Meeting was called to order on April 8, 2013 at 7:40 p.m. Under the open public meeting guidelines by Attorney Youssouf. Roll Call Ian Thompson present Robert Holmes present Richard Riopel present Joel Golub present Ian Thompson suspended the reading of the minutes to allow for nominations for the vacant commissioner shopt. Riuchard Riopel nominated Ronald Boyce, Joel Golub seconded. Roll call vote, all in favor. Attorney Youssouf swore in Ronald Boyce to fill the open commissioner seat of Joseph Chaplinski. Minutes of the March 11, 2013 meeting were read. Richard Riopel motioned to accept, Joel Golub seconded. Communications: Letter from Sendzik & Sendzik asking for copies of minutes, etc. System Inspection Report for Morganville Liquor and Deli, Marlboro Early Learning Center Community Right to Know Notice for Todd's Lawn Care, Daisy Dry Cleaners Copy of letter to Bill Cleary from PERS Notice from Family Practice of CentraState with new addresses Legal Report: There was discussion on purchased of new fire trucks under state contract. Attorney Youssouf reviewed a memo prepared by David Russell from Fire and Safety Services which discusses the new rules in NJ. Copy of the memo attached. Attorney Youssouf received a letter from Attorney Jay Sednzik dated April 1, 2013 regarding the ongoing matters between the Morganville Volunteer Fire Company and the MorganvillIndependent Fire Company. Attorney Sendzik requested a special meeting of the fire district to allow the Volunteer Fire Company and public to question any long term plan in progress and the cost of same. Mr. Youssouf sent a letter back advising Mr. Sendzik that the regular monthly meeting were usually attended by members of both companies and the public and that he felt Mr. Sendzik's attendance at a regular meeting might allow for the discussion of their concerns. Due to schedule conflicts Mr. Sendzik could not attend the April meeting, however, he could attend the May meeting. Attorney Youssouf asked the Board if they would want a special meeting scheduled or extend an invitation to Mr. Sendzik to attend the May 13 th meeting. Ian asked what was the Board's opinion. Joel feels that unless there is a unique set of circumstances this should be addressed at a regular meeting. It was agreed to have Mr. Sendzik attend the May meeting.
Attorney Youssouf received a copy of a letter from Attorney Sendzik requesting that notices of all regular, special or rescheduled meetings of the Board of Fire Commissioners be mailed or emailed to his office in advance of all such meetings. Attorney Sendzik also asked that copies of minutes for future meetings be forwarded as well. Minutes will be emailed to Mr. Sendzik's office after they are approved. Attorney Youssouf received a third letter from Attorney Sendzik asking for the procedure of filling the vacant Board seat currently existing as he was made aware of an interested party who had recently run unsuccessfully for a position on the Board. Attorney Youssouf will send a letter to Attorney Sendzik. Committees: Trucks: Ronnie Boyce was placed on the truck committee. Ian Thompson reported as follows: 28-390 is half way done. It is at First Priority. Generator is fixed, fuel guage fixed, hydraulic hose being fixed, hydraulic fuel being replaced. Repairs do not include waterway. Waiting for quotes. 28-375 flood light is fixed. 28-386 light bar fixed. 28-396 oil sending unit was replaced. 28-376 oil leak was inspected and found to be minor. Dip stick tube being replaced. Oil leak is not urgent. Will need further testing. 28-396 has re-occurring issues that keep requiring money being put into the truck. Ian asked Ron Boyce if he could look at the truck. Rich Riopel also advised that the truck needs a new pool. He will talk to the chiefs to see what they want. Equipment: Bottles that were picked up for re-filling at 28-4 need new valves. The cost for 6 is $1,740.00. Bids are in for Hose testing, Ladder testing and Pump testing. Pump Waterway was $250 per pump and they were also the cheapest for hose testing. Fail safe came in high for hose testing. American Test Center had the best price for Ladder testing.
Chiefs Report: Chris Cleary handed in 2 applications for membership. Desiree Smith and Regina Hawkins. Chris also handed in fire reports for February and March and asked about outstanding background checks. Financial Report: There was discussion on how the financial reports were previously given and the payment of bills. A balance sheet is attached for February. The following bills were presented for approval to pay: East Coast Diving $ 360.00 Marlboro Water $ 371.07 Marlboro Water $60,435.00 Approved Fire Apparatus $ 203.00 Approved Fire Apparatus $ 18.60 NJ Manufacturer Ins. $ 3,267.00 Optimum Online $ 89.80 Staples $ 55.65 JCP&L (4 bills) $ 77.97 First Priority (396) $ 237.36 First Priority $ 143.56 National Center $ 25.00 Verizon $ 120.03 VP Racing Fuel $ 109.18 Motorola $11,728.00 Motorola $ 7,920.00 Motorola $ 182.50 The Motorola purchase was approved for 2013. Joel was advised not to pay them yet as the radios haven't been received. Joel questioned on-line banking. Attorney Youssouf advised that you might need approval from the State of NJ as the state mandated vouchers, approval, certification and check approval with 3 signatures Ron Petrics advised that EFT's need state approval. February and March bills are pending. Rich Riopel motioned to pay the above bills, Ronnie Boyce seconded. All in Favor. Ron Petrics advised that he was working with Joel getting together the necessary work for the audit. Unfinished Business: There was discussion on LOSAP and when a member goes inactive as to the effect on vesting. Chris Comer advised that the township had asked for email addresses for the commissioners in order to
forward the 2013 Financial Disclosure forms which will be filed electronically this year. Robert Holmes discussed an issue froma few years ago regarding the water authority meeting in which they water authority would not give the Board the time of day for discussion of hydrant rental charges. He asked if there was a right time to re-address the issue. The tax payers are being doubled billed. There was discussion on how to approach the water department. Ronnie Boyce made a motion to have 28-390's waterway repaired by Absolute Fire & Safety for a cost of $3,203.98. Absolute didn't need to look at the truck before hand where First Priority wanted $4,000.00 just to look at the truck. Rich Riopel seconded. All in favor. Shawn Thomas advised that the wireless in 28-366 is out of service. There was discussion on upgrading wireless service and the software for fire reporting. Ian advised that the account is being updated as to administrators, etc. Ian advised that Motorola was holding up the new radios. The radios are in at All-Com. They are working on programming. Ian asked Chris Cleary for a key to the back storage room at 28-4. The Board has a key to the room at 28-3. Chris Cleary asked about the exhaust system and 28-4. Was advised it is still in the works New Business: Richard Riopel reviewed the list of fire police equipment needed for Marv Wills. He needs a coat, vest, hat, rain pants, whistle, flashlight, etc. Also some type of radio. Maybe the radios being replaced in the chief's truck could be used for fire police. Robert Holmes made a motion to purchase the fire police equipment needed, Rich Riopel seconded. Ian asked for a motion for the service contract. Robert Holmes made a motion to have American Test perform ladder testing. Rich Riopel seconded. All in favor. Rich Riopoel motioned to have Waterway perform the hose testing at 19cents/foot, Ron Boyce seconded. All in favor. Joel Golub motioned to have Waterway perform pump testing at a charge of $250 per pump. Robert Holmes seconded. All in favor. Comments from the Floor: Ilene Caulfield stated that she was disappointed with the Board regarding the appointment to the vacant seat. She feels it was wrong to overlook the fact that there were 3 individuals who had recently run for a position on the Board. There was discussion as to why the Board appointed Ron Boyce due to the fact that he was not a member of either fire company.
Bill Cleary advised that some airpaks are out of compliance in July. Ian advised that there is no longer support on the old packs. They do not need to be replaced all at once. The old packs are still safe to use. Scott has a large inventory of parts. Desi Smith asked when the contracts between the Board and the Fire Companies are expected to bee issued as they run from March to March. Ian would like to schedule a workshop to discuss the contract proposals. Workshop was scheduled for March 15, 2013 at 7:30 p.m. The contracts will be presented at the May meeting. Chris Cleary advised that he needs 9 volt batteries. Ian asked for a bulk purchase of 9 volts and double A's.; The CRS System expires in 19 days; he needs batteries for a Minitor II; asked about the scanners for the Chief's truck, Ian advised he will follow up on same; asked about the failed hose in the back of 28-4's building, Ian will have someone come out and repair same; advised he needs a pager, pass alarm, helmet and helmet light for Rich Esposito, a helmet light for Dominick Esposito, a pass alarm, nomax hood and jacket light for Bob Seber and a jacket light for Bob Tansey. Ian asked Chris for a master list of 28-4's interior firefighters. Ian would like to include a helmet light as standard equipment. Chris advised that all the mask straps at 28-4 are stretched out. Ian asked for a total number of straps that they need; he needs a pager for Rich Esposito. Ian will have him sign one out; and he needs a charger for a minitor 3 plectron for Tom Glowacka. Chris also advised that they are missing 2 bottles from 28-4 Serial no. 602-65652 and 1J66524 and 2 packs are missing - #22 with a serial no. of 79600522 and #36 with a serial no. of 115S0703007845. Whenever he asks 28-3 to look for same he never gets an answer. Mark Mauerer handed over key fobs for 28-3. The fob has to be removable. Do not use them until you are told they work. Marlboro Fire District #1 was previously billed for District #2 and the Fire Inspectors fuel. Review the bill carefully!! Robert Holmes motioned to adjourn, Rich Riopel seconded. Meeting adjourned at 9:30 p.m. Respectfully submitted, CHRISTINE CROMER, Secretary