r I MINUTES OF SPECIAL MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:SOP.M. APRIL 21, 1998 CALL TO ORDER Mayor Heidt called to order the meeting of the City Council at 6:30 p.m. ROLL CALL All Councilmembers were present. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speakers' slip and submit it to the City Clerk before the item is discussed. r PUBLIC PARTICIPATION Addressing the Council at this time was Cam Noltemeyer regarding campaign activities; Dennis Conn regarding a Code of Ethics; Allan Cameron commending and congratulating outgoing Councilmembers Boyer and Smyth; Marsha McLean thanking outgoing Councilmembers Boyer and Smyth and congratulating the newly elected Councilmembers; John Steffen regarding campaign activities; Bob Lathrop regarding campaign contributions; and Lynne Plambeck thanking outgoing Councilmembers Boyer and Smyth and urging an investigation into a particular PAC. FLAG SALUTE Girl Scout Troop 686 led the flag salute. APPROVAL OF MINUTES Motion by Smyth, second by Boyer, to approve the minutes of the April 7, 1998 meeting. Hearing no objections, it was so ordered. AWARDS/RECOGNITIONS TO MEMBERS OF THE COMMUNITY Mayor Heidt announced that proclamations had been prepared in support of Santa Clarita Youth Service and "Try Transit Week". r l PRESENTATIONS TO THE CITY Mayor Heidt and Couilcilmembers accepted a commemorative flag honoring the City as a Tree City U.S.A from a representative of the Los Angeles County Fire Department.
ITEM I UNFINISHED BUSINESS CANVASS OF ELECTION RETURNS - RESOLUTION NO. 98-58 Sharon Dawson, City Clerk, reported that in accordance with Elections Code 10262, the City Council shall meet at their usual place of meeting on the first Tuesday after the election to canvass the returns and to install the newly elected officers. The Council shall declare elected, the persons having the highest number of votes given for each office. Resolution 98-58 was distributed declaring the result that Jo Anne Darcy, Frank Ferry and Laurene Weste were duly elected as members of the City Council for the full terms of 4 years. - Motion by Boyer, second by Darcy, to adopt Resolution No. 98-158 declaring the results of the election and approving the canvass of the election. On roll call vote: Ayes: Boyer, Klajic, Darcy, Smyth, Heidt Noes: None Absent: None Resolution No. 98-158 adopted. REMARKS BY OUTGOING CITY COUNCILMEMBERS Outgoing Councilmembers Boyer and Smyth made outgoing remarks. CITY CLERK ADMINISTERS OATH OF OFFICE TO NEWLY ELECTED CITY COUNCILMEMBERS Sharon Dawson, City Clerk, presented Certificates of Election to the newly elected Councilmembers and administered the Oath of Office. NEWLY ELECTED CITY COUNCILMEMBERS ARE SEATED Newly elected Councilmembers took their place on the dais. REMARKS BY NEWLY ELECTED CITY COUNCILMEMBERS Newly elected Councilmembers Weste, Ferry and Darcy made remarks. RECESS AND RECONVENE Mayor Heidt called a recess at 7:45 p.m. and reconvened the meeting 11t 8:00 p.m... APPROVAL OF AGENDA Motion by Darcy, second by Klajic, to approve the agenda. Hearing no objections, it was so ordered. ITEM2.. FREE LOCAL FIXED ROUTE AND COMMUTER/EXPRESS BUS RIDES ON MAY 12, 1998 -The City of Santa Clarita Transit Division is joining together with other 2
r ' r transit properties across the United States to celebrate "Try Transit Week" scheduled for May 11, 1998 through May 15, 1998. This annual, weeklong campaign is designed to promote the benefits of transit, honor transit employees and customers, and encourage new riders. Tuesday, May 12, 1998 is nationally designated as "Try Transit Day. By waiving the regular fare, we hope to encourage new riders to use the City bus system to get to and from work, school, shopping, and other activities. This action requires City Council approval, as one day's farebox revenue will be relinquished. This potential loss of revenue should not exceed $2,930. However, because a large number of Santa Clarita Transit riders use a monthly pass, the actual revenue loss should be substantially less. Authorize the City's Transit Division to offer free local fixed-route and commuter/express bus rides on Tuesday, May 12, 1998. ITEMS FISCAL YEAR 1996/97 OVERLAY - PROJECT NO. soon - PROJECT ACCEPTANCE - On July 8, 1997, Council awarded a contract for the subject project to Excel Paving Company. This project was completed to the satisfaction of the City Engineer on February 25, 1998. The total cost for construction was $1,685,788.07. Accept the work performed by Excel Paving Company on the Fiscal Year 1996/97 Overlay, Project No. SOOll. Direct the City Clerk to file the Notice of Completion. Direct staff to release the 5% retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. ITEM4 VALENCIA GLEN PARK POOL RENOVATION - PROJECT NO. MOOOS - NOTICE OF COMPLETION - Staff is requesting that City Council accept the construction of Valencia Glen Park Pool Renovation - Project No. MOOOS. Accept the work performed by South Coast Pool Plastering, Inc., on the Valencia Glen Park Pool Renovation - Project No. MOOOS. Direct the City Clerk. to file the Notice of Completion. Direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no stop notices law have been filed. ITEMS CITY HALL TENANT IMPROVEMENT PROJECT - In June of 1998, the City Hall building will have approximately 1,500 square feet of space available for ease. In order to secure new lease agreements and future revenue, the current leasing market typically requires modifying space to meet new tenant needs. Approve the transfer of $40,000 from contingency funds to Property Management Building Improvement Account No. 2450-8640. Authorize the City Manager to award and execute all documents, subject to City Attorney approval, and any change orders relating to this work as necessary. 3
ITEM6 INFORMIX SOFTWARE SUPPORT CONTRACT City employees rely heavily on the finance database and its components to carry out their daily job functions. Timely problem resolution and database updates are critical to maintaining a reliable computing environment. Informix is the vendor that developed the Informix Relational Database System that runs the City's financial system. During the last support contract period, Informix did an excellent job at responding to problems that arose. Staff recommends renewing the Informix contract for these services for another year. Approve the Informix Relational Database System Support contract to Informix for $22,518.17. Authorize the City Manager or his designee to execute all contract documents and change orders. The funds for this work are included in the FY 97/98 budget Account No. 2310-8001. ITEM7 CHECK REGISTER NOS. 11, 12, AND 13 - RESOLUTION NO. 98-52 Adoption of resolution approving and ratifying payment of the demands presented in the check register. Adopt Resolution No. 98-52. Motion by Klajic, second by Weste, to adopt the consent calendar. On roll call vote: Ayes: Weste, Klajic, Darcy, Ferry, Heidt Noes: None Absent: None Motion carried. ITEMS PUBLIC HEARING BOUQUET SENIORS AFFORDABLE HOUSING PROJECT (MASTER CASE 97-102 - GENERAL PLAN AMENDMENT 97-002 I ZONE CHANGE 97-002 I CONDITIONAL USE PERMIT 97-102 I DEVELOPMENT AGREEMENT 98-001 I SUBSEQUENT ENVIRONMENTAL IMPACT REPORT SCH NO. 97081065 - RESOLUTION NOS. 98-41AND98-42- ORDINANCE NOS. 98-10 AND 98-11 Mayor Heidt opened the public hearing. Sharon Dawson, City Clerk, reported that all notices required have been provided. Jennifer Reid, Associate Planner, reported that an amendment to the General Plan Land Use Element Land Use Map to redesignate approximately 12.36 acres of RS (Residential Suburban) land use to RMH (Residential Medium High) land use; a zone change modifying the Unified Development Code zoning designation an:d standards of approximately 12.36 acres of property from RS (Residential Suburban - 5 dwelling. units per acre) to RMH (Residential Medium High - 20 dwelling units per acre); a conditional use permit to allow the construction of a three story, 264 unit senior affordable housing apartment project, to permit a 25% density bonus for the 4
r property, to provide an amenities bonus for partial waiver of development fees, and to allow for the installation of gates for the residential project; a development agreement restricting the project to a senior, low income population in perpetuity; and a review and certification of the Subsequent Environmental Impact Report (SCH# 97081065) prepared for the project. Jules Swimmer, representing the applicant, spoke in support of the project. Additional information was provided in response to inquiries from Councilmembers. Addressing the Council on this item was Brad Berens, Allan Cameron and Bob Lathrop. Council concurred to continue the public hearing on this itenl to the meeting of May 12, 1998 for action, in order to consider the project's Final Environmental Impact Report for a period of no less than ten (10) days, in accordance with the provisions of the California Environmental Quality Act. r ITEM9 UNFINISHED BUSINESS NEWHALL INTERMODAL TRANSPORTATION CENTER (NEWHALL METROLINK STATION) -APPROVE ARCHITECTURAL DESIGN OF STATION - PROJECT NO. S2001 T. Brad Therrien, Assistant City Engineer, reported that this item involves the approval of the architectural design for the Newhall Metrolink Station. City Council direction is needed to continue with the preparation of construction bid documents. Richard Bardin, representing Boyle Engineering, reviewed the project layout. David Goodale, representing CHCG Architects, reviewed the architectural features.. Motion by Darcy, second by KlaJic, to approve the architectural design of the Newhall Metrolink Station and. authorize the completion of the construction bid documents. On roll call vote: Ayes: Ela,jic, Darcy, Ferry, Weste, Heidt Noes: None Absent: None Motion carried. COMMITl'EE REPORTS (Cpuncil) There were none. STAFF COMMENTS George Caravalho, City Manager, provided information on the upcoming team building session for the Council on May 16. 5
COUNCILMEMBERCOMMENTS Counci!member K.lajic commented on an upcoming meeting of the Congress for New Urbanism in Denver; the east/west corridor; a presentation from the Sheriff's Department regarding school and youth programs; a sphere of influence; Central Park, and not scheduling meetings at conflicting times. Councilmember Weste commented on getting an update on Newhall Ranch and the study session on May 5 regarding water issues. Mayor Heidt commented on getting started on the process of appointing members to the Parks and Recreation Commission and the Planning Commission. ADJOURNMENT Motion by Darcy, second by Klajic, to adjourn the meeting at 9:55 p.m. Hearing no objections, it was so ordered. ATTEST:.~x~ CITYCLEitK 6