CUMBERLAND GREEN METROPOLITAN DISTRICT REGULAR MEETING MINUTES July 18, 2017 4:30 PM HELD: Tuesday, July 18, 2017. Meeting was called to order at 4:33 p.m. at The Fountain Public Library 230 South Main Street, Fountain, CO 80817 ATTENDEES: Directors Thomas Garside, Terry Wherry (by phone), Brett Armstrong, Kyle Geditz and Michel Takatz were present. Also in attendance were District Manager Jim McGrady and Mike DeGrant of Oakwood Homes, Ty Holman Haynie and Company, Mary Walsh, Susie Ellis, Judy McNew, and Jeff Brooks APPROVAL OF AGENDA: A motion to approve the agenda as presented was made by Director Armstrong, seconded by Director Geditz. The motion passed unanimously. DISCLOSURE OF CONFLICTS: None with the exception of Mr. Geditz as it relates to his work with Aspen Homes. QUORUM: Present PUBLIC COMMENT: Mr. Jeff Brooks expressed concern about enforcement of our covenants. He stated he is seeing trailers left on street over a week, weeds along curb, shed variances, and trucks and cars parked on rocks adjoining driveway. Mr. Brooks was previously a member of the DRC. Ms. Ellis responded to Mr. Brooks comments; it appeared she was aware of all expressed issues, as Mr. Brooks did not provide specific addresses. Ms Ellis provided an update to the Board of the enforcement action she has taken to address Mr. Brook s concerns. Director Geditz responded in support of Ms. Ellis and stated the Board and Staff is actively managing the covenants. Mr. Geditz stated the District has made significant changes and in his opinion the covenants are being enforced. Mr. Geditz also reminded Mr. Brooks that we must keep the District s budget in mind. Ms. Ellis makes enforcement visits twice a month to Cumberland Green. The Board encouraged Mr. Brooks not to hesitate in contacting or sending pictures to Ms. Ellis if he sees a violation. Ms Ellis will respond accordingly. Director Garside suggested that we post Community Preservation Specialist s Report on the website so that citizens can see what issues are being dealt with from a covenant enforcement perspective.
OAKWOOD HOMES UPDATE: Mike DeGrant Oakwood is moving forward with Phase 6. Streets will be paved in next two weeks. Sales are brisk. Oakwood plans to open lots in sequence. Phase five and 6 will be paved in 2017. Phase 7 will be completed spring of 2018. The lots in phase five and seven are in for review, utilities will be started next month. That will complete the remaining 77 lots. The underdrain at Jimmy Camp has no tie in, a proposal was given to City Engineering for review. Oakwood expects feedback next month. Streets are warranted for two years and are being built higher standard to accommodate heavier traffic. Oakwood is moving forward with the annexation process next week on the 40 acre parcel. Platting will follow. Next meeting Oakwood would like to make a full presentation to the Board on approximately 256 lots. Oakwood would like to start the inclusion process as soon as possible. Director Armstrong pointed out that the residents want amenities. Oakwood is looking at a tot lot and a splash pad and agreed that a Community Center would be a nice addition to the community. PUBLIC HEARING REGARDING THE AMENDMENT OF THE CUMBERLAND GREEN METROPOLITAN DISTRICT S 2016 BUDGET: The Public Hearing was opened and subsequently closed as no public was present. The Public Hearing was duly advertised in the Fountain Valley/El Paso County News. The Resolution adopting the changes to the 2016 budget will be presented later in the meeting under Action Items. PRESENTATION BY HAYNIE AND COMPANY; 2016 CUMBERLAND GREEN METROPOLIAN DISTRICT S 2016 FINANCIAL AUDIT: Mr. Ty Holman, Haynie and Company stated that they are issuing a clean opinion. Everything is fairly stated. There are no new accounting policies and no unusual activities. There were two minor entries that needed modification. Internal controls look good. There is no indication of fraud and no illegal acts took place. Haynie and Company was given access to everything. Nothing unusual was found. The District has Total Assets of $1,166,941. Liabilities are 5.8 million dollars due in large part to the Bonds outstanding. The deficit of about $5,000,000 is because of the Bonds outstanding. The increase in net position was approximately $25,000. In terms of funds, there is a positive fund balance of $616,000. This represents a Decrease of $1.2 million because of Developer reimbursements. Mr. Holman noted that nothing is coming down the pike in terms of accounting. Page 14 shows were we are currently. The Table on Page 16 show that the District has been authorized to issue up to $30,000,000 in Debt. CONSENT AGENDA:
These items are to be acted upon as a whole and approved with one motion. There will be no separate discussion, unless a specific item is called upon for discussion by a Board member or citizen. a) Approval of Board Meeting Minutes: b) Financial Reports/Cash Analysis A motion to approve the Consent Agenda, that included the Meeting Minutes of the June 20, 2017 and the June 2017 Financial and Cash Report, was made by Director Armstrong and was duly seconded Director Geditz. The Motion passed unanimously. ACTION ITEMS: a) Approve June, 2017 payables: General Fund 2017 $ 8,824.73 Debt Service Fund $ -0- Capital Improvement Fund $ -0- Conservation Trust Fund $ -0- Total Expenditures $ 8,824.73 A motion to approve the June 2017 payables in the amount of $8,824.73 was made by Director Garside and was duly seconded by Director Geditz. The Motion passed unanimously. b) Review and Consider Approval of resolution 2017-01 amending the 2016 budget: A motion to approve Resolution 2017-01 was made by Director Takatz. The motion was duly seconded by Director Garside. The motion passed unanimously. c) Consider approval of the 2016 Audit and direct Mr. Holman to file the Audit with the State of Colorado. A motion to approve the 2016 Audit was mad by Director Garside and was duly seconded by Director Armstrong. The motion passed unanimously. d) Approval of a well Augmentation Agreement between the City of Fountain and the Cumberland Green Metropolitan District. The Board would like Mr. McGrady to get three bids to drill the well. The Board would also like to know what is the payback. Director Geditz suggested Tim
Kuno might be a well driller to consider. A motion to approve the agreement was made by President Wherry and was duly seconded by Director Takatz. The motion passed unanimously. OLD BUSINESS Design Review Committee (DRC) update. Design Review Committee (DRC) update, Ms Susie Ellis: Almost 200 cases have been investigated. Of those investigated there have been 146 courtesy notices given out. Thus far in 2017 there have been 43 DRC requests. All but one has been approved. Currently the maximum allowable size of a shed is 80 square feet. Many are over that size. Regional Building allows 120 square feet without a building permit. Height seems to be a problem in may shed applications. Covenant Enforcement Update. There are three basketball hoop issues, eight fence issues, holiday lights, and 56 lawn issues. Ten lawn issues have shown improvements and 25 have been corrected. A few extensions have been issued. 12 residents have been issued fine warnings. Three residents will start receiving fines. Ms. Ellis noted that there were a few new lawn violations. The owners of 9719 Carnival questioned who maintains the easements near their property. Homeowner claims she is not responsible. The Board reviewed photos of the area in question and believes the homeowner is responsible but agreed to look at it further. NEW BUSINESS: Mr. Armstrong provided a short update on the Integrity Bank Property and the Public Meeting conducted by Mr. Donovan. MANAGER S REPORT: Status of well cost research, meeting with Hydro Resources: Hydro Resources provided a ballpark estimate to install a well near Cumberland Green Park would be approximately $130,000 based on a municipal well drilled for Widefield Water and Sanitation District. The Board though this price was too high and instructed Mr. McGrady to get additional bids. Discussion regarding Irrigation Control System: Discussion with Judy McNew Brightview Landscape Services: Ms. McNew will confirm where the weather station is. The Board asked Ms. McNew if Brightview will consider extending the warranty. The Board informed
Ms. Mcnew that Brightview has 30 days to fix irrigation control system. The District must see savings. The system must be able to monitor weather conditions. Mr. McGrady will meet with Brightview prior to the next meeting to discuss these issues. Homeowner Barbeque: Next year Mr. Garside suggests that we have it at a model home or have a pavilion. The Board believes we need something so that weather cannot affect the attendance at the event. The Board asked do we want to move forward with a community center or not? If we can t afford the community center maybe we need to move forward on the pavilion. BOARD DISCUSSIONS AND UPDATES: None COUNSEL REPORT: None PLANNED COMMUNICATIONS: None OTHER ACTION ITEMS: None EXECUTIVE SESSION: None ADJOURNMENT: Having no other actions to come before the Board, a motion to adjourn the meeting was made by Director Geditz and was seconded by Director Garside. The motion passed unanimously and the meeting was adjourned at 6:31 p.m. NEXT SCHEDULED REGULAR BOARD MEETING August 14, 2017 6:30 p.m. EAGLESIDE ELEMENTARY SCHOOL CAFETERIA 9750 SENTRY DRIVE FOUNTAIN CO 80817