PEKIN PARK DISTRICT MINUTES OF THE REGULAR BOARD MEETING OF PARK COMMISSIONERS 6:00 p.m. Thursday, December 10, 2015 At the Mineral Springs Park Robert N. Blackwell Administration Building 1701 Court Street, Pekin, IL 61554 1. Call to Order: President Cain called the meeting to order at 6:00 p.m. 2. Roll Call: The following commissioners were present: Scott Price, Dennis Barron, Jr., Kyle Cain, Greg Maloney and Paula Helm. Absent were Commissioners Marv Brown and Gary Gillis. Also in attendance were; Cameron Bettin, Executive Director; Dori Smith, Executive Director s Asst/Board Secretary; Richard Wherry, Park District Attorney; Tom Elliott, Superintendent of Parks; Steve Funk, Superintendent of Golf; Terri Gambetti, Superintendent of Recreation; Alisha Dault, Miller Center Administrator; Danny Englebright, Special Facilities Manager; Rich Hallam; Business Manager; Keith Knox; Parkside Athletics Manager and Tom Conlin, Chief of Police/Ranger Division. Press was not in attendance. 3. Additions to and/or Deletions from the Agenda, if any: None 4. Comments from the public: None 5. Consent Agenda and Approval of the same: Move to accept the Consent Agenda as presented or to accept all items in the Consent agenda except the item withdrawn. Motion: Dennis Barron, Jr. 2 nd : Scott Price 6. Motion to pass the items of business listed in the Consent Agenda: Move to pass the business items in the Consent Agenda by omnibus vote Motion: Paula Helm 2 nd : Dennis Barron, Jr. 1
7. Budget Performance Summary Report: November 2015 The Executive Director reviewed the Budget Performance Summary Report. He noted that the Recreation Fund improved, the Police Fund is $1,600 worse than budget due to a $700 delivery fee for the new used vehicle and unexpected maintenance on the old squad truck, the Golf Fund is better due to the good weather, the Arena is down due to the good weather and Parkside Athletics is about the same. He also noted that a weight loss/life style change program is in its development stage, and said he hopes when it s ready to begin, it will generate some memberships. 8. IRVSRA Representative Report: The ED reported that there was a special IRVSRA board meeting Tuesday to make a decision on who would be hired to fulfill the new full-time program manager position. He noted that there were eight applicants in all and that a decision had been made that he would announce in executive session. 9. Fair Board Representative Report: The ED stated no report but did note that the PCSA License Agreement had been executed by all parties involved. He also noted that the heaters were not delivered on time, but that they did come in today. He also noted that the Fair Board would be paying for a new water heater. 10. Pekin Park Foundation Report: No December meeting no report 11. Executive Director s Report: (ED) The ED reported that he and Alisha Dault had attended a 50+ Games meeting and that it had been decided to put the arts back in the games. He reported that the 50+ Games would be held May 11 15, 2016. He also reported that Park District Director s are involved and that Pickle ball would be played at Parkside Athletics. He also reported that the opening program and dinner would be held at the Miller Center. The ED reported that the park district received a thank you from the Tazewell County Veterans Assistance Commission for help with bleachers for their annual Veterans Day Program. 2
12. Attorney s Report: No report. 13. Staff Reports: Steve Funk reported that he was working on bids for the purchase of twenty golf cars for Parkview Golf Course. He noted that he would be replacing fifteen Yamaha golf cars. 14. Commissioner Comments: Commissioner Barron noted that he had a blast at the Winter Wonderland parade and loved using the golf cars. He also noted that Casey Smith did a great job speaking at Ambucs. Commissioner Helm urged those in attendance to check out the Winter Wonderland website. She noted that pictures had been posted to music. 15. Unfinished Business: None. 16. New Business: 1. Approval of Ordinance 15-9 - The ED noted that the percent of increase is 1.2% and that it would impact the average homeowner s tax bill by $1.07. Move to approve Ordinance 15-9 AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR PEKIN PARK DISTRICT, TAZEWELL AND PEORIA COUNTIES, ILLINOIS FOR THE YEAR 2015. Motion: Paula Helm 2 nd : Greg Maloney 2. Approval of Ordinance 15-10 The Executive Director noted that this is property along Veterans Drive that Pekin Hospital will build on. Move to approve Ordinance 15-10 AN ORDINANCE ANNEXING CERTAIN TERRRITORY TO THE PEKIN PARK DISTRICT, TAZEWELL AND PEORIA COUNTIES. Motion: Greg Maloney 2 nd : Scott Price 3
3. Approval of Resolution 15-14 - Move to approve Resolution 15-14 A RESOLUTION APPROVING AND DIRECTING THE EXECUTION OF A LICENSE AGREEMENT WITH PEKIN COMMUNITY SOFTBALL ASSOCIATION FOR USE OF FAIR ASSOCIATION LIVESTOCK REVIEW BUILDING. Motion: Dennis Barron, Jr. 2 nd : Scott Price All ayes by a roll call vote motion carried 4. Approval of the renewal quotation received from IPRF Move to approve the renewal quotation received in the amount of $76,009 from the Illinois Public Risk Fund (IPRF) for calendar year 2016. Motion: Paula Helm 2 nd : Dennis Barron, Jr. All ayes by a roll call vote motion carried 5. Discussion on setting a date for a retreat for the board of commissioners. After review of calendars the date of February 20, 2016 was agreed upon for a Board Retreat. Move to approve scheduling a Special Board Meeting on February 20, 2016 for the purpose of conducting a Board Retreat. Motion: Dennis Barron, Jr. 2 nd : Paula Helm 6. Discussion on setting a date for a ribbon cutting ceremony for the new addition at the Miller Center The Executive Director reported that he had contacted Tom Tesar to obtain information regarding Charlie Thomas s daughter so that an invite could be sent. He also indicated he would talk with Richard Wherry to obtain names of friends to be included. He also noted that the ribbon cutting ceremony would be held Saturday, February 6 th at either 11:00 a.m. or 1:00 p.m. 4
17. Executive Session: 1. Move to adjourn into executive session for the purpose of the acquisition of or lease of real property or the selling or rental price of real estate; the appointment, employment, compensation, discipline, dismissal, performance or personal status of employees, officers and legal counsel for the park district; and discussion of release of executive session minutes. Motion: Paula Helm 2 nd : Scott Price Time: 6:25 p.m. 2. Move to reconvene into open session. Motion: Scott Price 2 nd : Paula Helm Time: 7:20 p.m. 3. Move to release executive session minutes, except for February 14, 2013 and April 25, 2013. 18. Adjourn: Motion: Paula Helm 2 nd : Scott Price Move to adjourn this meeting. Motion: Dennis Barron, Jr. 2nd: Paula Helm Time: 7:22 p.m. Respectfully Submitted, Dori K. Smith, Secretary Board of Commissioners Pekin Park District 5