DRAFT MINUTES OF THE CITY COUNCIL MEETING CLOSED SESSION NOVATO CITY HALL-ADMINISTRATIVE OFFICES 922 MACHIN, NOVATO April 25, 2017 5:00pm 922 Machin Avenue Novato, CA 94945 415/899-8900 FAX 415/899-8213 www.novato.org The City Council Closed Session Meeting was called to order at 5:00 p.m. on Tuesday, April 25, 2017. A. CALL TO ORDER Mayor Denise Athas Mayor Pro Tem Josh Fryday Councilmembers Pam Drew Pat Eklund Eric Lucan City Manager Regan M. Candelario Present: Mayor Athas, Mayor Pro Tem Fryday, Councilmember Drew, Councilmember Eklund, and Councilmember Lucan. Absent: None. Roll was called with five of five Councilmembers present, creating a quorum. 1. Public Comment: None 2. Recess to Closed Session Council recessed into closed session B. CLOSED SESSION 1. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 PUBLIC EMPLOYEE PERFORMANCE EVALUATION OBJECTIVES SETTING & EVALUATION TOOL Title: City Manager No reportable actions. COUNCIL CONVENED TO OPEN SESSION 1
DRAFT MINUTES OF THE CITY COUNCIL MEETING NOVATO CITY HALL COUNCIL CHAMBERS 901 SHERMAN AVENUE, NOVATO APRIL 25, 2017 6:00pm 922 Machin Avenue Novato, CA 94945 415/899-8900 FAX 415/899-8213 www.novato.org Mayor Denise Athas Mayor Pro Tem Josh Fryday Councilmembers Pam Drew Pat Eklund Eric Lucan City Manager Regan M. Candelario The City Council Regular Meeting was called to order at 6:05 p.m. on Tuesday, April 25, 2017. A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL Present: Mayor Athas, Mayor Pro Tem Fryday, Councilmember Drew, Councilmember Eklund, Councilmember Lucan Roll was called with five of five Councilmembers present, creating a quorum. Staff Present: City Manager Regan Candelario, Assistant City Attorney Veronica Nebb, City Clerk Claudia Laughter, Public Works Director Russ Thompson, Deputy Director of Public Works Christopher Blunk, Interim Finance Manager Maureen Chapman, Technology Manager Scott Sanders, Interim Assistant City Manager/Consultant Joe Kreins B. CLOSED SESSION ANNOUNCEMENT A closed session was held prior to the open session with no reportable action. C. CEREMONIAL MATTERS/PRESENTATIONS - PROCLAMATION: Fair Housing Mayor Athas read the Proclamation for Fair Housing Month - PROCLAMATION: Alcohol Awareness Month Mayor Athas presented the Proclamation to Ally Hight, Cheryl Paddack, and Berta Campos-Anicetti and members of the North Bay Blue Ribbon Coalition. - CERTIFICATE OF RECOGNITION: Mayor Athas presented the certificate to Marv Giambastiani. - PRESENTATION: Officer Tyler Cantley presented the Novato Police Department s Saved by the Belt Award 04/25/17 CITY COUNCIL MEETING MINUTES 2 2
D. APPROVAL OF FINAL AGENDA, WAIVER OF THE READING OF ORDINANCES AND NOTICES OF INTENT MOTION TO APPROVE FINAL AGENDA, WAIVER OF THE READING OF ORDINANCES AND NOTICES OF INTENT M/S/C LUCAN/EKLAND AYES: 5 NAYS: 0 E. COUNCILMEMBER/CITY MANAGER REPORTS 1. CITY MANAGER REPORT CM Candelario gave updates on the following items: - Meeting with City Manager in Petaluma - League of California Cities Legislative Action Days 2. COUNCILMEMBER REPORTS Mayor Pro Tem Fryday reported on participating in a legislative luncheon which discussed AB 890, AB 1505, and AB 1350, participating in the Clean & Green Day, and that HUD recently released income limits for low-income housing. Councilmember Drew reported on participating in Clean & Green Day streetscaping. Councilmember Eklund reported on participating in Clean & Green Day, ABAG Executive Board meeting, plans to attend the MTC Meeting, and attended the League of California Cities Legislative Action Days. Councilmember Lucan reported on SMART Board discussions regarding quiet zones, the Community Homeless Fund, and a reminder on an upcoming Marin County Sea Level Rise workshop. Mayor Athas reported on also attending the Legislative Action Day, a ribbon cutting at Novato Chevrolet, met with constituents, participated in Clean & Green Day, attended Patient Day at Ultragenics, attended the Hamilton Community Open House, attended the Bahia Neighborhood Development Meeting, and attended the monthly Chamber of Commerce meeting. F. PUBLIC COMMENTS 1. Joan Goode General Plan & Hamilton 2. David Snyder Legal Aid of Marin Budget Process & Fair Housing 3. Melissa Havel Nova Lane off Ferris Drive Concerns of Drug Selling G. CONSENT CALENDAR PUBLIC COMMENT: None 1. Approve Specifications and Authorize Bid Advertisement for Measure A Group 8 & 9 Contract 2: Pavement Rehabilitation, CIP Project NO. 16-001 and NO. 17-001; make findings that the project is exempt from CEQA pursuant to CEQA Guidelines Section 15301 Existing 04/25/17 CITY COUNCIL MEETING MINUTES 3 3
Facilities Council approved the specs and bid advertisement. 2. Review and Approve Minutes from March 7, 2017 City Council Meeting Council approved the minutes. 3. Review and Approve Minutes from March 14, 2017 City Council Meeting Council approved the minutes. MOTION TO APPROVE ALL ITEMS ON THE CONSENT CALENDAR WITH COUNCILMEMBER LUCAN ABSTAINING FROM ITEM 1 AND MAYOR ATHAS ABSTAINING FROM ITEM 2 M/S/C FRYDAY/DREW AYES: 5 NAYS: 0 H. UNFINISHED AND OTHER BUSINESS No items were listed for this section. I. PUBLIC HEARINGS No items were listed for this section. J. GENERAL BUSINESS 4. REVIEW THE DRAFT GENERAL PLAN 2035 PUBLIC INPUT SUMMARY AND FEEDBACK ON THE ENVIRONMENTAL LEGACY, LIVING WELL, AND ECONOMIC VITALITY CHAPTERS, PROVIDE DIRECTION TO STAFF RELATING TO EDITS TO THE GENERAL PLAN Community Development Director Bob Brown and Christine O Rourke presented the segments of the General Plan for discussion. PUBLIC COMMENT: 1. Susan Stompe Marin Conservation League Clean & Green Involvement 2. Paul Minault Marin Conservation League Invasive Plant Identification Environmental Legacy: Councilmember Eklund asked for clarification on the difference between Baylands Quarter and overlay zone. Mr. Brown stated that Bayland is a County designation. Councilmember Lucan had no specific questions. Mayor Pro Tem Fryday asked for clarification of considering invasive species management. Mr. Brown stated it was a philosophy of the General Plan. Councilmember Drew asked staff to place a list of invasive plants on the City s website. Section 3-31 New Program Community Recycling Program staff recommended the program. Councilmember Eklund s suggestion that stores selling bottles add a condition that they participate or have a certified recycling center within ½ mile. Council agreed 3 (Fryday, Lucan, Athas) to 2 (Eklund, Drew) to stay with staff recommendations of state enforcement. Council took a 5 minute recess. 04/25/17 CITY COUNCIL MEETING MINUTES 4 4
Living Well: Councilmember Eklund suggested sections be added to Miwok Park, Marin MOCCA, Space Museum, Olompali State Park. Mr. Brown stated the additions could be made but only Miwok is owned by the City. Councilmember Eklund requested consideration of development impact fees program for extra commercial development. Council decided 3 (Fryday, Lucan, Athas) to 2 (Eklund, Drew) to not include the addition. Council agreed to Councilmember Drew s suggestion of a mental health outreach provider and crisis intervention. Council agreed to Section 4-24, 4C for additional costs for paving. Economic Vitality: Section EV p. 72 Council agreed to changes in descriptors to include positive statements. Sections EV 1A, 1B, and 1C suggestions were accepted. Section EV 1F, Council agreed 3 (Fryday, Lucan, Athas) to 2 (Eklund, Drew) to keep the statement without using the word strategic. Section EV 6 Council agreed to Councilmember Eklund s proposed changes. 5. ADOPT RESOLUTION TO APPROVE THE ADDITION OF A SUSTAINABILITY PROGRAMS COORDINATOR I/II TO THE CITY S CLASSIFICATION PLAN (ITEM CARRIED OVER FROM 4/18/17 MEETING-CONSENT CALENDAR) Councilmember Eklund reviewed her reasons for pulling the item from the Consent Calendar including discussion of the position being limited term or not, and incorporation of suggested duties including grant research and application, stormwater reuse programs, and development of mechanisms to achieve sustainable goals and objectives. She suggested a Intergovernmental Personnel Agreement (IPA) to save on CalPERS costs. Mayor Athas stated concerns for the information being off topic. Ms. Nebb stated the Council is to take action on the proposed item as presented as an action item to approve a position and add the classification. MOTION TO ADOPT THE RESOLUTION TO APPROVE THE ADDITION OF A SUSTAINABILITY PROGRAMS COORDINATOR I/II TO THE CITY S CLASSIFICATION PLAN AND INCLUDE COUNCILMEMBER EKLUND WITHOUT LIMITED TERM REQUIREMENT M/S FRYDAY PUBLIC COMMENT: 1. Susan Stompe MCL support for position AMENDED MOTION: APPROVE THE RESOLUTION WITH THE SUGGESTED EDITS OF COUNCILMEMBER EKLUND TO THE JOB DESCRIPTION M/S FRYDAY/EKLUND AYES: 5 NAYS: 0 Council took a 5 minute recess. 04/25/17 CITY COUNCIL MEETING MINUTES 5 5
6. OPERATING BUDGET WORKSHOP FY 2017/18 DEPARTMENT BUDGET PRESENTATIONS AND PROPOSED OPERATING BUDGET RECOMMENDATIONS Interim Finance Manager Maureen Chapman and Accounting Supervisor Gina Javier reviewed the PowerPoint presentation of the Operating Budget Review for FY 2017/18. Mayor Pro Tem Fryday requested seeing proposed Measure F Funding broken out in more detail. Councilmember Eklund also requested staff report on proposed funding contributions for Hill Recreation Project from community groups and identification of $2 million Measure F fund allocation. Ms. Chapman stated the funds were a combination of some CIP project spending and current staffing for the year with some limited term positions already designated to come from that fund. Councilmember Drew requested more time to review the budget. Councilmember Lucan stated there were more community budget workshops than previous years. PUBLIC COMMENT: None. Parks, Recreation, and Community Services Interim Community Services Director Kevin Conklin presented the PRC PowerPoint segment. Mayor Pro Tem Fryday asked for clarification of the Community Garden within the budget. Mr. Conklin stated staff was working with the City Manager and have been holding meetings with volunteers and staff to determine a final location and agreement. Councilmembers Drew and Eklund stated their support of the additional gym instructor. Councilmember Eklund asked if the budget had been reviewed by the Parks Commission. Mr. Conklin stated it would be at their next scheduled meeting. Councilmember Eklund requested feedback from the Commission and increased activities for adults. Mayor Athas requested incorporation of concessions for the Pocket Park Movie Nights. PUBLIC COMMENT: 1. Courtney Bladen Dog Park Renovation Mr. Conklin stated the Dog Park was a CIP Project and he was only reviewing the PRC highlights. Community Development Mr. Brown reviewed the Community Development PowerPoint slides. Councilmember Eklund asked about a zoning code update. Mr. Brown stated the zoning code it would be addressed later this summer with the General Plan adoptions. Councilmember Lucan asked about One Stop Shop hours and Mr. Brown stated staff would like to expand the hours so the public would have the ability to talk to an inspector in the afternoons. Mayor Pro Tem Fryday stated the public feedback he has received was the challenge of the permitting hours and efficiency. Mr. Brown stated permitting for businesses is more complex than for residential projects which can also include coordination with Fire and County Health agencies. Mayor Athas asked about availability for the availability for the public to download housing plans online. Mr. Brown stated it is the intention and permit documents are public record available in the permit tracking system. 04/25/17 CITY COUNCIL MEETING MINUTES 6 6
Central Administrative Services City Manager Candelario reviewed the PowerPoint slides for the Central Administrative Services section. Councilmember Eklund requested making Economic Development of key commercial properties a top priority. Mayor Pro Tem Fryday requested a breakdown of attorney costs for outside firms the City uses. Councilmember Drew asked for an update to the Strategic Plan for Hamilton City-owned properties. Administrative Services CM Candelario presented the PowerPoint slides for the Administrative Services section. Mayor Pro Tem Fryday asked for clarification of HR Legal Fees. Ms. Chapman stated they were for outside counsel on specific personnel legal issues. Councilmember Eklund asked for an estimate to study the parks development impact fee for commercial and the amount the previous year. Police Department Chief Adam McGill reviewed the PowerPoint slides from the Police Department. Councilmember Drew asked if Council approved a mental health officer, would PD accept the position. Chief McGill stated they would be open to discussion. Councilmember Eklund requested costs for last 5 fiscal years on overtime. Public Works - Public Works Director Russ Thompson presented the PowerPoint slides for Public Works. Councilmember Lucan asked for clarification of the City going Deep Green and the policy for opting in and out. Councilmember Drew asked for clarification on the cost increases for Dog Bone Meadow. Mr. Thompson stated the additional information on current design would be presented to the Council. CM Candelario stated Staff would review the recommendations and requests and provide feedback at the May 9, 2017 Regular Meeting. K. COMMISSIONS, COMMITTEES, AND BOARDS (CCB) APPOINTMENTS No appointments were made to fill vacancy/vacancies on Council Commissions, Committees, or Boards. L. WORK STUDY SESSION No items were listed for this section. M. ADJOURNMENT M/S/C LUCAN/FRYDAY AYES: 5 NAYS: 0 MEETING ADJOURNED AT 11:35 P.M. 04/25/17 CITY COUNCIL MEETING MINUTES 7 7