JEFFERSON-LEWIS-HAMILTON-HERKIMER-ONEIDA BOCES REOGANIZATIONAL MEETING 6:00 P.M. July 6, 2016 Clerk Presides 1. Meeting called to order by Clerk Patricia LaClair 2. Administer the Oath of Office to re-elected members James L. Lawrence, Jr., Michael J. Kramer, Peter E. Monaco 3. Report of the Nominating Committee by M. Kramer, L. Murray, M. Young. 4. Nominations for President. 5. Election of President. 6. Administer Oath of Office to President. 7. Nominations for Vice President. 8. Election of Vice President of the Board. 9. Administrator Oath of Office to Vice President. 10. Administrator Oath of Office to District Superintendent. President Presides 11. Appointment of Patricia LaClair as Clerk of the Board. 12. Appointment of William Dealing as Treasurer with authority to approve and sign checks. 13. Appointment of Elizabeth Peluso as Deputy Treasurer with authority to approve and sign checks. 14. Appointment of Michele Traynor as Purchasing Agent and Investment Officer. 15. Appointment of Stephen J. Todd as Certifier of Payroll. 16. Appointment of Assistant Superintendent for Programs Leslie LaRose as Deputy Purchasing Agent, Deputy Investment Officer and Deputy Certifier of Payroll. 17. Appointment of Dominic D Imperio as Title IX Officer. 18. Appointment of Timothy Collins as Section 504 Compliance Officer. 19. Appointment of Susan Shelmidine as Internal Claim s Auditor. Karen Plummer as Deputy.
20. Authorize the District Superintendent to execute such agreements and future requests for participation in the Office of Inter-municipal Legal Services Program and Inter-municipal Agreements for Edge agreements. 21. Appointment of Michele Traynor as Records Management Officer. 22. Appointment of Michele Traynor as Records Access Officer. 23. Appointment of Stephen Todd as Records Appeal Officer. 24. Appointment of Michael Lively as the Medicaid Compliance Officer. 25. Appointment of Leslie LaRose as the McKinney-Vento Homeless Liaison Officer. 26. Appointment of the firm Stackel & Navarra, CPA as the Auditor. 27. Appoint Fred Hauck as the Local Educational Agency Asbestos Designee and Michele Traynor as Dignity for ALL Students Act Coordinator. 28. Appoint the entire Board of Education to serve as the Audit Committee. 29. Authorize District Superintendent to contract with architects/engineers as BOCES needs evolve. 30. Appointment of Sarah Delaney-Rowland as Medical Examiner for Jefferson and Lewis County. 31. Authorize District Superintendent to create positions as supported by request for services from component districts to place new staff on the payroll in anticipation of Board approval at the next meeting based on program needs, budget appropriations and sufficient revenues. 32. Authorize the District Superintendent to approve out-of-state travel of staff in anticipation of Board approval at the next meeting based on the recommendation from the Director of the program. 32. Authorize District Superintendent to contract with attorneys as the needs of BOCES evolve. 33. Authorize District Superintendent to forward permission letters to authorize law enforcement officers to possess firearms pursuant to their duties upon district owned or leased property. 34. Authorize District Superintendent to make budget transfers up to $10,000. With documentation of such transfers to be presented to the Board for information 35. Authorize the Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES to act as the Local Education Agency (LEA) for and to participate in the following grants: Carl D. Perkins Act IV, In-Service Study Council at Syracuse University, Jefferson-Lewis Workforce Investment Board (WIB), High School Equivalency, Emergency Medical Technician (EMT) Training Program, EMT Refresher, Adult Basic Education Programs, In-Plant Training, Jefferson-Lewis Teacher Center, School Library System, Equivalent Attendance, Employment Preparation Education (EPE), Tech Prep, No Child Left Behind (NCLB), Regional Special Education Technical Assistance Support Centers Parts I, II and III, Mentor Teacher/Internship Program, Apprenticeship Related and Supplemental Instruction Program (ARSIP), Rural Utilities Services Distance Learning and Telemedicine Grant Program (RUS/DLT) and Prep Students with Disabilities IDEA, Part B, to exit to work (CDOS). 2
36. Authorize the approval of the By-Laws of the School Library System of Jefferson-Lewis BOCES. 37. Authorize administrative staff to advertise for bid, and to award to the lowest bidder meeting all specifications, for all instructional and office equipment and supplies, building materials, cooperative purchases of natural gas and electricity for component districts, patron s supplies needed for student projects, transportation for all programs, refuse collection, paving and budgeted equipment. 38. Authorize participation in the St. Lawrence-Lewis BOCES Cooperative Purchasing Program and adherence to guidelines set forth in the Cooperative Purchasing agreement for 2016-2017. 39. Authorize participation in the Madison-Oneida BOCES Mohawk Regional Information Center equipment bids adherence to guidelines set forth in the cooperative bidding agreement for 2016-2017. 40. Authorize Administrative Staff to advertise for bid, and to award to the highest bidder student projects in excess of $10,000 value, and to further authorize the Administration to participate in cooperative bidding agreements to purchase budgeted items. 41. Designate Community Bank, N.A. as the official depository for all funds. Identify Watertown Savings Bank Municipal Bank as an alternative bank depository for reserve accounts or investment accounts as needed. 42. Authorize the payment of the following recurring bills on an as needed basis to be determined by the business office, not to exceed the amounts listed for each bill or payment, with the understanding that after payment, such bills after payment are still subject to the BOCES normal approval, review, and internal claims audit procedures. Vendor Purpose Budget Code Dollar Amount Not to Exceed Elavon CC Payments 150-3010-400-01 $2,000.00 43. Authorize Administrators to approve petty cash expenditures, up to a $25.00 limit per transaction, as follows: M. Traynor, Central Office, Watertown $200.00 R. Berger, BTC $100.00 P. Mooney, HGSTC $100.00 M. Lively, Special Education $100.00 T. Gyoerkoe, Adult Education $75.00 44. Authorize Board members attendance at local and state school board conferences and workshops with expenses paid. 45. Authorize Board members attendance at national education conferences with expenses paid subject to prior approval on individual conference basis. 46. Authorize Administration to advertise the required free lunch, fire inspection and cooperative recruitment notices for the BOCES and component school districts. 47. Authorize BOCES to continue participation in the Jefferson-Lewis et al Health Care Plan and Black River Valley Schools Workers Compensation Program. 48. Authorize membership and payment of annual dues, (approximations), to the following organizations: 3
National School Boards Association ($2,700.00) New York State School Boards Association ($9,412.00) Rural Schools Program ($625.00) Greater Watertown/North Country Chamber of Commerce ($335.00) Lewis County Chamber of Commerce ($270.00) Jefferson-Lewis School Boards Association ($375.00) National Association of Federally Impacted Schools ($225.00) American Association of Education Service Agencies ($425.00) Association of United States Army Fort Drum Chapter ($125.00) Federal Policy Coordinators Network ($235.00) Fort Drum Regional Liaison Organization ($150.00) Leaf, Inc. Network ($1,000.00) BOCES-wide Educational Consortium ($1,800.00) BOCES-wide Educational Consortium Coordinator ($2,500.00) 49. Authorize President or Vice President of the Board to sign BOCES leases for rental of facilities. 50. BE IT RESOLVED that the Jefferson-Lewis Board of Cooperative Educational Services hereby authorizes the Board President to approve and execute agreements, contracts and other documents requiring Board approval, by signing said documents on behalf of the Board, and the Board Vice-President authorized to sign in the absence of the President for the school year. 51. BE IT RESOLVED that the Jefferson-Lewis Board of Cooperative Educational Services hereby authorizes the Purchasing Agent to assign funds intended to be used for specific purposes and to sign purchase orders and any contracts obligating the BOCES to the purchase of a good or service, and the Deputy Purchasing Agent to be authorized to assign funds intended to be used for specific purposes and to sign purchase orders in the absence of the Purchasing Agent for the school year. 52. BE IT RESOLVED that the Jefferson-Lewis Board of Cooperative Educational Services hereby authorizes the District Superintendent, or the Assistant Superintendent for Programs in the absence of the District Superintendent, or other Assistant Superintendent as may be needed in the absence of the Assistant Superintendent for Programs, to sign contracts, agreements, licenses, and other documents that aren t otherwise required to be signed by the Board President and/or the Purchasing Agent, for the school year. 53. Approve District Superintendent s attendance at conferences with expenses paid. 54. Approve establishment of the following student activity funds with responsibility for monitoring these funds as follows: Bohlen Technical Center Skills/USA Vocational Industrial Clubs of America (VICA) Tata Pawlowski, Faculty Advisor Alternative Center for Educational Services Linda Torres, Faculty Advisor 4
For All Activities Deborah Ricalton, Central Treasurer Tracy Gyoerkoe, Chief Faculty Advisor Russell Berger, Deputy Faculty Advisor National Vocational Technical Honor Society Pamela Thomas, Faculty Advisor Howard G. Sackett Technical Center Skills/USA Vocational Industrial Clubs of America (VICA) Amy Baker, Faculty Advisor For All Activities Rose Marolf, Central Treasurer Paul Mooney, Chief Faculty Advisor National Vocational Technical Honor Society Cindy Lapp, Faculty Advisor 55. Approve the establishment of the reimbursement rate for personal cell phone usage of a BOCES owned cell phone at $.20/minute (Policy Regulation #4241-R). 56. Authorize administration to conduct student internships and community-based training work-study programs in cooperation with community agencies and local businesses. 57. Designate the Watertown Daily Times and the Lowville Journal & Republican as the official newspapers. 58. Designate the date, time and place of official Board meetings. August 17, 2016 Jefferson Co. 6:00 p.m. September 21, 2016 Jefferson Co. 6:00 p.m. October 19, 2016 HGSTC 6:00 p.m. November 16, 2016 Boak Educational Center 6:00 p.m. December 21, 2016 Jefferson Co. 6:00 p.m. January 18, 2017 Jefferson Co. 6:00 p.m. February 8, 2017 HGSTC 6:00 p.m. March 15, 2017 Jefferson Co. 6:00 p.m. April 12, 2017 Jefferson Co. 6:00 p.m. Annual Meeting; 7:00 p.m. Regular Meeting May 10, 2017 HGSTC 6:00 p.m. June 21, 2017 Jefferson Co. 6:00 p.m. 59. Set the date, time, and location of the BOCES Annual Meeting (Suggested: Wednesday, April 12, 2017, at 7:00 p.m. at the Watertown Campus, Conference Rooms A/B). 60. Designate the Chairperson of the 2017 Annual Meeting. (2016-2017 President) 61. Set the date of the vote on BOCES Administration Budget and Board Election (Suggested: Tuesday, April 25, 2017). 62. Set the date, time, and location of the re-organizational/regular July meeting (Suggested: July 5, 2017) 5
63. Elect voting delegate and alternate to the New York State School Boards Association (NYSSBA) 97 th Annual Convention to be held in Buffalo, NY from October 17-29, 2016. 64. Elect representative and alternate to the Jefferson-Lewis School Board s Association s Executive Committee. (2015-2016 Representative G. Rice, Alternate L. Murray) 65. Appoint Legislative Reporter for BOCES (2015-2016 G. Rice) 66. Appoint members to the Board s Personnel, Policy and Curriculum Committees. Personnel Committee: (M. Kramer, L. Murray, M. Young) Policy Committee: (J. Lawrence, Jr., P. Monaco, G. Rice) Curriculum & Instruction: (A. Draper, B. Lofink, Sandra Young-Klindt) 67. Re-adoption of all Board Policies and Code of Ethics in effect during the previous year. 6