Buildings and Grounds MINUTES OF MEETING October 1, 2018

Buildings and Grounds MINUTES OF MEETING October 1, 2018 Standing Committee of the Chemung County Legislature to review items related to the buildings and grounds operated by the County of Chemung Minutes of a meeting of the Buildings and Grounds Committee of the Chemung County Legislature held in the Legislative Chambers, 5 th Floor, Hazlett Building, 203 Lake Street, Elmira, New York on Monday, October 1, 2018 Members and officials present: John Pastrick, David Manchester, L. Thomas Sweet, Joseph Brennan, Kenneth Miller, Brian Hyland, Cornelius Milliken III, Peggy Woodard, William Fairchild, Martin Chalk, Aola Jackson, Paul Collins, Richard Madl, Donna Draxler, Rodney Strange, Thomas Santulli, Michael Krusen, Steve Hoover, Joseph Sartori, Michael Mucci, Andy Avery, K. Bill Hopper, Anthony Rudy, Jennifer Stimson, Andrea Fairchild, Samantha Potter, Peter Buzzetti, Michael Youmans, Matthew Hourihan, Christopher Moss, Bryan Maggs, Taylor Lance The meeting was called to order by the Chairman of the committee, L. Thomas Sweet. Motion made by Joseph Brennan, seconded by Brian Hyland, and Passed with a vote of 6-0, declaring various County-owned property as surplus. Motion made by Richard Madl, seconded by Aola Jackson, and Passed with a vote of 6-0, authorizing Reimbursement Agreement with the New York State Unified Court System on behalf of the Chemung County Department of Buildings and Grounds. Motion made by Brian Hyland, seconded by Richard Madl, and Passed with a vote of 6-0, authorizing agreement with National Elevator Inspection Services, Inc. on behalf of the Chemung County Department of Buildings and Grounds. Mr. Collins asked who had signed off on the SEQRA Negative Declaration stating that the Part 2 EAF supports that the proposed action (demolition of 219 Madison Avenue, Elmira, New York) will not result in any adverse environmental impacts. Mr. Collins is concerned that there may be both asbestos and lead paint in the building. Mr. Krusen stated that the Planning Commissioner had signed the EAF. He will ask that details regarding asbestos and lead paint mitigation, if necessary, be made available to the Legislators. Motion made by Richard Madl, seconded by Joseph Brennan, and Passed with a vote of 6-0, making a Determination of No Significant Adverse Environmental Impacts Associated with the Proposed Demolition of a structure at 219 Madison Avenue, Elmira, New York, pursuant to the New York State Environmental Quality Review Act and authorizing the demolition of the structure by the Chemung County Departments of Buildings and Grounds and Public Works. The meeting was adjourned on the motion by Mr. Hyland, seconded by Mr. Madl. Motion carried.

SURPLUS ASSETS FOR LEGISLATURE APPROVAL OCTOBER 2018 MEETING Department Asset ID Asset Description Model Number CENTRAL STORES 12893 COMPUTER CHAIR DISTRICT ATTORNEY HEALTH DEPARTMENT PROBATION SOCIAL SERVICES METAL COMPUTER DESK 4 DRAWER FILING CABINET 2 DRAWER FILING CABNET 4 DRAWER FILING CABINET COMPUTER COMPUTER COMPUTER HIGHBACK CHAIR HIGHBACK CHAIR BATTERY BACK-UP BATTERY BACK-UP CALCULATOR DICTAPHONE DICTAPHONE TYPEWRITER TYPEWRITER HIGHBACK CHAIR DELL MONITOR HP COMPUTER HP COMPUTER LENOVO LAPTOP LENOVO LAPTOP LENOVO LAPTOP HP COMPUTER DELL MONITOR HP COMPUTER DELL MONITOR LENOVO LAPTOP HP COMPUTER HP COMPUTER HP COMPUTER HP COMPUTER Monday, September 10, 2018 Page 1 of 2 Item # 1

Department Asset ID Asset Description Model Number HP COMPUTER HP COMPUTER HP COMPUTER HP COMPUTER HP COMPUTER HP COMPUTER HP COMPUTER HP COMPUTER HP MONITOR HP COMPUTER HP COMPUTER HP COMPUTER HP COMPUTER HP COMPUTER Monday, September 10, 2018 Page 2 of 2 Item # 1

CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution declaring various County-owned property as surplus Resolution #: 01 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): To approve disposition of excess, obsolete or broken Chemung County assets by means that are most beneficial to the County which could be sale, recycling, scrap, transfer to other agency or disposal. CREATION: Date/Time: Department: 9/10/2018 11:51:36 AM Purchasing APPROVALS: Date/Time: Approval: Department: 9/25/2018 8:24 AM Approved Budget and Research 9/25/2018 10:45 AM Approved County Executive 9/25/2018 5:27 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: 100918_meeting.docx Surplus List Cover Memo Item # 1

CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing Reimbursement Agreement with the New York State Unified Court System on behalf of the Chemung County Department of Buildings and Grounds Resolution #: 02 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): The Superintendent of Buildings & Grounds is requesting permission to enter into a new Five-Year Contract Reimbursement Agreement with the NYS Unified Court System with the 2018-2019 Budget year for the cleaning and minor repairs of court occupied space within several county buildings at the sum of $218,667.00. (This is the first year of a five year agreement.) Prior Resolution No. 17-139 Vendor/Provider Term Total Amount Prior Amount Local Share State Share Federal Share Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 9/17/2018 8:19:46 AM Buildings and Grounds APPROVALS: Date/Time: Approval: Department: 9/25/2018 8:10 AM Approved Budget and Research 9/25/2018 2:36 PM Approved County Executive 9/25/2018 5:19 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: DOC026.pdf Unified Court System Agreement Cover Memo Item # 2

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CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing agreement with National Elevator Inspection Services, Inc. on behalf of the Chemung County Department of Buildings and Grounds Resolution #: 03 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): The Superintendent of Buildings and Grounds requests permission to enter into an agreement with National Elevator Inspection Services, Inc. (NEIS) to provide semi-annual Independent Inspection Services for Chemung County elevators as required by State and Federal Mandate. The Department of Aging and Long Term Care lift and the Mohawk Elevator were added to this contract. Prior Resolution No. 15-513 Vendor/Provider NEIS, 2788 Roosevelt Highway, Hamlin, NY 14464 Term 11/1/18-10/31/21 Total Amount $5,654.00per year Prior Amount $4,512.00 per year Local Share 100% State Share Federal Share Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 9/17/2018 8:32:52 AM Buildings and Grounds APPROVALS: Date/Time: Approval: Department: 9/25/20188:10 AM Approved Budget and Research 9/25/20182:23 PM Approved County Executive 9/25/20185:19 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: DOC027.pdf NEIS Elevator Inspection Services Cover Memo Item # 3

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12-12-79 (3/99)-9c State Environmental Quality Review NEGATIVE DECLARATION Notice of Determination of Non-Significance SEQR Project Number Date: July 17, 2018 This notice is issued pursuant to Part 617 of the implementing regulations pertaining to Article 8 (State Environmental Quality Review Act) of the Environmental Conservation Law. The Chemung County Legislature as lead agency, has determined that the proposed action described below will not have a significant adverse environmental impact and a Draft Impact Statement will not be prepared. Name of Action: Demolition of structure owned by Chemung County at 219 Madison Street, Elmira. SEQR Status: Type 1 G Unlisted G Conditioned Negative Declaration: G Yes G No Description of Action: The Chemung County Departmeng of Buildings and Grounds has found that the county-owned building located at 219 Madison Avenue in Elmira is substandard and in disrepair. The County Buildings and Grounds staff is proposing to remove the existing structure and foundation and replace it with a new surface parking lot. Location: 219 Madison Avenue, Elmira. Item # 4

SEQR Negative Declaration Page 2 of 2 Reasons Supporting This Determination: (See 617.7(a)-(c) for requirements of this determination ; see 617.7(d) for Conditioned Negative Declaration) As shown in Part 2 of the EAF, the proposed action will not result in any significant adverse environmental impacts. If Conditioned Negative Declaration, provide on attachment the specific mitigation measures imposed, and identify comment period (not less than 30 days from date of pubication In the ENB) For Further Information: Contact Person: Bob Dieterle, Chemung County Buildings and Grounds Address: 217 Madison Avenue, Elmira NY 14901 Telephone Number: 607-737-2833 For Type 1 Actions and Conditioned Negative Declarations, a Copy of this Notice is sent to: Chief Executive Officer, Town / City / Village of Other involved agencies (If any) Applicant (If any) Environmental Notice Bulletin, 625 Broadway, Albany NY, 12233-1750 (Type One Actions only) Item # 4

CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution making a Determination of No Significant Adverse Environmental Impacts Associated with the Proposed Demolition of a structure at 219 Madison Avenue, Elmira, New York, pursuant to the New York State Environmental Quality Review Act and authorizing the demolition of the structure by the Chemung County Departments of Buildings and Grounds and Public Works Resolution #: 04 Slip Type: SEQRA status State Mandated OTHER Full-time False Explain action needed or Position requested (justification): The Superintendent of Buildings and Grounds would like permission to have 219 Madison Avenue, Elmira, (old Public Advocates office) demolished. The condition of the exterior and interior of the building warrants demo and the space inside the building is not suitable for office space. The demo area is next to Buildings and Grounds and will be paved to provide parking for maintenance vehicles. The Department of Public Works has agreed to demolish the building. CREATION: Date/Time: 9/13/2018 4:28:47 PM Department: APPROVALS: Date/Time: Approval: Department: ATTACHMENTS: Name: Description: Type: DOC033.pdf Madison Ave Cover Memo negdec_bg_demolition_2018.pdf Negative Declaration Presentation Item # 4