1 UNITED STATES OF AMERICA STATE OF MISSISSIPPI COUNTY OF LAFAYETTE CITY OF OXFORD REGULAR MEETING June 3, 2014 5:00 p.m. CALL TO ORDER: The meeting of the Mayor and Board of Aldermen of the City of Oxford, Mississippi, was called to order by Mayor Patterson at 5:00 p.m. on Tuesday, June 3, 2014, in the court room of the Oxford City Hall when and where the following were present: George G. Patterson Mayor Jay Hughes- Alderman Ward I Robyn Tannehill- Alderman Ward II Janice Antonow- Alderman Ward III Ulysses Howell- Alderman Ward IV Preston Taylor- Alderman Ward V Jason Bailey- Alderman Ward VI John Morgan-Alderman At Large- absent Mayo Mallette PLLC Of Counsel Lisa Carwyle City Clerk Bart Robinson- Director of Public Works Andrea Correll- Planning Director Joey East - Chief of Oxford Police Dept Cary Sallis - Fire Chief Amberlyn Liles- Supt. of Sanitation Randy Barber- Director of Building Department Rob Neely- Supt. of Electric Dept Hollis Green Supt of OCC Matt Davis- Director of Parking Billy Lamb- Supt. of Building & Grounds AGENDA: MINUTES: ACCOUNTS: Alderman Bailey to adopt the agenda for the meeting. All the aldermen present voting aye, Mayor Patterson Alderman Howell to adopt the minutes of the regular meeting on May 20, 2014. All the aldermen It was moved by Alderman Tannehill, seconded by Alderman Bailey to approve the payment of all accounts for the City. All the aldermen present voting aye, Mayor Patterson declared the motion carried.
2 RETIREMENT PROCLAMATION: LEADERSHIP LAFAYETTE: PARKING REQUIREMENTS: BAPTIST HOSPITAL NOISE MITIGATION PLAN: LAMAR ADVERTISING: ORDINANCE 2014-23: Alderman Antonow to adopt the retirement proclamation for Vicki Bishop, with regrets. All the Alderman Antonow to approve $500.00 from the 2% Tourism funds, for the Leadership Lafayette project for new signs at the gateways of Lafayette County. Alderman Tannehill requested they consult with Katrina Hourin and think about having a continuity of design and a branded image for Oxford. All the aldermen present voting aye, Mayor Patterson This was the second reading and public hearing of the proposed changes to the Downtown Parking District which would allow paid parking meters and setting of fees regarding violation of parking regulations. There was no comment from the public. The third reading and vote will be at the next board meeting. Bill Henning with Baptist Hospital came before the Mayor and Board of Aldermen. It was moved by Alderman Antonow, seconded by Alderman Tannehill to approve the compromise with Baptist Hospital of a potential legal situation regarding their noise mitigation plan and remove condition D from the Baptist site plan approval. The City will split the cost of a sound barrier with Baptist Hospital in the amount of $27,500.00 for the concrete panel fence that has been approved by the neighbors. Jan Cauthen, a neighbor, thanked the Planning Commission and Board of Aldermen for their work on the compromise. All the aldermen Alderman Taylor to approve the request of Lamar Advertising to work on Sunday to remove billboards at Chandler Nissan and Chickfila. All the Alderman Bailey to adopt Ordinance 2014-23, AN ORDINANCE AMENDING SECTION 98-15 OF THE STREETS, SIDEWALKS, ROADS AND BRIDGES SECTION OF THE CITY OF OXFORD CODE OF ORDINANCES Said Ordinance is recorded in Book 8 of the City of Oxford Code of Ordinances. All the aldermen present voting aye, Mayor Patterson
3 HISTORIC PRESERVATION DEMOLITION ORDINANCE: This was the second reading and public hearing of the proposed change to the Historic Preservation Demolition ordinance. There was no comment from the public. The third reading and vote will be at the next board meeting. AWS GOVERNMENT, EDUCATION AND NON-PROFIT SYMPOSIUM: Alderman Bailey to authorize Bob Opalko to travel to the AWS Government, Education and Non-profit Symposium in Washington, D.C. on June 23-26, 2014 with a cost of $1,173.00. All the aldermen CHANGE ORDER: Alderman Taylor to approve the change order for Jackson Avenue/Highway 6 Utility Relocation to decrease contract by $1,936.00. All the aldermen Alderman Hughes recused himself from the meeting at this time. COLUMBARIUM: Bart Robinson presented the bids for the Columbarium. The City received two bids for the Columbarium. The low bid was from D. Carroll Construction in the amount of $498,200.00 the other bid was from Red Hills Construction $539,000.00. D. Carroll Construction s bid had some informalities. Pope Mallette, City Attorney, said the City can waive the informalities on the bid documents and award to D. Carroll Construction, or not. On the third page of D. Carroll s bid, there is a bid form check list and none were checked. They submitted a checked list later the same day the bids were received. They didn t put N/A for the addenda, but that is a technical informality because there were not addenda to recognize. It was moved by Alderman Bailey, seconded by Alderman Howell to waive the omissions as insignificant and award the bid to D. Carroll Construction for the Columbarium. All the aldermen present voting aye, Mayor Patterson
4 Alderman Hughes returned to the meeting at this time. ELECTRIC DEPARTMENT BUDGET: MS CLASS I RUBBISH SITE OPERATOR TRAINING: TAXI ORDINANCE: BUDGET AMENDMENT: INTERNS: DARE CONFERENCE: SRO CONFERENCE: SRO REFRESHER COURSE: Alderman Hughes to approve the Electric Department Budget for 2015. All the aldermen It was moved by Alderman Taylor, seconded by Alderman Bailey to approve four Sanitation employees to attend MS Class I Rubbish Site Operator Certification Training in Jackson, MS on June 11-12, 2014 with a cost of $1,040.00. All the This was the first reading of the proposed changes to the taxi ordinance. The changes would require cameras in all taxis. The second reading and public hearing will be at the next board meeting. Alderman Antonow to amend the Police Department-Prisoner Care budget by $33,456.00. All the aldermen present voting aye, Mayor Patterson Alderman Tannehill to approve Stefun Gill and Cory Corso as interns with the Police Department. All the aldermen present voting aye, Mayor Patterson Alderman Bailey to approve three officers to attend the annual DARE Conference in Biloxi, MS on July 20-24, 2014 with a cost of $1,212.00. All the Alderman Tannehill to approve six officers to attend the MS Association of SRO s Conference on June 9-13, 2014 in Biloxi, MS at a cost of $1,230.00 from the DARE Fund. All the aldermen present voting aye, Mayor Patterson declared the motion carried. Alderman Howell to approve one officer to attend the SRO Refresher Course from June 2-4, 2014 in Meridian, MS at no cost to the City. All the
5 TAXI DRIVER: TAXI DRIVER/OWNERS: PEDICAB DRIVERS: PART TIME RESERVE OFFICERS: Alderman Howell to approve Eugene Webb as a taxi driver. All the aldermen present voting aye, Mayor Patterson It was moved by Alderman Taylor, seconded by Alderman Hughes to approve Robert Denton and Kenny Cooper as owners/drivers of Dixie Taxi Company. All the aldermen present voting aye, Mayor Patterson It was moved by Alderman Taylor, seconded by Alderman Howell to approve Ashley Hoffner and Scott O Bernesser as pedicab drivers. All the It was moved by Alderman Tannehill, seconded by Alderman Howell to approve the hour rate increase for Part-Time reserve officers. All the aldermen
6 COURT CLERK TRAVEL: MML: VOTING DELEGATES: EMPLOYMENT: RESIGNATION: Alderman Bailey to authorize Donna Fisher to travel to the Constituent Advisory Committee meeting in Jackson, MS on June 5-6, 2014 and the Municipal Court Judges Conference in Biloxi, MS on June 12-13, 2014 with no cost to the City. All the Alderman Taylor to authorize travel to MML for the Mayor, Aldermen and Department heads. All the Alderman Bailey to appoint Preston Taylor and John Morgan as voting delegates for the Mississippi Municipal League. All the aldermen present voting aye, Mayor Patterson Alderman Bailey to authorize the employment of Virginia Boyd Tyson as the administrative assistant to the Mayor with a salary of $30,068.60. All the Alderman Howell to accept the resignation of Lauren Brown as a reserve officer in the Police Department. All the aldermen present voting aye, Mayor Patterson EMPLOYMENT: EXECUTIVE SESSION: Alderman Taylor to approve Jeffrey Chandler, Ernesto Ponders, Jr., Kewuan Owens and Lecamerius Pettis as seasonal part-time Solid Waste Laborers. All the aldermen present voting aye, Mayor Patterson Alderman Antonow to consider executive session for four personnel issues in the Financial Department, Human Resource Department, Building and Grounds Department and Police Department and an update on litigation related to the Babb inclusion. All the aldermen present voting aye, Mayor Patterson Alderman Hughes to go into executive session. All the Alderman Howell to go into regular session. All the
7 ADVERTISEMENT: POLICE DEPARTMENT: ADJOURN: Alderman Tannehill to authorize the advertisement and employment of a Building and Grounds laborer. All the aldermen present voting aye, Mayor Patterson It was moved by Alderman Tannehill, seconded by Alderman Hughes to authorize the termination of Paul Garner on June 17, 2014, absent good cause. The Board will discuss the issue at the June 17, 2014 board meeting. All the aldermen present voting aye, Mayor Patterson declared the motion carried. Alderman Morgan to adjourn the meeting sine-die. All the aldermen voting aye, Mayor Patterson George G. Patterson, Mayor Lisa Carwyle, City Clerk