MINUTES OF A REGULAR MEETING OF THE ZION CITY COUNCIL HELD ON TUESDAY, FEBRUARY 4, 2003, AT 7:00 P.M. IN THE CITY COUNCIL CHAMBERS, CITY HALL, ZION, ILLINOIS Mayor Harrison called the meeting to order. On call of the roll the following answered present: Commissioners Winfrey, Taylor, DeTienne, Bennett and Mayor Harrison. Mayor Harrison led in the Pledge of Allegiance to the Flag. AGENDA CHANGES It was moved by Commissioner Taylor, seconded by Commissioner Bennett to accept the Council agenda with amendments as follows: Deleting to consider a resolution establishing the authority and appeal process for the Building Department Advisory Panel, item 8.a. Deleting to consider a resolution amending the Personnel Authorization for the Police Department, item 8.b. Deleting to consider an ordinance abating the tax levied for the year 2002 to pay the principal and interest on $20,000,000 Taxable General Obligation Bonds for the American International Hospital Project, item 9.a. Adding a Closed Session for the discussion of personnel and the purchase of real estate, item 11.a. Moving to consider approval of re-subdivision of property located in the 3300 block of Sheridan Road from item 10.h. to 11.b. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. LAKE COUNTY BROWNFIELD GRANT PRESENTATION Lake County Board representative Brent Paxton stated the County Board approved a Brownfield Grant for the demolition and clean up of the southeast corner of 21 st Street and Sheridan Road. Mr. Paxton presented the Lake County Brownfield Grant check in the amount of $34,618.25. CONSENT AGENDA It was moved by Commissioner DeTienne, seconded by Commissioner Bennett that the Consent Agenda be approved as follows: (a) MINUTES of a Regular Meeting and Closed Session held on January 21, 2003 at 7:17 P.M., with all members having previously received copies. (b) DEPARTMENTAL REPORTS: City Clerk s Monthly Report, January, 2003; Minutes of a Special Meeting and a Regular Meeting of the TIF Review Board held January 13, 2003 (c) BILLS: Vouchers 82268 through 82389 drawn on National City Bank, $495,954.98; Add back voided checks, $27,250.00 & $2,368.32; Total: $525,573.30
(d) PAYMENTS: Ancel, Glink, Diamond, Bush, DiCianni & Rolek, P.C., legal services, $405.00, $805.00, $980.00, $617.50, $617.50, $175.00, $1,007.50, $487.50, $33.75, $175.00, $101.25, $96.00, $325.00, $236.25, $33.75, $50.00, $210.00, $371.25, $1,050.00; Total: $7,777.25; Benchmark Environmental Services, Inc., Phase I assessment on property west of 3204 16 th Street, $1,615.00; John G. Edwards Construction Co., design for Fortner s Jewelry, $500.00; Architects, design/drafting work for Cackovic Realty, $500.00; Ramey s Auto Sales, façade grant program reimbursement, $50,000.00 The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. CITIZEN COMMENTS Sheri King requested waiver of a $35.00 turn on water fee, as she stated her water service has not been shut off. Commissioner Taylor and Commissioner Bennett will meet with Ms. King to resolve this matter. ABATING TAX/AMERICAN INTERNATIONAL HOSPITAL PROJECT It was moved by Commissioner Taylor, seconded by Commissioner DeTienne that an Ordinance (03-O-7) be passed abating the tax levied for the year 2002 to pay the principal of and interest on $30,000,000 taxable general obligation bonds (Alternate Revenue Source), series 2002 (Midwestern Regional Medical Center Project), of the City of Zion, Lake County, Illinois. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. Ordinance passed. ABATING TAX/WATERWORKS & SEWERAGE SYSTEM It was moved by Commissioner Bennett, seconded by Commissioner Taylor that an Ordinance (03-0-8) be passed abating the tax levied for the year 2002 to pay the principal of and interest on $3,500,000 taxable general obligation bonds (Waterworks & Sewerage System Alternate Revenue Source), series 2001, of the City of Zion, Lake County, Illinois. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. Ordinance passed. ABATING TAX/SHERIDAN ROAD IMPROVEMENTS It was moved by Commissioner Taylor, seconded by Commissioner DeTienne that an Ordinance (03-0-9) be passed abating the tax levied for the year 2002 to pay the principal of and interest on $4,975,000 general obligation bonds, series 2002-A, (Special Tax Allocation Fund Alternate Revenue Source) of the City of Zion, Lake County, Illinois. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. Ordinance passed. It was moved by Commissioner Taylor, seconded by Commissioner Winfrey that an Ordinance (03-0-10) be passed abating the tax levied for the year 2002 to pay the principal of and interest on $5,000,000 general obligation bonds, series 2002-B, (Combined Zion Energy LLC Agreement Fees and Motor Fuel Tax Receipts Alternate Revenue Source) of the City of Zion, Lake County, Illinois. The vote on roll call was: carried. Ordinance passed. ABATING TAX/ROAD IMPROVEMENTS It was moved by Commissioner DeTienne, seconded by Commissioner Bennett that an Ordinance (03-0-11) be passed abating the tax levied for the year 2002 to pay the principal of and interest on $3,000,000 general obligation bonds, series 2003, (Combined Zion Energy LLC Agreement Fees and Motor Fuel Tax Receipts Alternate Revenue Source) of the City of Zion, Lake County, Illinois. The vote on roll call was: carried. Ordinance passed. 2
VACATING UNIMPROVED ALLEYS It was moved by Commissioner Bennett, seconded by Commissioner DeTienne that an Ordinance (03-0- 12) be passed vacating certain unimproved alleys in the City of Zion. The vote on roll call was: carried. Ordinance passed. ACCOUNTING SYSTEM EVALUATION A memo (03-DOC-23) was received from Greg Schneider, requesting to conduct an evaluation of the City s accounting systems and records, in order to prepare for the implementation of GASB 34. GASB 34 is the Federal Statement No. 34 of the Governmental Accounting Standards Board for state and local governments, which needs to be implemented by April 2004. Mr. Schneider recommended retaining the accounting firm of Miller Cooper and Company to perform the evaluation at a cost not to exceed $3,000, which would allow for the preparation of a proposal for either assisting or fully implementing GASB 34. Commissioner Bennett stated Miller Cooper and Company would be performing an initial assessment, in order to determine the amount of work needed. It was moved by Commissioner Bennett, seconded by Commissioner Winfrey to grant permission to retain Miller Cooper and Company for the evaluation of the City s accounting systems and records at a cost not to exceed $3,000, in order to prepare for the implementation of GASB 34. The vote on roll call was: carried. LAKE COUNTY BROWNFIELD GRANT/ROUTE 173 & SHERIDAN RD A memo (03-DOC-24) was received from Delaine Rogers, requesting conveyance of the Lake County Brownfield Grant to James Kaplan Development for the project at Route 173 and Sheridan Road. The Lake County Board grant in the amount of $34,618.25 represents one half of the costs incurred by Kaplan Development to create a clean site in accordance with IEPA and Lake County guidelines. It was moved by Commissioner Taylor, seconded by Commissioner Bennett to approve the conveyance of the Lake County Brownfield Grant in the amount of $34,618.25 to James Kaplan Development for the project at Route 173 and Sheridan Road. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. FAÇADE GRANT PROGRAM/PALU-AY MEDICAL BUILDING A memo (03-DOC-25) was received from Delaine Rogers, regarding a façade grant application from Dr. Pedro Palu-ay for the Palu-ay Medical Building at 2606 Elisha Avenue. The Appearance Committee approved the request, recommending a grant in the amount of $150,000. This business has met the requirements of this program, and plans have been approved by the Fire/Rescue and Building Departments. It was moved by Commissioner Taylor, seconded by Commissioner Winfrey to approve the façade grant for the Palu-ay Medical Building at 2606 Elisha Avenue in an amount not to exceed $150,000, with payment to be made upon completion of construction. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. 3
FAÇADE GRANT PROGRAM/CARMEL HOUSE A memo (03-DOC-26) was received from Delaine Rogers, regarding a façade grant application from Andrew Delman of Urban 8 Zion Corp. for Carmel House at 2815 Elisha Avenue. The Appearance Committee approved the request, recommending a grant in the amount of $150,000. This business has met the requirements of this program, and plans have been approved by the Fire/Rescue and Building Departments. It was moved by Commissioner Winfrey, seconded by Commissioner Taylor to approve the façade grant for Carmel House at 2815 Elisha Avenue in an amount not to exceed $150,000, with payment to be made upon completion of construction. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. FAÇADE GRANT PROGRAM/LIBERTY CLEANERS A memo (03-DOC-27) was received from Delaine Rogers, regarding a façade grant application for Liberty Cleaners at 2730 Sheridan Road. The Appearance Committee approved the request, recommending a grant in the amount of $62,500. This business has met the requirements of this program, and plans have been approved by the Fire/Rescue and Building Departments. It was moved by Commissioner DeTienne, seconded by Commissioner Bennett to approve the façade grant for Liberty Cleaners at 2730 Sheridan Road in an amount not to exceed $62,500, with payment to be made upon completion of construction. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. FAÇADE GRANT PROGRAM/NU GLO CLEANERS A memo (03-DOC-28) was received from Delaine Rogers, regarding a façade grant application for Nu Glo Cleaners at 2501 Sheridan Road. The Appearance Committee approved the request, recommending a grant in the amount of $82,500. This business has met the requirements of this program, and plans have been approved by the Fire/Rescue and Building Departments. It was moved by Commissioner Taylor, seconded by Commissioner DeTienne to approve the façade grant for Nu Glo Cleaners at 2501 Sheridan Road in an amount not to exceed $82,500, with payment to be made upon completion of construction. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. ADMINISTRATION OF IEPA BROWNFIELD GRANT PROJECTS A memo (03-DOC-29) was received from Delaine Rogers, regarding the administration of IEPA Brownfield Grant projects. The City has been working with John Nardozzi of ENSR, International to complete the studies of various contaminated sites. Mr. Nardozzi is now with the firm of Terracon Environmental. ENSR, International has agreed to release Mr. Nardozzi s IEPA Brownfield Grant projects, so he may continue to represent Zion s interests. The grant is in the amount of $250,000. Ms. Rogers recommended adopting an agreement with Terracon Environmental, authorizing Mr. Nardozzi and this firm to serve as Zion s administering agency for the remainder of this grant project. It was moved by Commissioner Bennett, seconded by Commissioner Taylor to approve the environmental consulting services agreement with Terracon Environmental for the administration of the IEPA Brownfield Grant projects, subject to the City Attorney s review. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. 4
WATER SYSTEM/CONSUMER CONFIDENCE REPORT A memo (03-DOC-30) was received from Brian Usher, requesting to waive bids and authorize the printing of the 2003 Consumer Confidence Report for the City s water system. This report includes data required by State Statute. Mr. Usher stated he has received a quote from The Gemini Group for the production and distribution of 6,500 reports for a total cost of approximately $3,900. It was moved by Commissioner Taylor, seconded by Commissioner Winfrey to waive bids and approve a contract with The Gemini Group for the production and distribution of the 2003 Consumer Confidence Report for the City s water system in an amount not to exceed $4,000. The vote on roll call was: carried. LYDIA PARK MANOR & LYDIA PLACE/MAINTENANCE PERIOD A memo (03-DOC-31) was received from Brian Usher, stating the installation of public improvements have been completed for Lydia Park Manor and Lydia Place Subdivisions. Mr. Usher recommended authorizing a two-year maintenance period effective as of April 15, 2002 for the public improvements for both subdivisions. It was moved by Commissioner Taylor, seconded by Commissioner DeTienne to authorize a two-year maintenance period effective as of April 15, 2002 for public improvements in Lydia Park Manor Subdivision. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. It was moved by Commissioner Taylor, seconded by Commissioner DeTienne to authorize a two-year maintenance period effective as of April 15, 2002 for public improvements in Lydia Place Subdivision. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. ANNOUNCEMENTS February 4 February 9 February 18 February 18 February 20 February 25 March 8 Newly designed City website launched at www.cityofzion.com First Lady s Hearts & Flowers Art Show Township Board meeting City Council meeting Town Meeting with Cong. Phil Crane at Zion City Hall Workshop at 4:00 P.M. for the discussion of the street program Kiwanis Club Pancake Breakfast CLOSED SESSION It was moved by Commissioner DeTienne, seconded by Commissioner Taylor that the Council recess to Closed Session at 7:58 p.m. to discuss personnel and purchase of real estate. The vote on roll call was: carried. It was moved by Commissioner Taylor, seconded by Commissioner DeTienne to reconvene the Regular Council meeting at 9:32 p.m. with all members present. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. 5
3424 SHERIDAN ROAD/SIMPLE SUBDIVISION Mayor Harrison stated the Council discussed the possibility of purchasing property at 3424 Sheridan Road, agreeing that the City would not be interested in making this purchase. A memo (03-DOC-32) was received from Delaine Rogers, considering the resubdivision of property located at 3424 Sheridan Road into two parcels. The small parcel, with an 80-foot frontage on Sheridan Road, would be 80 by 40 feet. This simple subdivision will allow the owner to market the larger portion of the site, while considering future remediation on the smaller parcel. It was moved by Commissioner Taylor, seconded by Commissioner Winfrey to approve the simple subdivision of 3424 Sheridan Road, as presented. The vote on roll call was: Commissioners Winfrey, aye; Taylor, aye; DeTienne, aye; Bennett, aye; and Mayor Harrison, aye. Motion carried. ADJOURN There being no further business to come before the Council at this time, it was moved by Commissioner DeTienne, seconded by Commissioner Bennett and unanimously approved the meeting be adjourned at 9:34 p.m. Motion carried. City Clerk 6