BOARD OF DIRECTORS ROSEDALE-RIO BRAVO WATER STORAGE DISTRICT SPECIAL MINUTES OF THE BOARD MEETING TUESDAY, June 21, 2016 8:30 a.m. DIRECTORS PRESENT Roy Pierucci, Gary Unruh, Richard Enns, Mitch Millwee & Jason Selvidge DIRECTORS ABSENT None OTHERS PRESENT Dan Bartel, Lori Honea, Zach Smith, Dan Raytis, Todd Faulk, & Mike Widhalm CONSENT ITEMS a) Special Board Meeting Minutes May 9, 2016 b) Regular Board Meeting Minutes May 10, 2016 c) Treasurer s Report Filed as approved A motion was made by Director Enns and seconded by Director Millwee to adopt the Consent Items. The motion was unanimously passed. FINANCIAL REPORTS a) Accounts Payable/Operations Fund/June 21, 2016 A motion was made by Director Selvidge and seconded by Director Unruh to approve checks 10630 to 10733 for a total of $2,053,813.88. The motion covered the ratified checks in the amount of $1,772,826.54 and the current checks in the amount of $280,987.34. The motion was unanimously passed. b) Recap of Revenue and Expenditures Filed as approved DISTRICT OPERATIONS REPORT a) Water Depth Levels & Hydrograph Report Mr. Smith gave a report to the Board. b) Operational Log Mr. Smith gave a report to the Board. c) Maintenance Report Mr. Smith reported there have been no burn days since the last Board meeting. Mr. Smith reported that portions of East Superior levees/ponds have been re-graded. He reported that washouts in the channel west of Nord Rd have been repaired. 1
Mr. Smith reported that Bait stations have been set along the Rosedale Turnout No. 1. Mr. Smith reported that Weed Solutions has mowed along the West Basin Ponds. Mr. Smith reported that the fence line along Stockdale has been cleaned and that the Backhoe was used to scrape weeds along Stockdale and Enos. Mr. Smith reported that the Salt Cedar/Tamarisk tree removal project has been started. Mr. Smith reported that the Verizon tower is complete and the fencing project on East Superior has been started. Mr. Smith reported that staff is making emergency water deliveries to five locations in the District on behalf of the Joint Operations Committee. d) 2015 Water Supply Report & 2016 Water Supply Projections Mr. Smith reviewed the document summarizing the District s water supplies/demands with the Board. e) 2016 Groundwater Recovery Operations Optimization scenarios Mr. Smith reviewed the hand-out with the Board. f) Consideration of Ratification of Encroachment Permit Batey Mr. Smith reported that the District was approached by Bryan Batey regarding crossing the Goose Lake Slough with a water pipeline. A motion was made by Director Enns and seconded by Director Millwee to approve the ratification of Encroachment Permit No. 2016-04 for Trinity West, Inc. The motion was unanimously passed. g) Consideration of Budget for Purchase of Water Truck Mr. Smith reported that the District is renting a water truck from Hertz Equipment Rental for use in filling emergency water tanks as part of the Joint Operations Committee. After discussion, a motion was made by Director Enns and seconded by Director Unruh to approve the purchase of a District water truck for an amount up to $75,000. The motion was unanimously passed. h) Consideration of Declaration of Surplus Office Equipment Mr. Smith reported that there is a large amount of old office equipment in the shop that is taking up room and asked would like it declared surplus so the District can dispose of and/or donate the supplies/equipment. A motion was made by Director Millwee and seconded by Director Selvidge to approve the declaration of surplus office supplies. The motion was unanimously passed. STATE WATER PROJECT ACTIVITIES UPDATE a) California Water Fix No report. 2
MANAGER S REPORT a) Irvine Ranch Water District Connection to Rosedale-Rio Bravo Water Storage District Cross Valley Canal Intake Pipeline Mr. Bartel gave a report to the Board and this will be brought back next month for consideration. b) Consideration of Continuing Emergency Actions pursuant to Public Contract Code 22050(c)(1) Resolution No. 455 A motion was made by Director Unruh and seconded by Director Selvidge to continue the emergency actions authorized by the Second Revised and Restated Resolution #455. The motion was unanimously passed. c) West-Side Five Mojave Water Agency Program No report. PROJECTS REPORT a) Onyx Ranch i. Operations Report Mr. Bartel gave an update on activities to the Board. ii. Consideration of Asbestos Removal Mr. Bartel reported that the District s insurance provider has identified a number of vacant buildings at the headquarters that should be removed due to their age and condition. After discussion of alternatives, the Board opted to remove the barn wood and board up House 10 and post signs. b) Drought Relief Project i. Status Report Mr. Bartel reviewed the Project Status Report covering the activities through the end of May. He reviewed the Summary of Project Costs for Rosedale, Irvine Ranch WD, and Castaic Lake WD, as expensed through the end of April, 2016. ii. Consideration of Progress Pay Estimates Best Drilling Mr. Bartel reviewed a memo from GEI Consultants regarding SUP-4 Packer Testing from Best Drilling. A motion was made by Director Millwee and seconded by Director Enns to pay the invoice to Best Drilling and Pump, Inc. in the amount of $58,260. The motions were unanimously passed. iii. Stockdale East Construction Consideration of Surveys and Oil Facility Relocation Mr. Bartel reported that staff is preparing bid documents for construction of levees on Stockdale East. Per the environmental review both pre-construction biological and hydrocarbon surveys must be completed prior to construction. A motion was made by Director Enns and seconded by Director Unruh to; 1) authorize execution of the task orders for Stockdale East and the Central Intake with McCormick Biological for preconstruction surveys and contractor education efforts, not to exceed $14,000; 2) authorize execution of a task order with Double Barrel Environmental Services for preconstruction hydrocarbon testing efforts on a T&M basis estimated at $6,000; and 3) authorize execution of a task order with Double Barrel Environmental Services for a 3
temporary pipeline interim relocation on a T&M basis estimated at $50,000. The motion was unanimously passed. c) James Recharge and Recovery Project No report. d) Conveyance Projects i. Nord Road Crossing 1. Consideration of Partnership Agreement Mr. Bartel gave an update to the Board. He reported that Mr. Batey, the owner of the property on the east side of Nord Road, has requested a partnership in the project to lesson costs. Mr. Batey has committed to contribute $2,000 towards feasibility efforts and proposes to contribute towards the project on an incremental basis. A motion was made by Director Unruh and seconded by Director Enns to approve a temporary construction easement and authorized staff to execute a cost sharing agreement with Mr. Batey. The motion was unanimously passed ii. Kern River Intake Rehabilitation/Replacement 1. Consideration of Progress Pay Estimates Nicholas Construction - Mr. Bartel gave an update to the Board. A motion was made by Director Selvidge and seconded by Director Millwee to pay the Progress Pay Estimate No. 5 to Nicholas Construction in the amount of $143,910.75. The motion was unanimously passed. iii. Kern River-CVC Intake Mr. Bartel gave an update to the Board. e) Office Building Remodel Phase 1 Mr. Bartel gave an update to the Board. i. Consideration of Progress Pay Estimates Black/Hall Construction Mr. Bartel gave an update to the Board. A motion was made by Director Millwee and seconded by Director Enns to issue the Notice of Completion and release the retention upon completion of the final punch items. The motion was unanimously passed. ii. Consideration of Metal Building Repainting Mr. Bartel reported that the metal building attached to the new construction was not included in the original costs and would like to paint it to match. A motion was made by Director Enns and seconded by 4
Director Selvidge to authorize staff to contract with Selah Painting to re-paint the metal building for an estimate cost of $3,500. The motion was unanimously passed. AYES: Directors Pierucci, Unruh, Enns, & Selvidge f) Western Rosedale In-Lieu Service Area Project No report. COMMITTEE REPORTS a) Kern Fan Monitoring Committee No report. b) Cross Valley Canal No report. c) Pioneer Project No report. d) Kern River Watershed Coalition Authority (KRWCA) No report. e) Kern Groundwater Management JPA No report. f) Kern Fan Authority No report. g) Banking Project Joint Operating Committee No report. h) Valley Ag Water Coalition No report. ATTORNEY S REPORT Mr. Raytis reported that his office sent a letter to the office regarding their rate increase. Ms. Honea will send a copy to the Board. OLD OR NEW BUSINESS Ms. Honea reported that the July board meeting has been moved to July 19 th. Mr. Smith reported that the Agralogics 2-year pilot meeting took place. He is awaiting to see who would like to enroll. CORRESPONDENCE No correspondence. PUBLIC COMMENT None CLOSED SESSION No closed session. ADJOURNMENT Meeting was adjourned at 10:05 a.m. 5