The Constitution of the National Association for the Advancement of Colored People College Chapter at Duke University We, the students of Duke University do hereby charter the youth and college chapter of the National Association for the Advancement of Colored People (NAACP) to aid in the successful development of our chapter members and university students into informed, compassionate, and socially-aware young people devoted to ensuring justice and equality of opportunity for all individuals, regardless of their race, with a special emphasis on securing and maintaining an ongoing commitment to safeguarding the rights of historically marginalized minority groups. Articles I. NAME: The organization shall be known as the National Association for the Advancement of Colored People College Chapter at Duke University. II. OBJECTIVE: As a college chapter of NAACP, we plan to hold informative programs that discuss politics, equal justice within the law, voter empowerment, health, education, and opportunities outside the college realm. The NAACP will hold events and invite speakers to touch on issues that affect students upon graduation. III. AFFILIATION: The NAACP College Chapter at Duke University is an affiliate chapter of the National Association for the Advancement of Colored People, Youth and College Division. The organization will sponsor programming and participate in and plan events in accordance with the goals of the National Chapter of the NAACP and maintain regular correspondence with the national and local headquarters of the Association. IV. QUALIFICATIONS FOR MEMBERSHIP: Members shall be full-time matriculating undergraduate students who possess national membership with the NAACP. V. NON-DISCRIMINATION CLAUSE: NAACP agrees to adhere to all policies and procedures of Duke University and all local, state, and federal laws. As members, students will know the policies and procedures provided by the University. NAACP and the Duke University Branch is an organization that does not discriminate on the
basis of race, creed, color, gender, age, religion, national origin, veteran, handicap status, or sexual orientation. VI. DUTIES AND PRIVILEGES: In order to be a member of the National Association for the Advancement of Colored People: a. Attend at least two meetings/programs per academic year. b. Any person under the age of 25 and currently enrolled as a student at Duke University of an active unit in accordance with the Board of Directors, by accepting the terms of the Constitution of the National Association for the Advancement of Colored People, and by paying annually, in advance, a fee of at least ten dollars for any fiscal year for any College Chapter member who has not passed his/her eighteenth birthday, fifteen dollars if he/she has not passed his/her twenty-first birthday, and twenty dollars thereafter. Membership in the College Chapter shall include membership in the National Association. c. Membership can be granted to undergraduate matriculating students of Duke University who are under the age of twenty-five. Members over the age of twenty-five are prohibited from holding or voting for a Youth and College Division office outside of the College Chapter. d. Members at large: Members of the Association in good standing and a student enrolled at Duke University, where a College Chapter is in existence, may affiliate with the College Chapter and be entitled to vote upon presenting satisfactory evidence of their membership. They shall not be assessed annual membership fees by the College Chapter until the expiration of the annual membership for which they have paid. VII. ABSENCE POLICY: If any member of the executive committee misses more than two executive meetings or mandatory events, said member will have their performance reviewed by the current President and Advisor.
VIII. POLICIES AND PROCEDURES: The President can call a meeting of the executive committee for the review of the officer. a. Remaining officers will determine with a three-fourths vote if the said officers should remain in office. b. The executive board will appoint a temporary office when the current officer relinquishes said office. c. At the following general body meeting, candidates shall be chosen and selected to fulfill the new vacant spot. d. General membership shall decide with a three-fourths vote the new officer for the executive committee. e. The executive board will hold a meeting if any member should be disciplined or removed for issues such as non-payment of dues. IX. OFFICERS: a. Shall be financial with the National Chapter of the NAACP. b. Shall hold office for one academic year. c. Must be full time matriculating undergraduate students at Duke University. d. Must attend all executive meetings e. PRESIDENT
i. Presides at meetings and acts as Chairman of the Executive Committee. ii. Appoints all committees not directly elected by the Council/Chapter or its Executive Committee. iii.between meeting of the Executive Committee and subject to the approval thereof, to exercise general executive authority on behalf of the Council/ Chapter. iv. To perform such other functions and exercise such further duties as may be voted from time to time by the Council/Chapter or its Executive Committee v. Shall be responsible for the registration of the Registered Student Organization and all required paperwork for the continuation of the organization. vi. Shall receive all information from the Activities and Programs Office from an undisclosed email database. vii.shall be represented in the active local Branch Executive Committee. viii.shall be an ex-officio member of all committees. ix. Shall work with other officers and members of the executive committee to develop a program agenda for the fiscal year. x. Acknowledges he/she is the primary force within the Council/Chapter in establishing a working relationship and communications with the National
and Regional Office(s), State Conference, and Adult Branch, ensuring that these offices receive all reports, including quarterly reports, and reports of elections. xi. Should be familiar with pertinent governing documents including: The Constitution for the Branches of the NAACP (White Book), The Constitution for College Chapters of the NAACP (Red Book), The Constitution of Youth Councils of the NAACP (Yellow Book), Bylaws for State Conferences of the NAACP, Bylaws for State Youth and College Divisions of the NAACP, and the Constitution of the NAACP (Blue Book). f. VICE PRESIDENT i. Shall take the place of the President when the latter is absent. Assuming all of the President s powers, duties, and responsibilities. ii. Shall assume chair whenever a motion deals with the President until the motion is disposed. iii.shall attend all meetings. iv. Shall be responsible for checking the organization s mailbox and dissemination of information about other activities offered by the registered student organization and business promotions. v. Shall receive information from other Registered Student Organizations through the studentgroups@duke.edu listserv. g. TREASURER
i. Shall be responsible for all group expenditures and revenues. ii. Should also be responsible for requesting funds from allocation board. iii.will have checks signed by the appropriate administrator and coordinator. iv. Shall work with the Advisor and the President to set up a realistic budget for the year. v. Shall keep in mind that the budget should include expected revenue from fundraising planned throughout the year as well as expenses such as Fee and Assessments, Convention and Conference travel, Community Service efforts, and Programs. h. SECRETARY i. Shall keep full and accurate records of the proceedings of the Council/ Chapter and of Executive Committees and record the same in the minute book. 1. The opening of the minutes should contain the name of the unit, the time, the date and place of the meeting, the names or the number of members present, and the name of the presiding officer. 2. The concluding phrase should be respectfully submitted, followed by the Secretary s signature and title of the office. 3. All motions, whether carried or not, and the note on the motion should be recorded. The names of the makers of the motions and people who second them should be included.
a. A motion should be recorded, Upon motion made by [name of maker of motion], and dully seconded by [name of person who seconds motion], it was voted that [wording of motion]. b. The record of the vote should include the tally of votes or the result of a yeah or nay vote. ii. Shall take attendance of those present at group meetings. iii.serves as organization s historian, taking accurate records of what the committees have done over the academic year. iv. Shall maintain a membership list and email database. v. Should include summaries of the reports from committees in the minutes. vi. Shall send lists of all memberships received to the National Office, and secure from the Treasurer and forward to the National Office that portion of the fees being to the National Office. It shall be completed in 15 days and membership list should be duplicated. One copy belonging to the Chapter file and one sent to the National Office. i. PUBLICITY CHAIR i. Shall update the webpage information. ii. Shall enter information onto the University Events webpage.
iii.shall be responsible for the monthly upkeep of the Registered Student Organization web site with approval of the Executive Committee. iv. Shall make posters, flyers, brochures, or any other form of notice telling the public of events. v. Shall submit press releases to the appropriate media. vi. Shall send out notice of Executive Committee meetings, general body meetings, emergency meetings, and Chapter events. j. ELECTIONS i. Organization Meeting (New College Chapter): The officers and members of the Executive Committee elected at the organizational meeting should hold office until their successors are elected and qualify, unless removed for dereliction of duty. ii. Annual Meeting: 1. Elections will be held at the end of spring at this Annual Meeting. 2. Elected officers shall hold office for one academic year. 3. All due paying full-time undergraduate students shall be entitled to vote at the Annual Meeting and to be elected to office. Thereafter all members who are in good standing by noon of the day of any Annual Meeting of the College Chapter shall be entitled to vote and to be elected to office.
iii.election Meeting: The College Chapter election of officers meeting and the College Chapter Annual Meeting shall be the same. 1. The names of the various candidates for the office shall be clearly announced or posted in a place visible to all present at the election meeting. 2. Each candidate should be voted on by secret ballot. 3. Secretary will record the votes and report the new members at the following general body meeting. iv. Notice of the new officers: The following general body meeting the new officers will be announced before the majority of Chapter members. k. PROCEDURES FOR DISCIPLINING/REMOVING OF OFFICERS i. College Chapters failing to report: If a college chapter fails to report to the National Office for a period of four consecutive months, the National Board of Directors may declare any or all of the office of the College Chapter vacant and order a new election. Notice of removal shall be sent to the President, Secretary, Treasurer, and Advisor of the College Chapter by registered mail at their last addresses on file in the National Office and may be published in the official organ of the National Organization. Upon notice, the officers shall perform no official act and shall hold all records and monies of the College Chapter subject to the disposition of the National Office. ii. Any member who does not pay dues for the Academic year is subject to removal from the NAACP College Chapter at Duke University.
iii.any officer in question for removal or discipline shall meet with the current President and Advisor of the College Chapter. iv. The Executive Board will vote an anonymous decision to decide if action needs to be taken, and what such action needs to be, against any officer in question. v. Notification of this decision will be announced in the following Executive Meeting. l. RESIGNATIONS i. Any officer that has just cause for abdicating their position must give written notice to the President and Advisor of the College Chapter. ii. The departing officer will then be temporarily replaced by an interim officer until proper election during the spring semester. m. OFFICER TRANSITION i. Officers shall be elected in the spring semester for the academic year. ii. Elections will be held in April of the spring semester. X. MEETINGS a. NAACP general membership shall be held every month in the evening. i. All officers must be present at the meeting.
ii. A majority of the NAACP members must be present at the meeting for proceedings to begin. b. The Executive Officers shall meet twice a month. c. The Executive Officers must meet with the NAACP College Chapter Advisor for a minimum of two times during the semester. The time and place are to be selected at the discretion of the Executive Officers and the Advisor. d. Meetings shall be run in this order: i. Call of order stated by the President ii. Reading and approval of the minutes iii.statement of the Treasurer iv. Correspondence v. Reports and their disposal vi. Old business vii.new business viii.announcements
ix. Program(s) x. Adjournment XI. BYLAWS a. With the written approval of the National Board of Directors previously obtained, this College Chapter may adopt or amend Bylaws not inconsistent with the National NAACP College Chapter Constitution, the Branch Constitution, or the Constitution of the Association. i. Notice in writing is needed for a proposed amendment. ii. Shall be given to all members at least seven days prior to the meeting at which the same is to be acted upon. iii.the proposed amendment shall be approved at two successive general membership meetings of the College Chapter. b. Amendments: This constitution may be amended by a two-thirds vote by the general membership. XII. PROCEDURE FOR MAKING MOTIONS a. The person making the motion must take the floor. b. Make the motion. c. Second the motion if needed.
d. The motion will be stated by the President. e. The general membership will discuss the motion. f. Vote: Majority or Aye or Nay by general members. g. Announcement of the Vote by the Secretary. h. Types of Motions Allowed: i. Main motions that bring specific pieces of business to the floor for a vote. ii. Privileged motions are emergency motions of such urgency that they are entitled to immediate consideration. iii.subsidiary motions are applied to a main motion that alter the motion. iv. Incidental motions appear only incidentally out of the business before the assembly such as to appeal or suspend rules. XIII. ESTABLISHMENT OF COMMITTEES a. The Executive Committee shall have general control to the affairs of the College Chapter subject to the authority of the College Chapter and to the provisions of this Constitution. b. Duties of the Executive Committee:
i. The Executive Committee shall render a report to the College Chapter at the regular meetings. ii. At its first meeting following the Annual Meeting of the College Chapter, the Executive Committee shall appoint the standing committees and select Faculty Advisor(s). iii.the Executive Committee shall appoint special committees from time to time. iv. The Executive Committee shall fill all vacancies in the College Chapter offices or on committees for the unexpired term. c. If the Executive Committee deems it necessary, these standing committees including any others should be established: i. Education 1. The Education Committee shall study local and national education issues affecting Black youth and other minority groups. 2. They shall encourage the development of tutoring programs for youth and young adults. ii. Political Action 1. The Political Action Committee shall work to increase voter registration, education, and turnout, while actively working against any attempts at voter suppression.
2. They shall work for the enactment of municipal, state, and federal legislation designed to improve the educational, political, and economic status of minority groups. 3. They shall be non-partisan and shall not endorse candidates for public office. 4. They shall work to eliminate discriminatory employment practices and assist in the economic empowerment of disenfranchised workers. 5. They shall seek to eliminate discriminatory practices in the juvenile and adult criminal justice systems particularly the disproportionate incarceration and sentencing of youth of color. iii.healthcare 1. The Healthcare Committee shall work to promote, protect, and maintain the health of the Black community by assessing its health needs. 2. They shall advocate for equal access to health education, care, treatment, and research for all Americans. 3. They shall sponsor health-related activities such as health forums, fairs, and workshops, highlighting issues of importance to people of color. XIV. ADVISOR SELECTION
a. There shall be an Advisor for this Chapter, in accordance with the rules of the college and student government regulations relating thereto. b. The advisor must be a full-time employee of Duke University. c. The advisor must be a member of the NAACP. XV. DISBURSAL OF ORGANIZATIONAL ASSETS SHOULD THE GROUP BECOME DEFUNCT: Duke University shall inherit the assets of any Registered Student Organization should the group become defunct. XVI. QUORUM a. The minimum number of members that must be present at a meeting in order to proceed with Chapter business must be no less than 1/3 of the general membership. b. The quorum of the Executive Committee shall be all officers. XVII. RULES FOR RATIFYING THE CONSTITUTION: Ratifying the Constitution requires a 2/3 or simple majority vote of the organization and approval of the Activities and Programs Office. XVIII. RULES FOR AMENDING THE CONSTITUTION: Amending the Constitution requires a 2/3 vote of entire Chapter membership and advance notice to all members of the proposed change.