BOARD OF SELECTMEN MEETING MINUTES MONDAY, JULY 6, 2015 8:30 A.M. GUILFORD TOWN HALL First Selectman Joseph Mazza called the meeting to order at 8:30 a.m. Present: Board Members: Joseph Mazza, Charles Havrda, Carl Balestracci and Gary MacElhiney Town Officials: Media: In-House Counsel/Purchasing Pam Millman, Parks and Recreation Director Rick Maynard, Human Resources Director Mitch Goldblatt, Town Engineer Jim Portley, Finance Director Sheila Villano and Clerk Traci Brinkman Mike Graziano, taping for GCTV 1. Pledge of Allegiance Mr. Havrda led the pledge of allegiance. 2. Public Forum (limited to 3 minutes on agenda items) 3. Approve minutes of: 3.1 June 15, 2015 Regular Meeting voted unanimously to approve the minutes of the June 15, 2015 Regular Meeting as presented. 3.2 June 23, 2015 Special Meeting voted to approve the minutes of the June 23, 2015 Special Meeting as presented. Vote: In Favor: Mazza, Havrda and Balestracci 1
Abstaining: MacElhiney 4. Town Engineer (Jim Portley): 4.1 Remove from the table and take possible action on award of Bid #5-1516 Two 2016 Six Wheel Dump Trucks CAB and CHASSIS only subject to recommendation from the Board of Finance in accordance with April 9, 2013 bond resolution. Mr. Portley said they put these two trucks out to bid as a full package, but did not have the funds to outfit them. This is for the CAB and CHASSIS frame, they will outfit them at a later date. He recommends they award to the only bidder Bridgehaven Ford Sales and Services, Inc. in the amount of $220,460 for both trucks. Mr. Havrda asked if the plan is to have the dealership do the outfitting. Mr. Portley said that they will be outfitted someplace else and will get as far as they can with the money they have. Mr. Mazza asked what the lead time on the trucks is. Mr. Portley said it is about 90 days so hopefully they will be in service by December or January. He added that these trucks are used 12 months a year and are for more than just snow plowing. His department does a lot of construction jobs over the summer. Mr. Portley said $185,000 was approved for each truck so they have $75,000 per truck to outfit them. Upon a motion made by Mr. Balestracci and seconded by Mr. Havrda, the board voted unanimously to award Bid #5-1516 Two 2016 Six Wheel Dump Trucks CAB and CHASSIS only to Bridgehaven Ford Sales & Services, Inc., DBA Gabrielli Truck Sales of Milford for the bid price of $220,460 for both trucks. 4.2 Discuss and take possible action on Bid #4-1516 Sand for Snow and Ice Control. Mr. Portley said they only received one bid from Seashore Construction for a price of $12.95 per cubic yard. He added that they had budgeted $13.10 so they are within budget and he recommend they award to Seashore. Upon a motion made by Mr. MacElhiney and seconded by Mr. Balestracci, the 2
board voted unanimously to award Bid #41-1516 Sand for Snow and Ice Control to Seashore Construction in the amount of $12.95 per cubic yard. 5. In-House Counsel/Purchasing (Pam Millman): 5.1 Consider and take possible action on amendments to the Route One Banner Policy. Ms. Millman said the issue is the length of the banner that goes between the two posts, which it has been determined, need to be 30 feet in length. They have had in the policy a minimum of 20 feet and a maximum of 30 feet, but the 20 foot size is too short. They are making a revision to section 3.6, the third bullet point, and are making it a requirement that the banner needs to be 30 feet in length. Mr. Portley noted that his department has had problems getting replacement parts for the banner hanging equipment. He suggested an electronic message board somewhere might be better in lieu of the banner and offer them more flexibility. Mr. Mazza said for now they should change the regulation. He asked if Mr. Portley would look into a message board. Upon a motion made by Mr. MacElhiney and seconded by Mr. Havrda, the board voted unanimously to amend the banner policy as presented and change the length requirement to 30 feet under 3.6 of the policy. 6. Parks and Recreation (Rick Maynard): 6.1 Discuss and take possible action to award Security Camera contract for the Community Center. Mr. Maynard said he and IT Analyst Tony Santarcangelo spent time going through the proposals and he recommends they contract with Strategic Security, Inc. in the amount of $12,065. He added that they had the lowest price and also did work for the police department. This includes eight cameras at the community center with all the hardware, software and training. There is also the potential to expand and add outdoor cameras to other locations like Jacobs Beach. Mr. Mazza asked about the timing. 3
Mr. Maynard said he will get the purchase order out and will have them install as soon as they can. It shouldn t take too long. Mr. Havrda asked why they are installing these cameras now. Mr. Maynard said it is as a result of Newtown and even to help deter vandalism. voted unanimously to contract with Strategic Security, Inc. for security cameras for the Community Center in the amount of $12,065. 7. Discuss and take possible action on variance application from the St. George Men s Group for Noise Control Ordinance for its Drive-In Movie Night taking place July 25, 2015. Robert Mangillo stated that this is a fundraiser benefitting the Catholic Worker House in New Haven. They are putting up an inflatable movie screen and showing Star Wars. The movie will run until 10:30 pm and since the noise ordinance nighttime hours are 10 p.m. and later they are requesting a variance. voted unanimously to approve the noise ordinance variance from the St. George Men s Group for its Drive-In Movie Night taking place July 25, 2015. Rain date is September 26, 2015. 8. Appointments and Resignations: 8.1 Act on appointment of Steve Kops to the Hazard Mitigation Commission to fill a vacancy for a term to expire September 30, 2017. Upon a motion made by Mr. MacElhiney and seconded by Mr. Havrda, the board voted unanimously to appoint Steve Kops to the Hazard Mitigation Commission to fill a vacancy for a term to expire September 30, 2017. 4
8.2 Act on recommendation to reappoint P. Martha Carlson to the Board of Police Commissioners for a term to expire June 30, 2019. voted unanimously to reappoint P. Martha Carlson to the Board of Police Commissioners for a term to expire June 30, 2019. 8.3 Act on recommendation to appoint Diane VanSteenbergen to the Parks and Recreation Commission for a term to expire February 28, 2019. Upon a motion made by Mr. Balestracci and seconded by Mr. MacElhiney, the board voted unanimously to appoint Diane VanSteenbergen to the Parks and Recreation Commission for a term to expire February 28, 2019. 8.4 Act on recommendation to appoint Chris Hodgson to the Guilford Lakes Golf Course Commission to fill a vacancy for a term to expire September 30, 2018. voted unanimously to appoint Chris Hodgson to the Guilford Lakes Golf Course Commission to fill a vacancy for a term to expire September 30, 2018. 8.5 Act on recommendation to appoint Emily Chello to the Conservation Commission to fill a vacancy for a term to expire February 28, 2018. voted unanimously to appoint Emily Chello to the Conservation Commission to fill a vacancy for a term to expire February 28, 2018. 5
8.6 Act on recommendation to appoint Patrizia DiLonardo to the Conservation Commission for a term to expire February 28, 2019. Upon a motion made by Mr. Havrda and seconded by Mr. MacElhiney, the board voted unanimously to appoint Patrizia DiLonardo to the Conservation Commission for a term to expire February 28, 2019. 8.7 Act on recommendation to appoint Kimberly Brockett to the Agricultural Commission to fill a vacancy for a term to expire September 29, 2018. voted unanimously to appoint Kimberly Brockett to the Agricultural Commission to fill a vacancy for a term to expire September 29, 2018. 9. Requests for Use of Town Property: 9.1 Act on request from Yale-New Haven Hospital to place a sign on the Green advertising its Charity Bike Ride taking place September 12, 2015. (Sign Placement 8/31-9/12) 9.2 Act on request from the St. George Men s Group to place a sign on the Green advertising its Drive In Movie taking place July 25, 2015. (7/11-7/25) 9.3 Act on request from the Soccer Club of Guilford to place a sign on the Green advertising its ongoing Fall Soccer Registration. (Sign Placement 7/13-7/27) Upon a motion made by Mr. MacElhiney and seconded by Mr. Balestracci, the board voted unanimously to approve the requests for use of town property as presented in items 9.1-9.3. 10. Correspondence Mr. Mazza said he has been receiving some emails regarding the food truck that has 6
been appearing on Boston Street. He has responded to those people to let them know that staff, including the police department, has been looking at rewriting or tweaking the regulations. Once a draft is done it will be presented to the Board of Selectmen for action. 11. Committee Reports 12. Old Business 13. New Business Mr. Mazza reminded everyone about the Community Picnic on Saturday, July 11 and the Fireworks that evening at the Fairgrounds. 14. Public Forum (limited to 3 minutes on any item) Upon a motion made by Mr. Balestracci and seconded by Mr. Havrda, the board voted unanimously to adjourn the meeting at 9 a.m. Respectfully submitted, Traci K. Brinkman Clerk Board of Selectmen 7