Section 2 2016 PROMOTIONAL/MARKETING & SPONSORSHIP OPPORTUNITIES 17
Section 2 2016 PROMOTIONAL/MARKETING & SPONSORSHIP OPPORTUNITIES Educational Grants Price Range Description Pre-Conference Clinical Workshop (CME) $50,000 Page 19 Keynote Lecture $20,000 Page 19 Student Club Scholarship Fund $10,000 Page 19 Hands-On Workshops (CME) $10,000 Page 19 Pre-Conference Course Practice Management (CME) $5,000 Page 19 General Support of Annual Scientific Conference TBD Page 19 Events Price Range Description Resident/Student Networking Event $20,000 Page 20 Welcome/Opening All Attendee Networking Event $20,000 Page 20 Industry Breakfast or After Hours Event (non-cme) $15,000 Page 20 Wrap Party Buffalo Billiards $10,000 Page 20 Awards Price Range Description Manuscript Awards $10,000 Page 20 Poster Awards $8,000 Page 20 Product(s) Price Range Description Exhibit Hall Theater (the HUB) $25,000 Page 21 Java Cups $10,000 per day; Page 21 $25,000 for all three days Wi-Fi Access Exhibit Hall $25,000 Page 21 Hotel Key Card $15,000 Page 21 Registration/Portfolio Bags $12,000 Page 21 Charging Stations $10,000 Page 21 Luggage Handles $5,000 Page 21 Digital Media Price Range Description ACFAS.org/Austin Mobile App Splash Screen $7,500 Page 22 eposter Sponsorship $9,000 Page 22 ehandouts-education Sessions $5,000 Page 22 Mobile App Banner Ads $3,500 Page 22 Print Media Price Range Description Final Program $12,000 Page 23 Conference Journal $7,500 Page 23 Quick Planner $6,500 Page 23 Registration Packet Envelopes $3,500 Page 23 Advertising Details Page 23 18
EDUCATIONAL GRANTS* The Annual Scientific Conference offers a variety of educational grant sponsorships that reach a targeted audience based on their specific areas of interest. Sponsor an educational grant! Get unmatched visibility with key decision-makers beyond the Exhibit Hall at the American College of Foot and Ankle Surgeons (ACFAS) 74th Annual Scientific Conference. We offer an extensive selection of choices. Pre-Conference Clinical Workshop $50,000 Preceding the Annual Meeting, a full day of clinical workshops are offered. The content is developed by the Education and Scientific Affairs Committee and CME is provided. These popular courses offer a hands-on opportunity to physicians traveling to the Annual Scientific Conference. Keynote Lecture $20,000 1,500+ physicians. Sponsor the Featured Speaker with appeal to the entire audience. Sponsorship recognition includes the opportunity to introduce the speaker, and your company is recognized in promotional copy at the event, in the final program, ASC Mobile App, special press releases and features in Update (our bimonthly newsletter) and ThisWeek @ ACFAS (our electronic breaking news flash sent weekly.) Student Club Scholarship Fund $10,000 (Multiple sponsorships available) This sponsorship provides funding for ACFAS Student Club Members to attend the Annual Scientific Conference education programs by underwriting registration fees for students. Sponsor Benefits include: Verbal acknowledgement, recognition at the Student Clubs, acknowledgement in the Update newsletter and in correspondence with medical students. Pre-Conference Course: Practice Management $5,000 This event, popular with physician attendees, offers the sponsor company visibility on take-home course material and on signage at the course. This is an ideal opportunity for companies offering practice management products and services. General Support of Annual Scientific Conference This sponsorship provides funding for general operation of the Annual Scientific Conference. Specific Sponsorship Benefits: Acknowledgement in all ACFAS marketing materials and on signage. See summary of all benefits listed by level of support on page 25. Educational Grants* All educational grant sponsors will be listed on the Web Site Corporate Sponsor Mall, acknowledged in the Final Program, ASC Mobile App, on signage at the actual educational activity, and at the ACFAS Honors and Awards Ceremony, and after the conference in the Update (bimonthly newsletter). Continuing Podiatric Medical Education (CPME) guidelines will be strictly adhered to. Invest your resources where they count. Hands-On Workshops $10,000 (Attendance limited per session) These popular 3-1/2 hour sessions fill up quickly and offer an intimate environment for attendees to learn one-on-one by performing the procedures. CE Credit is provided, therefore content is developed by the Annual Scientific Conference Committee. Sponsor will be requested to provide instrumentation to conduct the workshop. 19
Section 2 EVENTS OPPORTUNITIES ACFAS SCIENTIFIC CONFERENCE AUSTIN AUSTIN CONVENTION CENTER FEBRUARY 11 14, 2016 20 Resident/Student Networking $20,000 The perfect venue for corporate supporters to connect with residents and students. This event is held one hour prior to the Opening All Attendee event and provides an informal environment that promotes networking opportunities and socializing. Supporting company representative(s) welcomes attendees, may distribute a promotional video via jump drive with both organizations logos, signage will be displayed at event and elsewhere throughout the Conference, acknowledgement in the Final Program, ASC Mobile App, other ACFAS publications and Web site. @ Brazos Hall Welcome Networking Event Thursday Evening $15,000 The largest social event of the Conference. The event is open to all Conference attendees, guests, and Exhibitors. Your company logo will be posted on signage at the entrance and elsewhere throughout the Conference. @ Brazos Hall Industry Breakfast or After Hours Event $15,000 (6:30 7:30 am) (6:15 pm ) These non-cme sessions held prior to the daily programs, or at other non-conflicting time periods, are an ideal opportunity to launch a new product or train physicians in the use of an existing product. The sponsor provides and coordinates food and audio-visual. Wrap Party Buffalo Billiards Saturday Evening $10,000 The evening celebrates the inauguration of the new ACFAS President (Sean T. Grambart, DPM, FACFAS) at this final social event of the 2016 Annual Scientific Conference. A variety of recognition opportunities are available for exclusive sponsorship (optional additions: tent cards, cocktail napkins with logo, score board). Manuscript Awards $10,000 The Manuscript Awards support will provide 1st, 2nd and 3rd place awards and 4 Honorable Mention awards. Sponsorship recognition includes company name and logo on signage at the ACFAS Annual Honors and Awards Ceremony and acknowledgment in the Final Program and ASC Mobile App. Poster Awards $8,000 Scientific Posters are displayed in a prominent location. Sponsorship will provide 1st, 2nd and 3rd place awards for each of three categories (Scientific Format, Case Study Format and Student Club). Sponsorship recognition includes company name and logo on signage in poster area and acknowledgment in the Final Program and ASC Mobile App.
PRODUCT OPPORTUNITIES All lights are on you... sponsor a product! Java Cups $10,000 per day, $25,000 for all three days Sponsoring company s logo name and booth number will be imprinted on coffee cups to be used at refreshment breaks. Up to seven beverage-distribution locations within meeting space and exhibit hall. The opportunity offers an eye-catching vehicle for your advertising message. Exhibit Hall Theater the Hub $25,000 In an innovative educational approach, this large theater/booth is the go-to spot on the exhibit hall floor for lively, interactive learning. With practical topics for practically everyone and topics such as: Employment Models; Contracts; Effective Speaking; Road to Certification; The Great Job Hunt; Marketing. See program for complete listing. Sponsor s logo appears in multiple locations: entrance unit with booth number on the printed schedule of presentation topics, times and presenters. Other details to be agreed upon. Wi-Fi Access in Exhibit Hall $25,000 Provide an essential service for the Annual Scientific Conference attendees to stay connected with their practice and day-to-day business while away from the office. Your company logo will appear when Wi-Fi is accessed and recognition will be posted on signage at the entrance to the exhibit hall and elsewhere throughout the conference. Hotel Key Cards $15,000 Put your message directly into the hands of conference attendees by putting it right on their hotel key cards. Hotel keys with company logo and/or booth number for ACFAS official hotel block room keys. Registration/Portfolio Bags $12,000 These nylon/canvas briefcases or back packs with zipper top and adjustable shoulder strap are provided to all attendees on-site. Your company logo as well as the ACFAS logo will be printed on the bag. Mobile Device Charging Stations $10,000 Brand a station kiosk with your logo where attendees can charge multiple mobile devices at the same time. Luggage Handles $5,000 Your message (and their luggage) will stand out from all those look-alike bags. The gripper is foam padded for extra comfort and can be used on computer cases, sports bags and luggage. 21
Section 2 DIGITAL MEDIA OPPORTUNITIES Mobile App Splash Screen $7,500 Compatible with all smartphone platforms and web-enabled devices, metrics for this App showed more than 29,890 unique visits and over 7,500 banner ad visits. App will be available from January 2016 until 90 days after the Annual Conference. Supporting company s corporate logo and booth number are launched each time the user activates the app. eposters $9,000 ACFAS 2016 Posters will be viewed on-site on paper and electronically at kiosks, and on the ACFAS Scientific Conference website following the conference. Supporter is recognized with corporate logo on Posters Online 6+ months of corporate logo recognition on ACFAS website. ACFAS SCIENTIFIC CONFERENCE AUSTIN AUSTIN CONVENTION CENTER FEBRUARY 11 14, 2016 ehandouts-education Sessions $5,000 ACFAS speaker handouts, downloaded from our website, available during and after the Conference. Your company logo/banner ad will appear on the ACFAS website and Mobile App. Mobile App Banner Ads $3,500 Your company logo and booth number rotate on the Mobile App, Metrics for the annual meeting include over 7,500 visits. Application will be available from January 2016 until 90 days after the Annual Conference. Supporting company s corporate logo and booth number are launched each time the user activates the App. Booth #904 22
PRINT MEDIA OPPORTUNITIES Final Program $12,000 This valuable conference resource contains the Annual Scientific Conference schedule and list of manuscript and poster presentations. Approximately 1,500 program attendees will receive this on-site at registration. Sponsor s name and logo will appear on the front cover of the program and Annual Conference Mobile App; and sponsor will receive a full-page ad in the program. Quick Planner $6,500 This is a condensed schedule of events and is a quick reference tool small enough to fit in a pocket. Your logo will appear on the front cover and sponsor will receive a full-page ad on an inside page. All attendees receive a copy. Registration Packet Envelope $3,500 Registration packets, holding name badges, tickets, and other conference essentials, are distributed to all attendees. Your company name and logo, as well as the ACFAS logo, will appear on the outside of the envelopes. Conference Journal $7,500 All registrants receive this spiral bound notebook which contains a condensed daily schedule and lined paper for note taking. Include your logo on the front cover and inside lower corner of every page, and receive a full-page ad on the outside back cover. This is a convenient tool for meeting attendees. 23
Section 2 ADVERTISING OPPORTUNITIES ACFAS ANNUAL SCIENTIFIC CONFERENCE AUSTIN FEBRUARY 11 14, 2016 ACFAS SCIENTIFIC CONFERENCE AUSTIN AUSTIN CONVENTION CENTER FEBRUARY 11 14, 2016 ADVERTISING ACFAS offers the following opportunities to place your advertising message in front of foot and ankle surgeons. ACFAS UPDATE Update is the official ACFAS member newsletter. Published on a bimonthly basis in full color, Update reaches an audience of over 6,800 foot and ankle surgeons. Multiple insertion discount rates are available to advertisers. For advertising rates and specifications, or to download an insertion order, visit www.acfas.org/update. JOURNAL OF FOOT & ANKLE SURGERY (JFAS) The Journal of Foot & Ankle Surgery is the official peer reviewed journal of the ACFAS. It is published six times a year by Elsevier Science. JFAS is provided as a membership benefit to all members of the College. Subscriptions are available for other interested individuals and institutions. All subscribers have full access to the online version of JFAS. For advertising information contact Nicole Johnson, 215.239.3168. CORPORATE PARTNER MALL All ACFAS Corporate Partners receive a complimentary listing, with a link to the partner s Web site, in the ACFAS Corporate Sponsor Mall under Education & Professional Development at www.acfas.org. ADVERTISING DETAILS FOR CONFERENCE PROGRAM Ad Specifications Program trim size is 8-1/2" wide x 11" high. For Bleed Ad border must extend 1/8" beyond the trim marks. Otherwise leave 1/4" white space or margin on all sides of ad. Ads must be a HIGH RES PDF FILE with crops. Please indicate ad type and size when submitting the ad and state whether or not it is a bleed ad or non-bleed ad. Ads must be received at ACFAS Headquarters by December 4, 2015. Contact ACFAS for more detailed Ad Specifications. AD SPECIFICATIONS With Bleed (please allow for 1/8" bleed) Full Page Ad 8-1/2" x 11" 8" x 10-1/2" Half Page Ad 8-1/2" x 5-1/2" 8" x 5" (Horizontal) PLEASE TELEPHONE ME TO DISCUSS PLACING AN AD IN THE CONFERENCE PROGRAM Company Name Telephone Without Bleed (size allows for 1/4" margin or white space around ad) PLEASE COMPLETE AND THEN DETACH THIS FORM AND SEND TO: 8725 West Higgins Road, Suite 555 Chicago, IL 60631-2724 Attn: Maggie Hjelm/Mary Meyers Phone: 800.421.2237 Fax: 800.382.8270 RATES Inside Front Cover $850 Inside Back Cover $850 Outside Back Cover $875 1-Page Spread $350 1/2-Page Spread $200 24
SPONSORSHIP RECOGNITION Say it loud and... be recognized! DIAMOND $150,000 and above PLATINUM $100,000 $149,999 GOLD $50,000 $99,999 SILVER $25,000 $49,999 BRONZE $10,000 $24,999 PEWTER $2,500 $9,999 FRIENDS $1,000 $2,499 Your company representative will be the VIP to cut the ribbon and lead participants into the Exhibit Hall Selection of priority exhibit space for Annual Scientific Conference Your company product ad on 6' tall panel in designated area A special banner with company logo at entrance to Conference Complimentary ad in final Annual Scientific Conference Program Complimentary tickets to Wrap Event Door Drops allowed with approval by January 13, 2016 Full Full Half 4 4 4 4 Pre-conference Mailing Lists (mailer must be pre-approved by January 13, 2016) Your company name and logo will appear in signage at the event Your company name listed with all sponsors in a streaming video at the Opening General Session and throughout the Conference Your company name acknowledged in the final Annual Scientific Conference Program and ASC Mobile App Your company will be recognized in Update, the ACFAS Member Newsletter Listing in ACFAS Web site Corporate Sponsor Mall, including link to your Web site Designation as a member of ACFAS 2016 CORPORATE CIRCLE at your booth at the Annual Scientific Conference Current version of company logos required in BOTH EPS and JPEG versions. 25
Section 2 SLEEPING ROOM RESERVATIONS The link to onpeak, our official housing partner, will be available on the ACFAS website September 24, 2015. Please visit www.acfas.org/austin for official hotel listings. HOUSING ALERT! Please be aware of housing companies falsely claiming to represent the ACFAS Conference. Reservations should only be made through onpeak, the official housing company. ACFAS SCIENTIFIC CONFERENCE AUSTIN AUSTIN CONVENTION CENTER FEBRUARY 11 14, 2016 26
SPONSORSHIP FORM ACFAS ANNUAL SCIENTIFIC CONFERENCE AUSTIN FEBRUARY 11 14, 2016 YES! YOU CAN COUNT ON MY SUPPORT OF ACFAS. Please sign me up to sponsor the following event(s). Invoice me for $ Name Company Name Address City State Zip/Postal Code Telephone Fax E-mail Note: Partial sponsorships are available for items totaling $5,000 or more. Please contact Mary Meyers, Director of Education Curriculum and Alliances, for further information. Phone: 800.421.2237, x 1307 E-mail: meyers@acfas.org PLEASE COMPLETE AND THEN DETACH THIS FORM AND SEND TO: 8725 West Higgins Road, #555 Chicago, IL 60631-2724 Attn: Mary Meyers Phone: 800.421.2237 Fax: 800.382.8270 27
DATES AND DEADLINES Exhibitor Service Kit order forms available week of November 30, 2015 at t3expo.com. AUGUST DECEMBER FEBRUARY ACFAS SCIENTIFIC CONFERENCE AUSTIN AUSTIN CONVENTION CENTER FEBRUARY 11 14, 2016 1 Space Applications Accepted Insurance Forms (Must be in effect February 11 14, 2016) NEW! Exhibitor Portal for Badge and Company Description (availability TBD) SEPTEMBER 24 Exhibitor Housing Opens, acfas.org/austin 30 Early Bird Space Application Fee Ends OCTOBER 1 30% Booth Cancellation Fee Begins 17 50% Booth Cancellation Fee Begins 31 Full Booth Payment Due NOVEMBER 4 100% Booth Cancellation Fee Begins 12 Booth Confirmation Letters via E-MAIL 30 Exhibitor Service Kits Available Online, t3expo.com Commercial Poster Application Due AUGUST 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 DECEMBER 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 3 Exhibitor Request for Function Space Due 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Company ID Forms Due (Form included with confirmation) 4 Company Description Deadline Reserve Final Program Ad Space and Artwork Due Sponsor Logo Deadline submit eps and jpg versions 11 Deadline for Submission of Island Booth Specifications EAC Forms and Certificates of Liability Due JANUARY 8 Advance Warehouse Shipments Begin 13 Door Drop Graphics Review Deadline (approved sponsors only) Pre-conference Mailer Review Deadline (approved sponsors only) 19 Advance Order Discount Rates Deadline 27 Deadline for Exhibitor Badge Registration Online Changes/ Additional Badges On-site Deadline to Submit Certificates of Liability SEPTEMBER 2015 OCTOBER 2015 JANUARY 2016 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 FEBRUARY 2016 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 3 Advance Warehouse Shipments End 4-5 Advance Warehouse Shipments Late Fee 8 Direct Shipments to Convention Center Begin 9 Pre-Approved Island Booth Set-up Begins WEEK OF MARCH 1 Post-conference Surveys E-mailed Post-conference Attendee List E-mailed NOVEMBER 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 MARCH 2016 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 28