districts six-months in arrears for the employer s share of employee retirement benefits to a current basis. Motion 10/144: Mr. Henry moved to approve the payment of the invoice. Mr. McCarty Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes. Motion carried. Five-Year Forecast: (See Exhibit F.) The treasurer recommended that the Five-Year Forecast be approved as presented. Motion 10/145: Mr. McCarty moved to approve the five-year forecast. Mrs. Gentry Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes. Motion carried. Memorandum of Understanding: (See Exhibit G.) The superintendent recommended the board approve the Memorandum of Understanding to provide Eileen Cline super severance benefits after her retirement. Motion 10/146: Mr. Henry moved to approve the memorandum of understanding. Mr. Dawson 5
Roll Call: Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Ohio High School Athletic Association Resolution: The superintendent recommended the board approve membership in the Ohio High School Athletic Association for 2010-2011. Motion 10/147: Mr. McCarty moved to approve the membership. Mr. Dawson seconded the motion. 2010-2011 Work Calendars: (See Exhibit H.) The superintendent recommended that the 2010-2011 employee work calendars be approved. The business manager explained that there was one correction to the proposed calendars. Calendar 3 needed to change July 5 as a non-work day and December 23 as a work day. This change would reflect the same work schedule as the administrator calendar (#10). Motion 10/148: Mrs. Gentry moved to approve the work calendars as corrected. Mr. Henry Roll Call: Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Boys' Soccer Camp: The superintendent recommended that a boys' soccer camp for grades 9-12 on June 14 through June18, 2010 from 5:30 p.m.-8:00 p.m. at a cost of $40.00 be approved. Motion 10/149: Mr. McCarty moved to approve the soccer camp. Mr. Dawson Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes. Motion carried. Alumni Soccer Game: The superintendent recommended that the board approve the playing of an alumni soccer game at Miami Trace High School on June 19, 2010. Proceeds from the game will go to the Nathan Willis Scholarship. Motion 10/150: Mr. Dawson moved to approve the soccer game. Mr. Henry seconded the motion. Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes. Motion carried. Administrative Reports: A. Graduation-May 30 @ 2:00 p.m. - Honors Picture @ 1:00 p.m. Principal Jeff Spears explained the senior class activities. B. Elementary Student-Parent Handbook Mrs. Quincey Gray The handbook was distributed for consideration. C. Review of Picnic in the Café - Mr. Dan Roberts Approximately 150 attending and 10 retirees were honored. Thanks were expressed for all who helped with the event. 6
Board Member Reports Public Participation: None. D. Adopt-A-Grade Update - Mr. Dan Roberts Approximately 200 5 th grade students were involved. Superintendent s Advisory Council assisted. E. Kindergarten Round-Up Review - Mr. Dan Roberts 180 children were enrolled. F. Cohort 1, 2, 3 OIP Showcase - Mr. Dan Roberts MT personnel made a presentation at a state conference. G. DARE Graduation - Mr. Dan Roberts H. Treasurer s Update Mrs. Debbie Black Health insurance committee met and will present recommendation for benefit modification at June 1 board meeting. I. Assistant Superintendent's Report - Mr. Joe Black Proposed policies were distributed for consideration. J. Building Project Update - Mr. Bill Franke Furniture meeting was held for the Middle School and will bid first part of June. Pre-bid conference today at high school for improvement project. Bid opening for site improvements and high school improvements to be held on May 25. Middle School Project continuing as scheduled. Bus garage footers should be finished this week. Auction for high school equipment is June 5. K. Future Board Meeting Dates 1. June 1 Miami Trace Board Office 7:00 p.m. 2. June 29 Miami Trace Board Office 7:00 p.m. 3. July 20 Miami Trace Board Office 7:00 a.m. Executive Session: 8:57 p.m. Motion 10/151: Mr. McCarty moved to enter into executive session regarding the employment of public employees pursuant to O.R.C. Section 121.22 (1). Mr. Dawson Roll Call: Mr. Kirkpatrick, yes; Mr. McCarty, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Regular Session: 9:45 p.m. Motion 10/152: Mr. Dawson moved to enter into regular session. Mr. McCarty Adjournment: 9:46 p.m. Motion 10/153: Mrs. Gentry moved to adjourn the meeting. Mr. McCarty seconded the motion. 7
Roll Call: Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Board President Treasurer/CFO 8