Board Members Attendance: Minutes Brazos Valley Council of Government Board of Directors Meeting Wednesday, March 14, 2012 Representing Brazos County: Judge Duane Peters Mayor Jason Bienski, Bryan Mr. Marvin Walker Mayor Nancy Berry, College Station Mr. Randy Sims Representing Burleson County: Judge Mike Sutherland Mayor Don Skipper Murray, Somerville Mr. Clarence Wayne Grays Mayor Norris McManus, Caldwell Representing Grimes County: Judge Betty Shiflett Commissioner Julian Melchor, Jr. Mayor Christina Stover Mayor Bert Miller, Navasota Mr. Frank Zaragoza Representing Leon County: Judge Byron Ryder Commissioner Dean Player Council Member Bobbye Bullock, Oakwood Col. James W. Wallace Representing Madison County: Judge Art Henson Commissioner Phillip Grisham Ms. Sandra Guice Mayor Terri Creel, Madisonville Representing Robertson County: Judge Jan A. Roe Justice of the Peace Fredrick Webber Sheriff Gerald Yezak Mr. Jimmie McCullough Mayor Ruben Gomez Representing Washington County: Judge John Brieden Commissioner Joy Fuchs Mayor Milton Tate, Jr., Brenham Dr. Robert G. Wright Mrs. Dorothy Morgan Ex-Officio Member: Marva Beck Texas State Representative, District 57
Minutes 3/14/12 Page 2 of 5 BVCOG Staff : Mr. Tom Wilkinson Mr. Michael Parks Ms. Jackie Duke Ms. Trish Buck Mr. Ronnie Gipson Mr. John Jackson Ms. Carolyn Kraus Ms. Candilyn McLean Mr. Roger Sheridan Mr. Paul Turney Executive Director Assistant Executive Director Human Resources & Executive Assistant Program Manager, Workforce Solutions Brazos Valley Board Program Manager, Area Agency on Aging Director of Finance Program Manager, RSVP Program Manager, Solid Waste Program Manager, Public Safety Planning Program Manager, Brazos Valley Affordable Housing Corporation Guests : Ms. Angie Alaniz TAMU School of Rural Public Health Mr. Jack Buckley Advisor Ms. Elizabeth Cox Office of US Senator John Cornyn Ms. Catherine Hejl TxDOT Ms. Nancy Hendryx Representative Marva Beck s office Mr. Jerry Norman City of Iola Mr. Tony Pfitzer CEO, St. Joseph Mr. Todd Pruitt Pattillo, Brown & Hill, L.L.P. Mr. Chris Scotti Candidate for State Representative, District 12 Mr. Brady Vaughn Representative Marva Beck s Office Ms. Monica Wendel TAMU School of Rural Public Health Regular Agenda 1. Commissioner Joy Fuchs called the meeting to order at 1:00pm. 2. Dr. Robert Wright led the invocation and Commissioner Joy Fuchs led the pledges of allegiance. 3. Mr. Tom Wilkinson introduced the guests. 4. Consideration was given for approval of the minutes of the BVCOG Board of Directors meeting for February 8, 2012. Judge Art Henson made a motion to approve the minutes of the February 8, 2012 BVCOG Board of Directors meeting and Sheriff Gerald Yezak seconded the motion. The motion carried and the minutes of the BVCOG Board of Directors meeting for February 8, 2012 were approved as presented. 5. Consideration was given for approval of the BVCOG Financial Report and Quarterly Investment report for January 2012. Director of Finance John Jackson presented the financial report and quarterly investment report for January 2012 stating that we are well within budgeted spending limits for the year so far. Commissioner Phillip Grisham made a motion to approve the financial report for January 2012 and Dr. Robert Wright seconded the motion. The motion carried, and the BVCOG Financial Report and Quarterly Investment report for January 2012 were approved.
Minutes 3/14/12 Page 3 of 5 6. ation and consideration was given for approval of BVCOG s Comprehensive Annual Financial Report for Fiscal Year ending September 30, 2011 by Pattillo, Brown, & Hill, LLP. Audit Committee met prior to the board meeting to review the results of the audit. Todd Pruitt with Pattillo, Brown, & Hill, LLP presented the summarized results of the audit. They performed an audit of the financial statements and also a compliance audit. Pattillo, Brown, and Hill, LLP expressed an unqualified or clean opinion of the financial statements. This means that the financial statements are free of material misstatements or errors and that there are no findings or questioned costs in the compliance audit. These are the best results you can hope for when undergoing a single audit. Dr. Robert Wright questioned if there were any areas to improve upon that were not reportable, but may be helpful to be aware of for the future. Todd Pruitt stated that there were no control deficiencies. There are usually recommendations on technical accounting procedures during the process of the audit that are discussed with the finance staff but that are not reportable. With that being said, Dr. Robert Wright made a motion to approve BVCOG s Comprehensive Annual Financial Report for Fiscal Year ending September 30, 2011 and Judge Byron Ryder seconded the motion. The motion carried and the annual financial report was approved as accepted as presented by Mr. Pruitt. 7. Executive Director s Report: 7a. Discussion of Legislative Issues No report. 7b. NARC Meeting Tom Wilkinson and several officers attended the NARC Conference in Washington, D.C. Judge Byron Ryder reported that he found the conference and meetings with representatives very informative. Judge Mike Sutherland expressed a desire to set up appointments in advance to meet with the actual agencies. 7c. Corporation for Texas Regionalism Tom Wilkinson and Dr. Robert Wright had meeting with Corporation for Texas Regionalism. In preparation for next legislative session, the contract for a consultant to represent is up for renewal. Shannon Ratliff has represented for the last two sessions and may again, but will look at others to benefit regionalism as well. 7d. TexHealth Multi-share Health Update A meeting with Senator Ogden regarding Texas Department of Insurance s failure to fund will be rescheduled. 7e. Report on Center for Regional Services URS, the center s largest tenant, will expand in the shopping center. We will have to shuffle a few tenants around to make room for what they need and URS will pay for remodeling as needed. The Chamber of Commerce has not yet given notice to intent to renew.
Minutes 3/14/12 Page 4 of 5 7f. Workforce Solutions Center update and plans Tom Wilkinson and Donna Taylor, Workforce Board chair from Madison County, attended the National Association of Workforce Boards Conference in Washington, D.C. Issue is funding expected to continue to shrink over the next several years. Unemployment ratio is still high. 7g. Report and Update on Regional Broadband Opportunities Tom Wilkinson met with the FCC and consultants to strategize about another opportunity. FCC will probably not have funding available until 2013. 7h. VITA sites for Federal Income Tax We are still doing tax returns and will continue until April 12 th. We have completed 147 returns and have a 99.17% acceptance rate. In the outer counties we have completed 83 returns with a 98.7% acceptance rate. Appointments must be made through 2-1-1. 7i. Shale gas and water issues conference We do not have a lot of shale gas yet in this region. The main focus is the importance of turning our attention back to water. The state of Texas has declared water is a mineral, yet there are no correlative rights for water. At the last TARC Quarterly meetings, Joy Fuchs represented BVCOG Board at that meeting and was a candidate for an officer position. She was not selected for the position, but will run again in the fall. TARC has lost a couple of state funded programs. Homeland Security Advisory Committee met yesterday to rank projects for potential funding. Funding will be substantially less than previous years. It was suggested that the Board have a special meeting to decide on any changes needed to be made to the priority listing. Decided on Monday, March 26 th for a special meeting. 8. Consideration was given for approval the recommendation of the Madison County Commissioner s Court for the appointment of Madisonville Police Chief Chuck May to the Criminal Justice Advisory Committee. Judge Betty Shiflett made a motion to approve the appointment of Madisonville Police Chief Chuck May, at the recommendation of the Madison County Commissioner s Court, to serve on the Criminal Justice Advisory Committee and Judge Mike Sutherland seconded the motion. The motion carried and Chuck May was appointed to the Criminal Justice Advisory Committee. 9. Consideration was given for approval of the recommendation of the Homeland Security Advisory Committee to modify the FY 2009 Homeland Security Grant approving the reallocation of $1,214.17 to purchase one handheld radio in support of BVCART.
Minutes 3/14/12 Page 5 of 5 Judge Mike Sutherland made a motion to approve the modification to the FY 2009 Homeland Security Grant and Judge Byron Ryder seconded the motion. The motion carried and a modification to the FY 2009 Homeland Security Grant reallocating $1,214.17 to purchase one handheld radio in support of BVCART was approved. 10. Consideration was given for approval of the recommendation of the Homeland Security Advisory Committee to modify the FY 2010 Homeland Security Grant allocation for Robertson County. Judge Jan Roe made a motion to approve a modification to the FY 2010 Homeland Security Grant allocation for Robertson County at the recommendation of the Homeland Security Advisory Committee and Judge Byron Ryder seconded the motion. The motion carried and a modification to the FY 2010 Homeland Security Grant allocation for Robertson County was approved. 11. Consideration was given for approval of a Resolution amending Articles IV, V, and IX in the bylaws of the Regional Transportation Planning Committee. Commissioner Phillip Grisham made a motion to approve a resolution amending Articles IV, V, and IX in the bylaws of the Regional Transportation Planning Committee as presented and Commissioner Dean Player seconded the motion. The motion carried and a resolution amending the bylaws of the Regional Transportation Planning Committee was approved. 12. The following Program Reports were included in the packet: 9-1-1 Area Agency on Aging Brazos Valley Health Systems TexHealth Multi-Share Brazos Valley Wide Area Communications System County Indigent Health Care Criminal Justice Economic Development HIV Administrative Services Homeland Security Housing Choice Voucher Program Public Safety Planning Purchasing Solutions Alliance (PSA) Regional Planning Organization (RPO)/Transportation RSVP - Senior Corps Solid Waste Planning Workforce Solutions Brazos Valley Board 13. Adjourn As there was no further business, the meeting was adjourned at 2:00pm.