Miami Retreat Notes (January 20-22, 2016) Thursday, January 21, 2016, Workshop Sessions: All Commissioners present except Ms. Vargas. Pro-Bono Work for CM credits This topic is a priority based on the feedback collected via the AICP Strategy/Action Plan. The consensus of the Commission is: o Due to the nature of pro bono work, the ratio of hours vs credits should be more than 1:1, possibly 1:2 at a minimum o Time spent in leadership positions should be eligible. This would recognize the amount of work, contribution to the profession, and time spent mentoring while holding leadership positions. It would also encourage participation especially at the local levels o Tying the pro bono work to the ethical obligations is critical: vulnerable communities, social justice, etc o It gives a venue to continue to participate in CM in a new way while expanding professional horizons o Emphasis should be on un-paid planning service that benefits the community and the profession o 8 hours allowed per 2 years Follow Up Staff will draft an updated proposal consulting with Mr. Larson, Ms. Wolf and Ms. Harris for the Commission s review at their February meeting Final proposal will be offered for a brief 2-week comment period promoted via Interact Commission will act on it at their meeting in April How to Enforce CM Event Policy The Commission felt the timing of when we are alerted to a possible situation where CM criteria are not met (prior to an event or after an event), does not matter because members are counting on the event occurring as soon as they register and making any change would penalize them The approach should be more educational vs punitive, perhaps making a webinar that a provider s administrator would be required to watch. Most situations where the event s write up does not match what actually occurs is a mistake vs a nefarious action For chapters, staff may reach out beyond the PDO and should contact the chapter President
Follow Up Staff will provide a revised proposal for Commission action in April Role of AICP in Education Discussion postponed Bylaws Commission discussed the idea of what needs to be in the bylaws and what should be in a manual, and agreed that some detail from the bylaws could be taken from the bylaws and put into a manual. A manual currently exists It was discussed that there are CPC and DC liaisons who attend the meetings that occur at the National Planning Conference and at the fall leadership meetings in Washington D.C., however they have not been invited to the Commission meetings at the retreats or to the monthly web-meetings Follow Up Executive Committee will work on the proposed changes and present proposed changes to the Commission There were missing words in 3.8 and 4A Staff Check on including specific size of committees in bylaws with counsel Staff check on whether the association s insurance policy includes indemnification of Ethics Committee members Create guidance for nominating committee regarding ensuring diversity and younger members Invite Division and Chapter liaisons to monthly Commission meetings Staff will follow up on the questions that were raised about policies and costs related to having the CPC and DC liaisons at the retreats. Friday, January 22, 2016, Workshop Sessions All Commissioners present except Ms. Harris. Path to Certification Ms. Aho led a discussion to obtain the Commission s guidance on where to narrow the scope of the Membership committee s discussions about the Path to Certification so they can develop an innovative new process. The discussion included the idea of an Associate AICP status that would allow members to become affiliated with AICP before they earn the required number of years of professional planning experience to become full AICP.
Related to the Associate AICP status is having the option for members to take the exam directly out of school before they earn the currently required professional planning experience and then demonstrating the experience afterwards. They were concerned if someone fails the exam would they never come back to APA/AICP. The idea of making a pilot group of testers to test this theory came up. Also, the Job Analysis survey with results due in April may shed light onto this as well. The Commission reached consensus that they want the Membership Committee to develop a proposed plan to implement the Associate AICP status. They also want to be more inclusive of allied fields and unconventional planners as well as get newer planners engaged in APA/AICP while maintaining the integrity of accredited academic planning programs. Follow Up Membership committee will develop a proposed Associate AICP addressing the following points: o qualifications/criteria, application process, commitments once earned (ethics/cm etc.), sunset/window, dues, how to become full AICP Exam Mr. Larson reviewed the update process of the AICP Exam including the Job Analysis workshop held in Baltimore and the upcoming Job Analysis survey that will be sent to all APA members in February, 2017. Ms. Wolf also provided information about the subsequent steps which require a lot of work due to the extent of the proposed changes in the exam outline. It is important for the final exam content outline to be available well in advance of the updated exam to give testers time to prepare. These are a few of the reasons, it would be better to launch the updated exam in May 2017, instead of November 2016. Goals of Certification Commission moved to formal session The Commission recognized the goals of certification will be phased in over time. Motion: Ms. Wolf moved to endorse the recommended Goals of Certification Final Report and Implementation Plan outlined in Exhibit 0.5 Addendum 1. Ms. Lawlor seconded. Motion Passed. Exam Update Motion: Ms. Vargas moved to approve launching the updated AICP Exam in May of 2017. Ms. Aho seconded. Motion Passed. Ethics Revisions Jim Peters, Ethics Officer, presented the proposed revisions to the AICP Code of Ethics, which had been drafted by the Ethics Committee during Summer and Fall 2015, at the direction of the
AICP Commission. The Commission s discussion covered the following issues in Section E: Discipline of Members : Questions about the requirement of AICP members (Section E7: Duty to Notify Ethics Officer) to report convictions of a crime and the concern about whether this applied to any criminal offense, such as jaywalking or a speeding ticket. What type of other crimes (beyond serious crimes) should be added to Section E4a. Suggestion made to include the last section of E1 ( actions inconsistent with professional responsibilities ) to E4a. The period of time that a person whose AICP membership is revoked should wait until they can seek reinstatement. Mr. Peters noted that the Ethics Committee had settled on five years, but that it wanted input from the Commission on this topic. The need for consistency throughout the Code regarding the Question terms expulsion versus revocation. The heading in E6 did not match the text itself, in terms of Loss or Revoked. Suggested these should be consistent. Issue raised about licensure (E6 and E7) and whether this should only be professional licenses, rather than other forms of government licensure, such as a driver s license. Ms. Hubbard suggested that this discussion be continued to the following day (Saturday) at the AICP Commission meeting. AICP Commission Meeting, Winter Retreat Saturday, January 23, 2016 Call to Order (Hubbard) Roll Call (Larson) Val Hubbard, FAICP, AICP President Glenn Larson, AICP, AICP President-Elect Deborah Lawlor, FAICP, Region I Silvia E. Vargas, AICP, Region III Ben Carlisle, AICP, Region IV Karen Wolf, AICP, Region V Marissa Aho, AICP, Region VI Commissioner Absent Denise M. Harris, AICP, Region II
Adoption of Agenda (Hubbard) and Consent Agenda (Larson) 2.1 November 20, 2015 Meeting Minutes 2.2 December 11, 2015 Meeting Minutes 2.3 AICP Promotion in China 2.4 Fellows Committee Report 2.5 Student and New Planner Task Force Report Motion: Ms. Wolf moved to approve the meeting agenda and Consent Agenda. Ms. Aho seconded. Motion passed. Welcome to new AICP Commissioners (Hubbard) CM Upgrade Update (Braunstein) Ms. Braunstein provided the Commission with a high level overview of the feedback received from CM providers about the new CM program and the proposed forthcoming enhancements. Mr. Drinan is attending the ESRI conference next week and will discuss the potential of them becoming a CM Provider. Core Competencies (Larson) Mr. Larson explained how the current version of the Core Competencies has been developed over the past two years and it is still a work in progress. The Core Competencies were helpful to the AICP Exam Job Analysis task force in their work to develop a new outline for the exam. The Core Competencies will be further refined once the results come back from the Job Analysis survey of all APA members. Mr. Larson will develop a specific timeline for finalization, Commission endorsement and release of the core competencies. Reinstatements (Aho) Appeal Case Ms. Aho explained the Commission s role in reviewing the Membership Committee s recommendations regarding AICP reinstatement appeals. Motion: Ms. Lawlor moved to accept the administrative error reinstatement appeal for appellant number 1. Ms. Vargas seconded. Motion passed. Proposed Policy Changes Ms. Aho explained the reinstatement policy changes proposed by the AICP Membership Committee. She said their goal is to increase efficiency and retention of AICP members. Instead
of permanently making a change to the four-year reinstatement window, the Commission wanted to specifically address the members who lapsed during the economic downturn. Motion: Ms. Wolf moved to refer back to staff and then the Membership Committee to develop a temporary timeframe to allow for reinstatement of lapsed members during the great recession and to update the definition of administrative error to include other staff errors. Ms. Vargas seconded. Motion passed. Motion: Ms. Vargas moved to accept the Membership Committee s recommendation to remove the reinstatement fee for members on an inactive AICP membership CM exemption status. Mr. Larson seconded. Motion Passed. Update on AICP marketing awareness campaign (Knutson) Ms. Knutson explained that to address the Commission s desire to promote the credential to employers and the general public, we are launching a marketing awareness campaign. The first step is to work with a consultant to conduct market research. She said the Commission will have the opportunity to weigh in on the scope of work. Ms. Bogdanowicz suggested that the Commission also provide input on their desired outcomes of this effort. Ms. Knutson said a more specific timeline will be developed once work begins with the consultant. Reports President s Report (Hubbard) Ms. Hubbard gave background regarding the PAB comment process for the Accreditation Standards revisions and the Commission s role in it. She noted that the second comment period has been postponed until the fall leadership meetings instead of April. Executive Director s Report (Drinan) Mr. Drinan talked about the upcoming website upgrade, the progress towards re-launching the APA Foundation, and his participation at an ASAE retreat with Mr. Larson. A similar experience to the ASAE retreat could be replicated for the Commission. Mr. Larson asked about the FY17 budget development timeline. Staff will finalize the schedule and send the information to the Commission. APA President s report (Rhea) Ms. Rhea restated that the Board values the Commission and their work on behalf of the profession. She summarized the actions of the Board during the Winter retreat including: adopting the legislative priorities, adopting the sustainability framework, endorsing the creation of a new committee for the National Planning conference (which does not replace the local host committee).
Ethic s Officer s Report (Peters) Mr. Peters, referencing the Ethics Officer Report in the Commission packet noted the following: Case of the Year (COY). The Ethics Committee, at its January 29 th meeting, will be reviewing the Annual Report of last year s ethics cases (and informal advisory queries) for potential scenarios for this year s COY, which will be developed by the Committee for the fall chapter conferences. Ms. Hubbard suggested that the COY deadline should be moved forward so that it is ready for posting on the web site by late-spring, immediately after the National Conference. Ethics Case Activity for 2015. A summary report has been posted on the web site, but the Ethics Committee will discuss how to further expand this report, in order to provide more detailed information for membership. Mr. Peters noted that most of the outstanding cases have been resolved since the last report to the Commission (in July). He also noted that the detailed final report for 2015, with case names redacted, was prepared too late for inclusion in the Commission meeting packet, but will be sent to members following the meeting. Ethics Code Revisions. As a continuation of the prior day s discussion, the Commission voted to recommend the following changes to the draft ethics code revisions: 1) Change the term crime to serious crime in Sections E1 and E7; 2) change the term governmentally-issued license to governmentally-issued professional license in E1, E6, and E7; 3) Change the title of E6 to Revocation, Suspension, or Restriction of Licensure to be consistent with the text; 4) Insert a copy of the last section of E1 to the end of 4a, in order to permit the Ethics Committee or Ethics Officer to impose discipline for actions determined to be inconsistent with the professional responsibilities of a Certified Planner; and 5) maintain the proposed five-year period for a petition for reinstatement of membership (E9). Motion by AICP Commission to publish the draft ethics code revisions in an APA publication, in order to obtain comments by membership prior to a final action by the AICP Commission at a subsequent meeting. CPAS/OC Report (Lawlor) Ms. Lawlor explained that the CPAS/OC came back with a new recommended name. Motion: Mr. Larson moved to accept the CPAS/OC s recommendation to change their name to CAPS (Community Assistance Planning Services). Ms. Aho seconded. Motion Passed. Ms. Lawlor then described in more detail all of the activities occurring around community assistance including potential partnerships with FEMA and academia. California just approved the establishment of a local community assistance program. It was suggested that staff obtain a copy of the proposal to share with other chapters. The Commission asked staff to report on their efforts to support local CPATs and promote CPATs locally. 11:46 am Adjournment