MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - Monday, August 13 th, 2018 9:00 a.m. Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley, Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, August 13 th, 2018 at 9:00 a.m. in the Council Chambers. The following Members of Council were present: Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis (Arrived at 9:29 a.m.) Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present: P. Rouse, Clerk-Administrator L. Albright, Treasurer S. McLeod, Public Works Manager P. Johnston, Chief Building Official C. Steinhoff, Facilities, Parks & Recreation Manager 1. Adoption of Agenda That the agenda for the Council Meeting of August 13 th, 2018 be received and adopted, as distributed by the Clerk. Carried Resolution # 17 359 2018 2. Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time. 3. Adoption of Minutes of Previous Meeting(s) 3.1 Regular Council Meeting C#14-2018 held July 9 th, 2018
That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C#14-2018 held Monday, July 9 th, 2018, as circulated. Carried Resolution # 17 360 2018 3.2 3.3 Special Council Meeting C#15-2018 held July 23 rd, 2018 That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C#15-2018 held Monday, July 23 rd, 2018, as circulated. Carried Resolution # 17 361 2018 Special Council Meeting C#16-2018 held July 30 th, 2018 That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C#16-2018 held Monday, July 30 th, 2018, as circulated. Carried Resolution # 17 362 2018 4. Business Arising from the Minutes None 5. Public Meeting(s) 5.1 Proposed Zoning By-law Amendment Z-38-2018.49 Concession 10 Lot 5 Arran The Mayor called the public meeting to order. He stated the purpose of the public meeting was to consider a proposed Zoning By-law Amendment. Amanda Herbert, Planner for the Municipality of Arran-Elderslie, provided that the purpose and effect of the proposed is to sever a 0.82 ha (2.02 ac) lot containing a dwelling and accessory buildings surplus to a farming operation. The retained land would continue to be farmed. A site-specific zoning by-law amendment is required to prohibit residential uses on the retained lands and limit livestock and recognize lot deficiencies as a result of the severance (i.e. setbacks) on the severed parcel. It was noted that the well associated with the existing dwelling is situated to the south of the proposed severed parcel therefore a new well will be drilled on the severed parcel before severing the surplus farmhouse. Ms. Herbert reviewed the contents of Staff Report Z-38-2018.49 and the recommendation from the Planning Staff. Saugeen Valley Conservation Authority commented that the zoning by-law amendment is acceptable to staff. Grey Sauble Conservation Authority has no objection to the approval of this application as the by-law restricts development on the retained lot, it is not anticipated that negative impacts on the woodland would occur. There were no public comments received from the circulation to properties within one hundred and twenty (120) meters as of writing the report to Council. Ms. Herbert answers questions of Members of Council. The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided. The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed development. Page 2 of 11
The Agent was present and available to answer questions from members of Council. Hearing no further comments from the public, Mayor Eagleson declared the public meeting closed. Subsequent to further discussion, Council passed the following resolution: 1) That Council receive Staff report for Zoning By-law Amendment Z-38-2018.49 (Trelford c/o Davidson) for the Municipality of Arran-Elderslie; 2) That the application for Zoning By-law Amendment Z-38-2018.49 (Trelford c/o Davidson) for the property described as Concession 10 Lot 5 (geographic Township of Arran), Municipality of Arran-Elderslie be approved; and 3) That the necessary by-laws be prepared for consideration of adoption. Carried Resolution # 17 363 2018 5.2 Proposed Zoning By-law Amendment Z-43-2018.49 Concession 3 West Part Lot 12, North Part Lot 11 Arran The Mayor called the public meeting to order. He stated the purpose of the public meeting was to consider a proposed Zoning By-law Amendment. Amanda Herbert, Planner for the Municipality of Arran-Elderslie, provided that the purpose and effect of the proposed is to sever a 0.93 ha (2.3 ac.) lot containing a dwelling and accessory buildings surplus to a farming operation from a 24.28 ha (60 ac) lot. The retained land would continue to be farmed. A site-specific zoning by-law amendment is required to prohibit residential uses and minimum lot area of 23 ha (57.7 ac) on the retained lands and minimum lot frontage, limit livestock and Minimum Distance Separation (MDS) I setback for the lot shall be 300 m from the manure storage and livestock facilities located at Concession 2 Lot 11 (Arran) on the severed parcel. Ms. Herbert reviewed the contents of Staff Report Z-43-2018.49 and the recommendation from the Planning Staff. Ms. Herbert noted that there were comments received from Agencies circulated. Saugeen Valley Conservation Authority commented that the property is not affected by any natural hazards. An EIS regarding Significant Woodlands and Significant Wildlife Habitat is not required for this particular proposal and the zoning by-law amendment is acceptable to staff. There were no public comments received from the circulation to properties within one hundred and twenty (120) meters as of writing the report to Council. Ms. Herbert answers questions of Members of Council. The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided. The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed development. Page 3 of 11
The Agent was present and available to answer questions from members of Council. Hearing no further comments from the public, Mayor Eagleson declared the public meeting closed. Subsequent to further discussion, Council passed the following resolution: 1) That Council receive Staff report for Zoning By-law Amendment Z-43-2018.49 (Mason c/o Misch) for the Municipality of Arran- Elderslie; 2) That the application for Zoning By-law Amendment Z-43-2018.49 (Mason c/o Misch) for the property described as Concession 3 West Part Lot 12, North Part Lot 11 (geographic Township of Arran), Municipality of Arran-Elderslie be approved; and 3) That the necessary by-laws be prepared for consideration of adoption. Carried Resolution # 17 364 2018 6. Presentation(s) None 7. Delegation(s) 7.1 Nicole Egan, Economic Development Officer Sector, County of Bruce Proposed Paisley Murals Project Alicia Mariano from the Paisley Spruce-the-Bruce Committee addressed council and provided information regarding support of the creation of downtown murals on key buildings, and plan to build a festival atmosphere around this momentous activity. The Paisley Spruce-the-Bruce Committee is seeking consent for the use of the Community Centre, Library and the LCBO building for these murals. Discussion included the design, and council s approval of the mural, consent to use municipally owned buildings, and the request for funding from the Municipality that will be used to support a Sprucethe-Spruce application for Streetscape Beautification through the County. The Chamber will be hosting an Art In Action weekend from Friday, August 24 th through to Sunday, August 26 th, 2018. Councillor Kerr and Councillor Steinacker will set on a Committee to approve the murals. Nicole Egan, Economic Development Officer Sector with the County of Bruce was also present and responded questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Seconded by: Councillor Kerr 1) That Council supports the initiative of the Paisley Spruce-the- Bruce Committee with the creation of downtown murals; 2) Grants permission for the use of the community centre, LCBO and Library buildings as flagship murals in the Village of Paisley, with Council s approval of the murals; and 3) That Council approves $ 3,000.00 for this initiative, being financed from the Ontario s Main Street Revitalization Initiative Fund. Carried Resolution # 17 365 2018 Page 4 of 11
A recess was held at this time (9:59 a.m. 10:13 a.m.). 8. Correspondence 8.1 Requiring Action 8.1.1 Arran-Tara Agricultural Society Request Half-day Holiday That Council of the Municipality of Arran- Elderslie hereby declares a half-day holiday on September 12 th, 2018 in the Village of Tara for the Arran-Tara Fall Fair Parade. Carried Resolution # 17 366 2018 8.1.2 Building Careers & Futures in Agriculture Bursary Subsequent to discussion, Council receives, notes and files this correspondence. 8.2 For Information Subsequent to discussion, Council passed the following resolution: That Council of the Municipality of Arran-Elderslie receives, notes and files correspondence on the Council Agenda for information purposes: 8.2.1 Bruce County Land Use Planning Transformation (GPS Project Update) 8.2.2 The College of Physicians and Surgeons of Ontario Council Award 8.2.3 National Fire Chief of the Year Awards 8.2.4 City of Owen Sound Increase Base Funding to Ontario Conservation Authorities 8.2.5 Township of North Stormont Resolution Ontario s Green Energy Act 8.2.6 Grey Sauble Conservation Authority June 2018 Board Meeting Highlights 8.2.7 City of Toronto Immediate Steps to Address Gun Violence Carried Resolution # 17 367 2018 8.3 Events/Notices 8.3.1 2018 Municipal Election Information to Electors 8.3.2 Grey Bruce Health Unit Notice to Operate Food Premises Owners and Operators 9. Staff Reports 9.1 Clerk-Administrator Peggy Rouse 9.1.1 SRCLK.18.75 Integrated Accessibility Standards Regulation Policy HR-2018-01 P. Rouse, Clerk-Administrator, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Seconded by: Councillor Steinacker 1) That SRCLK.18.75 be received Integrated Accessibility Standards Regulation Policy; and 2) That Council approve the Integrated Accessibility Standards Regulation Policy for the Municipality of Arran- Elderslie. Carried Resolution # 17 368 2018 Page 5 of 11
9.1.2 SRCLK.18.76 Lame Duck Period from July 27 th, 2018 to October 22 nd, 2018 P. Rouse, Clerk-Administrator, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: That SRCLK.18.76 be received Lame Duck Period from July 27 th to October 22 nd, 2018 for information purposes. Carried Resolution # 17 369 2018 9.2 Treasurer David Hunks 9.2.1 Accounts Payable Voucher #14-2018 dated August 13 th, 2018 L. Albright, Deputy Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: That Accounts Payable Voucher #14-2018 dated August 13 th, 2018 in the amount of $ 1,423,199.60 be approved for payment as submitted by the Treasurer. Carried Resolution # 17 370 2018 9.2.2 SRFIN.18.03 2018 January to July Budget vs. Actual Comparison Report Subsequent to further discussion, Council passed the following resolution: That SRFIN.18.03 2018 January to July Budget vs. Actual be received for information purposes. Carried Resolution # 17 371 2018 9.3 Works Manager Scott McLeod 9.3.1 SRW.18.32 Arran-Elderslie Drinking Water System and Tara Drinking Water System 2018 Ministry of Environment and Climate Change Inspection Report S. McLeod, Public Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: That SRW.18.32 be received Arran-Elderslie Drinking Water System and Tara Drinking Water System 2018 Ministry of Environment Inspection Report for information purposes. Carried Resolution # 17 372 2018 9.3.2 SRW.18.33 Ontario Community Infrastructure Fund (OCIF) Top-Up Application S. McLeod, Public Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: That Council hereby: 1) Receive the report SRW.18.33 Ontario Community Infrastructure Fund (OCIF) Top-Up Application; and Page 6 of 11
2) That Council supports the application to the Ontario Community Infrastructure Fund (OCIF) for the 4 th and 5 th Avenue Southwest Revitalization project in Chesley. Carried Resolution # 17 373 2018 9.4 Building Department Pat Johnston 9.4.1 SRCBO.18.15 By-law Enforcement July 2018 C. Barfoot, Municipal By-law Enforcement Officer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Seconded by: Councillor Steinacker That SRCBO.18.15 By-law Enforcement Report July 2018 be received for information purposes. Carried Resolution # 17 374 2018 9.4.2 SRCBO.18.16 Building Permits July 2018 P. Johnston, Chief Building Official, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: That SRCBO.18.16 Building Permits July 2018 be received for information purposes. Carried Resolution # 17 375 2018 9.5 Recreation Department Carly Steinhoff 9.5.1 SRREC.18.20 Fee Waiver Stanley Cup at Chesley Community Centre C. Steinhoff, Manager of Facilities, Parks and Recreation, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Seconded by: Councillor Steinacker Be It Resolved: 1) That SRCLK.18.20 be received Waiver Fees Stanley Cup at Chesley Community Centre; 2) That authorize the waive of fees for the Stanley Cup at the Chesley Community Centre; and 3) Cost of this rental in the amount of $ 869.54 (excluding applicable taxes) to be charged to Account Number 01-1010-7601 Council Donations. Carried Resolution # 17 376 2018 9.5.2 SRREC.18.21 Community Centre Concession Operations C. Steinhoff, Manager of Facilities, Parks and Recreation, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Seconded by: Councillor Kerr Be It Resolved: 1) That SRCLK.18.21 be received Community Centre Concession Operations; 2) That Council award the Concession Operations Contract 2018-19 Winter Season to Crystal Hindman-Moulton for the Chesley, Paisley and Arran-Tara Community Centres. Carried Resolution # 17 377 2018 Page 7 of 11
9.5.3 SRREC.18.22 Request for Proposal Propane C. Steinhoff, Manager of Facilities, Parks and Recreation, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Seconded by: Deputy Mayor Davis 1) That SRCLK.18.22 be received Award Request for Proposal - Propane; and 2) That Council award the Contract for the supply of Propane for the Municipality of Arran-Elderslie to Parkland Fuel Corporation with the fixed rate of $ 0.443 per litre for twelve (12) months. Carried Resolution # 17 378 2018 9.5.4 SRREC.18.23 Award Request for Proposal Ice Resurfacer C. Steinhoff, Manager of Facilities, Parks and Recreation, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: 1) That SRCLK.18.23 be received Award Request for Proposal Ice Re-surfacer; 2) That Council award the purchase and delivery of one (1) ice re-surfacer to the lowest proponent meeting specification to Zamboni in the amount of $ 81,500.00 (excluding applicable taxes and the Ontario Tire Stewardship Fee), being financed from Account Number 02-3931-7052 Materials-Recreation-Chesley Community Centre. Carried Resolution # 17 379 2018 9.6 Fire Departments 9.6.1 Chesley & Area July 2018 Incident Report Subsequent to further discussion, Council passed the following resolutions: That the Chesley & Area Fire Department Monthly Incident Report July 2018 be received for information purposes. Carried Resolution # 17 380 2018 9.6.2 Paisley & Area July 2018 Incident Report Subsequent to further discussion, Council passed the following resolutions: That the Paisley & Area Fire Department Monthly Incident Report July 2018 be received for information purposes. Carried Resolution # 17 381 2018 Page 8 of 11
9.6.3 Tara-Arran July 2018 Incident Report Subsequent to further discussion, Council passed the following resolutions: That the Tara-Arran Fire Department Monthly Incident Report July 2018 be received for information purposes. Carried Resolution # 17 382 2018 9.6.4 SRFIR.18.01 Ontario Naloxone Program Subsequent to further discussion, Council passed the following resolutions: That the Council hereby: 1) Receive report SRFIR.18.01 Naloxone for Fire Service; 2) Authorize the Fire Services to proceed with the enrolment in the Ontario Naloxone Program; and 3) Authorize the Mayor and Clerk to sign the General Service Agreement with Grey Bruce Public Health. Carried Resolution # 17 383 2018 9.6.5 SRFIR.18.02 Firefighter Protective Gear Replacement Program (Chesley Station Only) Subsequent to further discussion, Council passed the following resolutions: That the Council hereby: 1) Receive report SRFIR.18.02 Firefighter Protective Gear Replacement Program (Chesley Station only); 2) Award the contract to AJ Stone for three (3) Innotex Energy Turnout Gear Sets for the Chesley Fire Station in the amount of $ 6,207.00.00.00 (excluding applicable taxes), being financed from Chesley Minor Capital Account Number 01-2012-7600; and 3) That this purchase be exempt in accordance with Article 4.7 of By-law No. 59-09, being the Purchasing Policies and Procedures, as amended. Carried Resolution # 17 384 2018 9.7 Planning Department Jacob Van Dorp None 10. Reports of Members of Council Bell: Councillor Bell advised that he had attended the Stanley Cup at the Chesley Community Centre. Hammell: Councillor Hammell advised that he had nothing additional to report that has not already been discussed. Kerr: Councillor Kerr advised that he had nothing additional to report that has not already been discussed. Steinacker: Councillor Steinacker advised that he had nothing additional to report that has not already been discussed. Page 9 of 11
Dudgeon: Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed. Deputy Mayor Davis: Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed. Mayor Eagleson: Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting. 11. Health and Safety None 12. Other Business None 13. Notice of Motion Councillor Kerr gave a notice of motion regarding roadside pickup of brush only within the three (3) urban areas in the Municipality from April until October. 14. By-law(s) 14.1 51-2018 Establish Policies for Integrated Accessibility Standards Regulations for the Municipality of Arran-Elderslie That By-law No. 51-2018 be introduced and taken as read a first and second time, being a By-law to establish policies for Integrated Accessibility Standards Regulations for the Municipality of Arran-Elderslie. Carried Resolution # 17 385 2018 That By-law No. 51-2018 be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # 17 385 2018 14.2 52-2018 Authorize Transfer Part 3 on Registered Plan 3R- 10055 That By-law No. 52-2018 be introduced and taken as read a first and second time, being a By-law to authorize the transfer Part 3 on Registered Plan 3R-10055. Carried Resolution # 17 386 2018 Seconded by: Councillor Steinacker That By-law No. 52-2018 be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # 17 386 2018 14.3 53-2018 Authorize Entering Easement Agreement Pt Sable Street Plan 15 Pt 2 3R10062 Invermay That By-law No. 52-2018 be introduced and taken as read a first and second time, being a By-law to authorize the transfer Part 3 on Registered Plan 3R-10055. Carried Resolution # 17 387 2018 Page 10 of 11
That By-law No. 53-2018 be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # 17 387 2018 15. Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 11:58 a.m. for the purpose of matters identified in the motion below. That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to: 1) Personal matters about an identifiable individual, including municipal or local board employees (Pay Equity/External Market Check Review Report) Staff authorized to Remain: Clerk Carried Resolution # 17 388 2018 16. Resolution to Reconvene in Open Session Council arose from closed session and the regular session resumed at 12:30 p.m. The Mayor confirmed that Council discussed only those matters identified in the motion above. 17. Adoption of Recommendations Arising from Closed Session None 18. Confirming By-law By-law 54-2018 Confirming By-law That By-law No. 54-2018 be introduced and taken as read a first and second time, being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran- Elderslie held August 13 th, 2018. Carried Resolution # 17 393 2018 That By-law No. 52-2018 be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # 17 393 2018 19. Adjournment That the meeting be adjourned to the call of the Mayor. Carried Resolution # 17 394 2018 The meeting was adjourned at 12:32 p.m. Original Signed by Paul Eagleson, Mayor Original Signed by Peggy, Rouse, Clerk-Administrator Page 11 of 11