213 683 3333 I FAX 213 892 0093 I TTY 213 553 8488 AGENDA AND NOTICE OF A PUBLIC MEETING OF THE LOS ANGELES HOMELESS SERVICES AUTHORITY COMMISSION Friday, October 28, 2016 9:00 a.m. Los Angeles Homeless Services Authority 811 Wilshire Boulevard, 5 th Floor Los Angeles, CA 90017 AGENDA NO. ITEM AND DESCRIPTION PRESENTER PAGE Call to Order/Roll Call/Establishment of Quorum Agenda Items The public will have an opportunity to speak to any agenda item when the item is called and before action is taken. A Request to Speak Form must be submitted to the Secretary prior to the completion of the agenda item. The Chair will determine the order of speaking and unless the Chair grants more or less time, the speaker s limit is two (2) minutes on each agenda item, subject to the total 20 minute period. 1.0 Review and approve the minutes from the Commission Meeting held on Friday, September 23, 2016. 2.0 Consent Calendar (Unless a Commissioner removes an item listed in this section or a Request to Speak form on the item is received by the Chair from a member of the public, this section will be voted upon without debate or presentations.) 2.1 Authorize Executive Director to enter into Winter Shelter subrecipient contract renewals funded by the City of Los Angeles Housing and Community Investment Department (HCIDLA) and the County of Los Angeles (County) Chief Executive Office (CEO), as shown on the attachment, subject to funding allocated to LAHSA. In the event that funding period or amount allocated from HCIDLA or County is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into subrecipient agreements as deemed appropriate. 2.2 Authorize Executive Director to enter into a subrecipient agreement with the Salvation Army with funding provided by the Housing and Community Investment Department of the City of Los Angeles (HCIDLA) to support the provision of Homeless Family Solution System services. In the event that funding period or amount allocated by HCIDLA is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into the agreement as deemed appropriate. 2.3 Authorize Executive Director to enter into subrecipient agreements with the providers listed below with funding provided by the Housing and Community Investment Department of the City of Los Angeles (HCIDLA) to support the continuation of programs providing services to homeless women and
LAHSA Commission Agenda Friday, October 28, 2016 children who are victims of domestic violence (DV). In the event that funding period or amount allocated by HCIDLA is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into the agreement as deemed appropriate. 3.0 Executive Director Report. Karla Barrow 4.0 Update on Organizational Capacity. Karla Barrow 5.0 Report on the Programs & Evaluation Committee Meeting held on Thursday, October 20, 2016. 6.0 Report on the Policy & Planning Committee Meeting held on Thursday, October 20, 2016. 7.0 Report on the Finance, Contracts & Grants Management Committee Meeting held on Friday, October 21, 2016. Commissioner Pearson Commissioner Adamson Commissioner Dusseault 8.0 Commissioner updates and agenda requests for future meetings. Commissioner Greuel 9.0 Public Participation Each Public Participant speaker is limited to three (3) minutes and may address any topic within the Commission s jurisdiction. A Request to Speak Form must be filled out and submitted to the Secretary prior to the beginning of Public Participation. Subject to the total 20minute period, each Public Participation speaker is limited to three (3) minutes. Adjournment Packets of materials on agenda items are available to the public during normal business hours at 811 Wilshire Boulevard, 6 th Floor, Los Angeles, CA 90017. For further information, you may call 2136833333. Upon request, sign language interpreters, materials in alternative formats and other accommodations are available to the public for LAHSA meetings. All requests for reasonable accommodations must be made at least three working days (72 Hours) in advance of the scheduled meeting date. For additional information, contact LAHSA at (213) 6833333 or TTY (213) 5538488.
Item 1.0 MINUTES OF THE LOS ANGELES HOMELESS SERVICES AUTHORITY COMMISSION Held September 23, 2016 The Los Angeles Homeless Services Authority Commission Meeting, held in the LAHSA office, located at 811 Wilshire Blvd, 5 th Floor, Los Angeles, California, was called to order at 9:16 a.m. by Commissioner Greuel. Attendance: LAHSA Commissioners Present: Wendy Greuel, Chair Noah Farkas, Vice Chair Larry Adamson Sarah Dusseault Mike Neely Owen Newcomer Booker Pearson LAHSA Commissioners Absent: Kelvin Sauls Attorneys Present: Aleen Langton, County Counsel LAHSA Staff: Peter Lynn, Executive Director Eileen Bryson, Board Liaison Josh Decell, Acting Director of Programs Shannan VerGow, Project Coordinator Shalon Zeferjahn, Contracts Unit Manager Call to Order/Roll Call/Establishment of Quorum Roll was called and quorum was established at 9:16 a.m. Commissioner Greuel explained that Commissioner Goldsmith has been appointed and confirmed to the Police Commission and will no longer be serving on the LAHSA Commission. She also noted that Kelli Bernard has been confirmed by committee but not yet by the full Council. 1.0 Review and approve the minutes from the Commission Meeting held on Friday, August 26, 2016. Motion: Commissioner Adamson moved and Commissioner Pearson seconded approval of the minutes as presented. Commissioner Neely requested that Item 2.1. be removed from the Consent Calendar. Commissioner Dusseault arrived at 9:18. 2.0 Consent Calendar (Unless a Commissioner removes an item listed in this section or a Request to Speak form on the item is received by the Chair from a member of the public, this section will be voted upon without debate or presentations.)
LAHSA Commission Minutes of September 23, 2016 2.1 Approve the quality evaluation results of the 2017 Homeless Management Information System (HMIS) Request for Proposals (RFP) and authorize Executive Director to enter into contract with the recommended agency. 2.2 Authorize LAHSA Commission to adopt a resolution instructing LAHSA staff to refrain from conducting business with the State of North Carolina, including participation in any conventions or other business that would require expenditure of LAHSA resources, until such time that House Bill 2 (HB 2) is repealed. Motion: Commissioner Adamson moved and Commissioner Newcomer seconded approval of consent calendar. 2.1 Approve the quality evaluation results of the 2017 Homeless Management Information System (HMIS) Request for Proposals (RFP) and authorize Executive Director to enter into contract with the recommended agency. Commissioner Neely relayed the request that HCID be informed on the new HMIS provider. Motion: Commissioner Adamson moved and Commissioner Pearson seconded approval of consent calendar Item 2.1. Commissioner Farkas arrived at 9:25 am. 3.0 Authorize Executive Director to accept funding from the Chief Executive Officer of Los Angeles County (CEO) for implementation of an Intimate Partner Violence (IPV) Rapid Rehousing Pilot program in support of County Homeless Strategy B3. In the event that funding period or amount allocated is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into subrecipient agreements as deemed appropriate. Shalon Zeferjahn, Contracts Unit Manager, gave the report: Staff requested the authorization as described in the provided memo. There was discussion about the new title of Intimate Partner Violence and how that affects service resources. Josh Decell, Acting Director of Programs, explained that the pilot program includes hiring a subject matter expert consultant to help design the program. Motion: Commissioner Neely moved and Commissioner Dusseault seconded to authorize Executive Director to accept funding from the Chief Executive Officer of Los Angeles County (CEO) for implementation of an Intimate Partner Violence (IPV) Rapid Rehousing Pilot program in support of County Homeless Strategy B3. In the event that funding period or amount allocated is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into subrecipient agreements as deemed appropriate. Commissioner Greuel introduced City of Deputy Mayor Brenda Shockley. 4.0 Authorize Executive Director to enter into Amendment 5 to the General Funds Agreement C126258 for FY 1617 with the City of Los Angeles Housing and Community (HCIDLA). In the event that funding period or amount allocated by HCIDLA to LAHSA is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into subrecipient agreements as deemed appropriate. Shalon Zeferjahn, Contracts Unit Manager, gave the report:
LAHSA Commission Minutes of September 23, 2016 Staff requested the authorization as described in the provided memo. Motion: Commissioner Dusseault moved and Commissioner Pearson seconded to authorize Executive Director to enter into Amendment 5 to the General Funds Agreement C126258 for FY 1617 with the City of Los Angeles Housing and Community (HCIDLA). In the event that funding period or amount allocated by HCIDLA to LAHSA is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into subrecipient agreements as deemed appropriate. Commissioner Greuel asked that there be a presentation on the HOPE project in the future. Mr. Lynn stated the intention to make a presentation once all four programs are in operation. 5.0 Authorize Executive Director to enter into Subrecipient Agreements as described in the table below with funding provided by the Housing and Community Investment Department of the City of Los Angeles (HCIDLA). In the event that funding period or amount allocated by HCIDLA to LAHSA is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into the agreements as deemed appropriate. Shalon Zeferjahn, Contracts Unit Manager, gave the report: Staff requested the authorization as described in the provided memo. Commissioner Adamson asked how the subrecipients were selected. Staff explained that the City directed the contracting with LA Family Housing and the inclusion of Chrysalis is an extension of their existing project. Commissioner Neely suggested going to bid on this contract as soon as possible. Motion: Commissioner Dusseault moved and Commissioner Pearson seconded to authorize Executive Director to enter into Subrecipient Agreements as described in the table below with funding provided by the Housing and Community Investment Department of the City of Los Angeles (HCIDLA). In the event that funding period or amount allocated by HCIDLA to LAHSA is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into the agreements as deemed appropriate. 6.0 Authorize Executive Director to enter into an agreement, funded by City General Funds, as described in the table below, with Chrysalis for the purpose of implementing the City s Comprehensive Homeless strategies 6A and 6E. In the event that funding period or amount allocated from the City to LAHSA is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into agreements as deemed appropriate. Shalon Zeferjahn, Contracts Unit Manager, gave the report: There was no presentation or discussion. Motion: Commissioner Adamson moved and Commissioner Dusseault seconded to authorize Executive Director to enter into an agreement, funded by City General Funds, as described in the table below, with Chrysalis for the purpose of implementing the City s Comprehensive Homeless strategies 6A and 6E. In the event that funding period or amount allocated from the City to LAHSA is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into agreements as deemed appropriate. 7.0 Authorize Executive Director to enter into agreements, funded by City General Funds, as described in the table below, with subrecipients for the purpose of supporting Access Centers which will provide gateways into the Coordinated Entry System (CES). In the event that funding period or amount allocated is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into agreements as deemed appropriate.
LAHSA Commission Minutes of September 23, 2016 Shalon Zeferjahn, Contracts Unit Manager, gave the report: Staff requested the authorization as described in the provided memo. Commissioner Greuel noted that the term goes to 2017 and staff shared that the first contract on the list has been removed because that facility is no longer in operation. Commissioner Adamson asked how these facilities were chosen. Mr. Lynn explained that these were existing access centers and included in the coordinated entry system. Motion: Commissioner Neely moved and Commissioner Pearson seconded to authorize Executive Director to enter into agreements, funded by City General Funds, as described in the table below, with subrecipients for the purpose of supporting Access Centers which will provide gateways into the Coordinated Entry System (CES). In the event that funding period or amount allocated is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into agreements as deemed appropriate. 8.0 Executive Director Report. Peter Lynn, Executive Director, gave the report: Mr. Lynn updated the Commission on issues and events for LAHSA and the Los Angeles Continuum of Care, including the NOFA submission, implementation of the City and County homeless initiative strategies, continued engagement with the LAPD HOPE teams, 100 Day Challenge for Youth. There was discussion about the makeup of the Regional Homeless Advisory Committee. It will come back to Commission for more input in the future. Mr. Lynn recognized new hires, promotions, service anniversaries and the September employee of the month. 9.0 Update on City and County Homeless Initiative Strategies Implementation. Shannan VerGow, Project Coordinator, gave the report: Staff updated the Commission on the implementation status of the City and County Homeless Initiative Strategies. Commissioner Neely asked that the quarterly report to the CAO s Office be sent to the Commissioners. Commissioner Farkas asked if there was a plan for a permanent funding source for these initiatives. Staff and Mr. Lynn explained some of the options under consideration, including ballot issues. 10.0 Report on the Programs & Evaluation Committee Meeting held on Thursday, September 15, 2016. Commissioner Pearson gave the report: Most of the items were covered previously. Commissioner Pearson complimented Josh Decell and his team on the family dashboard in development. 11.0 Report on the Policy & Planning Committee Meeting held on Thursday, September 15, 2016. Commissioner Adamson gave the report: The action item was covered on the consent calendar. Commissioner Adamson asked the commissioners to reserve January 24, 25 and 26 for the Homeless Count, and to share suggestions for deployment sites and partners. 12.0 Appointment and acceptance of 201617 Committee members. Commissioner Greuel gave the report:
LAHSA Commission Minutes of September 23, 2016 Commissioner Greuel appointed commissioners to committees as follows: EXECUTIVE Wendy Greuel, Chair Noah Farkas, Vice Chair Plus Chair or Vice Chair of Appropriate Committee PROGRAMS & EVALUATION Booker Pearson, Chair Owen Newcomer, Vice Chair Kelvin Sauls Larry Adamson, 1st Alternate* Noah Farkas, 2nd Alternate* POLICY & PLANNING Larry Adamson, Chair Noah Farkas, Vice Chair Owen Newcomer Kelvin Sauls, 1st Alternate* Mike Neely, 2nd Alternate* FINANCE, CONTRACTS & GRANTS MANAGEMENT Sarah Dusseault, Chair Mike Neely, Vice Chair Kelli Bernard (Commissioner Designate) Kelvin Sauls, 1st Alternate* No 2nd Alternate PERSONNEL Wendy Greuel, Chair Kelvin Sauls, Vice Chair Kelli Bernard (Commissioner Designate) Sarah Dusseault, Alternate* AUDIT Owen Newcomer, Chair Larry Adamson, Vice Chair Booker Pearson Noah Farkas, Alternate* Motion: Commissioner Newcomer moved and Commissioner Dusseault seconded to accept the committee structure as appointed. 13.0 Notice of Closed Session Public Employee Performance Evaluation (California Government Code 54957) The commission went into closed session at 10:46 am. The commission returned from closed session at 11:35 am. 14.0 Report on Closed Session. Commissioner Greuel reported: No action was taken and the item was continued to the next meeting. A report on comparable compensation was requested. 15.0 Discussion and action on Proposed Compensation for Executive Director. No action was taken.
LAHSA Commission Minutes of September 23, 2016 16.0 Commissioner updates and agenda requests for future meetings. Commissioner Greuel 17.0 Public Participation Public Speaker: Deputy Mayor Brenda Shockley Adjournment The meeting was adjourned at 11:36 a.m.
ADMINISTRATIVE OFFICE 811 Wilshire Blvd, 6 th Floor Los Angeles, CA 90017 Ph: 213.683.3333 Fx: 213.892.0093 TTY: 213.553.8488 www.lahsa.org To: From: Finance, Contracts and Grants Management Committee Shalon Zeferjahn, Contracts Unit Manager Date: October 21, 2016 CC: Re: Peter Lynn, Executive Director Stuart Jackson, Chief Financial Officer Christopher Callandrillo, Director of Programs Daniel Fisher, Associate Director of Operations Programs Department Authorization for Executive Director to Enter Into Winter Shelter Subrecipient Contracts for the Period November 1, 2016 through March 31, 2017. Staff Recommendation: Staff recommends that LAHSA s Commission authorize LAHSA s Executive Director to enter into subrecipient contract renewals funded by the City of Los Angeles Housing and Community Investment Department ( HCIDLA ) and the County of Los Angeles ( County ) Chief Executive Office ( CEO ), as shown on the attachment, subject to funding allocated to LAHSA. Staff further recommends, in the event that funding period or amount allocated from HCIDLA or County is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into subrecipient agreements as deemed appropriate by the Executive Director. Background: LAHSA administers, from HCIDLA and County, annual funding to support the operation of winter shelter programs which provide safe and secure shelter and protection from inclement weather conditions during the coldest and wettest months of the year. The providers shown on the attachment were awarded funding pursuant to the 2015 Request for Proposals ( RFP ) for Winter Shelter Program ( WSP ) which allowed for the option to renew for 2016 2017 and 20172018 program years, contingent upon funding availability, and provided WSP service in the 20152016 winter season. Justification: This authorization would enable LAHSA to renew subrecipient agreements and continue to support the efforts of WSP providers to ensure the provision of safe and secure shelter and protection from the elements during harsh weather conditions that may to occur during the 201617 winter season. Staff has determined that the administrative dollars associated with this funding are adequate to cover costs associated with administering the funding. A Joint Authority Created by the City and County of Los Angeles
Los Angeles Homeless Services Authority Winter shelter Program Bed & Funding 201516 No. of bed funded and awarded 201617 available Funding Service Provider Contract number SPA SD CD No. of Beds Funding PBN ESG GF Total Total City City 1,426,678 289,127 1,715,805 Testimonial Community Love Center 2016WSP02 6 60 125,580 $ 23.00 Total City 1,426,678 289,127 1,715,805 Hope of the Valley Rescue Mission* 2016WSP03 2 120 218,400 $ 20.00 Bethel Los Angeles CDC 2016WSP05 6 200 418,600 $ 23.00 County First To Serve, Inc.* 2016WSP06 5 160 291,200 $ 20.00 572,612 570,057 1,142,669 Hope of the Valley Rescue Mission 2016WSP04 2 100 209,300 $ 23.00 Total County 572,612 570,057 1,142,669 First To Serve, Inc. 2016WSP07 6 150 313,950 $ 23.00 TOTAL 1,999,290 859,184 2,858,474 Weingart Center Association 2016WSP08 4 36 65,520 $ 20.00 Pathway to yor Future 6 0 $ Ascencia 2 0 $ TBD 2016WSP25 6 35 73,255 $ 23.00 $ Total City 861 1,715,805 County The Salvation Army, a California corporation* 2016WSP09 7 79 144,490 $ 20.00 City of Lancaster 2016WSP10 1 39 81,627 $ 23.00 East San Gabriel Valley Coalition for the Homeless 2016WSP11 3 174 316,680 $ 20.00 Santa Clarita Comm Dev Corp DBA Bridge to Home 2016WSP12 2 60 109,200 $ 20.00 Long Beach Rescue Mission* 8 0 $ Volunteers of America of Los Angeles* 2015WSP14 3 104 189,280 $ 20.00 First to Serve 2016WSP16 8 0 $ Ascencia 2016WSP17 2 0 $ TBD 2016WSP26 8 144 301,392 $ 23.00 $ Total County 600 1,142,669 TOTAL 1461 2,858,474 10/12/201612:07 PM M:\Meeting Materials\FCGM\2016\10.21.16\Item 3.1 201617 WSP Funding AllocationAvailable funding
ADMINISTRATIVE OFFICE 811 Wilshire Blvd, 6 th Floor Los Angeles, CA 90017 Ph: 213.683.3333 Fx: 213.892.0093 TTY: 213.553.8488 www.lahsa.org To: From: Finance, Contracts and Grants Management Committee Shalon Zeferjahn, Contracts Unit Manager Date: October 21, 2016 CC: Re: Peter Lynn, Executive Director Stuart Jackson, Chief Financial Officer Christopher Callandrillo, Director of Programs Daniel Fisher, Associate Director of Operations Programs Department Authorization to Enter into Subrecipient Agreement with the Salvation Army to Provide Homeless Family Solutions System ( HFSS ) Services for the Term October 1, 2016 to June 30, 2017. Staff Recommendation: Staff recommends that LAHSA s Commission authorize LAHSA s Executive Director to enter into a Subrecipient Agreement with the Salvation Army with funding provided by the Housing and Community Investment Department of the City of Los Angeles ( HCIDLA ) to support the provision of Homeless Family Solution System services in Service Planning Area (SPA) 5. Staff further recommends, in the event that funding period or amount allocated by HCIDLA to LAHSA is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into the agreement as deemed appropriate by the Executive Director. Background: LAHSA administers funding from the City of Los Angeles to support the operation of a variety of homeless programs. HFSS programs address the needs of a particularly vulnerable population. Funding for the project listed in the table below will enable LAHSA to continue addressing the needs of families in the City of Los Angeles. Contract Number Contractor s Name Project Name Term Amount 2016HFSS21 The Salvation Army HFSS Family Crisis Housing 1012016 to 6302017 $169,278.00 Justification: This authorization would enable LAHSA to support the Salvation Army s family crisis housing program in SPA 5. It would enable them to provide additional beds for families in the City. Staff has determined that the administrative dollars associated with this funding are adequate to cover costs associated with administering the funding. A Joint Authority Created by the City and County of Los Angeles
ADMINISTRATIVE OFFICE 811 Wilshire Blvd, 6 th Floor Los Angeles, CA 90017 Ph: 213.683.3333 Fx: 213.892.0093 TTY: 213.553.8488 www.lahsa.org To: From: Finance, Contracts and Grants Management Committee Shalon Zeferjahn, Contracts Unit Manager Date: October 21, 2016 CC: Re: Peter Lynn, Executive Director Stuart Jackson, Chief Financial Officer Christopher Callandrillo, Director of Programs Daniel Fisher, Associate Director of Operations Programs Department Authorization to Enter into Subrecipient Agreements Supporting the Continuation of Programs Providing Services to Homeless Women and Children Who Are Victims of Domestic Violence. Staff Recommendation: Staff recommends that LAHSA s Commission authorize LAHSA s Executive Director to enter into Subrecipient Agreements with the providers listed below with funding provided by the Housing and Community Investment Department of the City of Los Angeles ( HCIDLA ) to support the continuation of programs providing services to homeless women and children who are victims of domestic violence ( DV ). Staff further recommends, in the event that funding period or amount allocated by HCIDLA to LAHSA is reduced or not forthcoming, authorize the Executive Director to reduce terms of service, compensation, or not enter into the agreement as deemed appropriate by the Executive Director. Background: LAHSA administers funding from the City of Los Angeles to support the operation of a variety of homeless programs. The programs listed in the table below, address the needs of a particularly vulnerable population homeless women and children who are victims of DV. Contract Number Contractor s Name Program Name Term Amount 2016CITYGF83 2016CITYGF84 First to Serve Rainbow Services DV Program for Singles and Families House of Dignity 2 DV Program for Singles and Families Villa Paloma 1112016 to 6302017 $172,167.00 1212016 to 6302017 $151,590.00 Justification: This authorization would enable LAHSA to support the continuation of programs providing services to homeless women and children who are victims of DV. Staff has determined that the administrative dollars associated with this funding are adequate to cover costs associated with administering the funding. A Joint Authority Created by the City and County of Los Angeles