WATA Board of Directors Meeting Minutes March 5 th, 2017 Zoom Video Conference Excused: None Guests: Kim Calvert & Holly Schmies (8:30), Alyson Kelsey, Anna Lindstedt 1. Roll Call and Determination of Quorum: Brent called meeting to order at 8:00pm a. Brent Amble President b. Heidi Gutschow President-Elect c. Michael Moll Vice President d. Jennifer Thorpe Secretary e. Lucas Solum Treasurer f. Mark Husen Northeast Regional Representative g. Danelle Smith Northwest Regional Representative h. Lisa VanHoose Southeast Regional Representative i. Kyle Gibson Southwest Regional Representative 2. Meeting Agenda Additions/Approval Flexible order to accommodate guests and variable arrival times 3. Approval of Minutes a. January 29, 2017 i. Motion: Brent, 2 nd : Jenny ii. Discussion: None iii. Vote: 9-0-0 b. Electronic approval of NE Regional representatives candidates i. Motion: Heidi, 2nd: Jenny ii. Discussion: None iii. Vote: 8-0-0 4. Report of the Board of Directors a. Brent Amble President Discussion: Brent had nothing to add to his submitted report b. Heidi Gutschow President-Elect Discussion: Heidi shared that she has been working with Kenny on nominations for the upcoming BOD elections. She also shared that we will need to identify someone to manage the PAC/Conduit to replace Heidi. c. Michael Moll Vice President Discussion: Michael shared that he is headed to GLATA and will share any information from that meeting with the BOD. d. Jennifer Thorpe Secretary Discussion: Jenny shared that the membership database has been updated. Alyson caught some names that are missing and will send the updated list to Jenny. e. Lucas Solum Treasurer Discussion: Lucas is working on Quicken reports for our meeting next month and working on prepping for the transition of the new Treasurer.
Current Balances (Mar 5, 2017): (01.27.2017) Checking Account: $50,889.27 $59,567.08 CD s: $17,696.39 $17,696.39 E-Trade (Scholarship): $33,132.35 $33,132.35 E-Trade (Reserve): $23,505.99 $23,505.99 Total: $125,224.00 $133,901.81 f. Mark Husen Northeast Regional Representative Discussion: Mark shared that he has been cleaning up files and organizing for transition to new regional representative, as well as getting the clothing order set up. g. Danelle Smith Northwest Regional Representative Discussion: Nothing to add to her submitted report. h. Lisa VanHoose Southeast Regional Representative Discussion: Nothing to add to her submitted report. i. Kyle Gibson Southwest Regional Representative Discussion: Nothing to add to his submitted report. 5. Approval of reports submitted by the WATA Board of Directors (Unanimous Consent) 6. Committee Reports a. Standing Permanent Committees i. Continuing Education Holly Schmies/Kim Calvert Discussion: Holly and Kim were on the call and provided their report to the BOD. The speakers for annual meeting are set up. A couple of speakers had backed out. The CEC sent in two EBP applications, and currently 3.5 EBP CEU s are approved for the upcoming meeting. Holly and Kim are headed to Dells this week to do a walk through. They are excited about the new format. One difficulty Holly and Kim expressed to the BOD was purchasing. They inquired if it would be possible to get a WATA credit card to purchase supplies for the meeting. They also discussed that they would like to offer mini workshops to the membership in addition to the annual meeting, but unfortunately the current infrastructure for the organization is not set up to handle multiple events. Holly has been overseeing the meeting planning, Kim has been overseeing the continuing education committee. They voiced that hopefully someone who is serving on the planning committee would step up to overtake the meeting planning more consistently. The CEC has been working with the finance committee on obtaining sponsorships for the upcoming meeting. Michael asked about organizing these efforts to make targeted contacts with potential sponsors instead of a huge list. To date, there have been 28 registrations for the annual meeting. The BOD meeting at 2pm is set and a room has been reserved. ii. Finance No report iii. Governmental Affairs Erin Buenzli Mike Van Veghel
, no discussion (will discuss items later in agenda). iv. Awards and Scholarships Anna Lindstedt Discussion: Anna was on the call and shared that the awards and scholarships committee have revamped and readjusted scoring for scholarships. The committee also will be presenting scholarship winners with a printed certificate instead of plaque for scholarships. In her report, Anna shared information about the awards and scholarships for this year. There were 4 applicants for the Founding Fathers scholarship, 12 applicants for the undergraduate scholarship, none for the post-graduate scholarship and 2 nominations for the distinguished service award. There will be a need to determine how to handle the undergraduate and post-graduate scholarship awards as more educational programs make the switch to the graduate level curriculum. Brent commended Anna for streamlining and updating the scholarship scoring process. Kyle asked about if there were any plans to share the rubric criteria on the website, and Anna responded that the committee is comfortable with sharing rubric, but not scoring. The application lists what is being looked for and provides examples. Alyson asked about the possibility of putting the scholarship online. Anna said there are some challenges with getting all the documents into one cohesive file instead of separate files for each piece of the application, but that it was something that could be looked into. v. Leadership Development Kenny Wilka, no discussion vi. Secondary School & Youth Jason Abels vii. COPA Mark Husen/Brent Amble Discussion: Brent will officially step down as co-coordinator and Mark will be taking on role of coordinator, which works out well with transitions on BOD. viii. Research David Bazett-Jones ix. Student Senate Lauren McLeod Holly Schmies/Rob Sipes x. Communication - Website Alyson Kelsey Discussion: Alyson was on the call and updated the BOD on website information. Registration for the annual meeting is going well; fixed a glitch in the registration for meeting. Election is set up through the website, based on region location. Kyle did mock ballot and it worked well. Alyson took us through a screenshot of the voting process. Email will be sent out to eligible membership with voting information. Students are not included in the voting lists. The email about elections will be sent out to everyone, labeled as WATA BOD elections, and information about voting will appear within the email. Voting period will be open for 10 days, and will close next week Thursday. Brent thanked Alyson and Matt for the behind the scenes work on everything. xi. Communication PR Matt Patzke
Discussion: Matt asked if there was anything BOD wanted sent out for NATM, has been putting out info on the annual meeting and hotel reservations. Alyson will send link to Matt for elections this week. xii. CISM Keith Owsley xiii. Young Professionals JJ Bonk, no discussion b. Ad Hoc Committees i. Strategic Plan Heidi Gutschow We will discuss and look at this at face-to-face meeting in the Dells next month. ii. Policy & Procedure Manual Brent Amble Brent hasn t had a chance to update, will do this at the annual meeting as well. 7. Approval of reports submitted by Standing Permanent, Ad Hoc, and GLATA/NATA Committee Representatives (Unanimous Consent) 8. Unfinished Business a. 3 rd Party Reimbursement Pilot Program i. Discussion: Joe Greene is sending Tory and Kathy a request for a $10,000 discount for the final year of this project. Tory has already stated that he feels that is fair, but asked for a formal request. Joe has had some discussions about what happens next regarding the project. Joe would like to use the remaining money in the budget to bring new states in. United Healthcare came back as no on reimbursement, with the legislation as part of the reason. At the meeting the in the Dells Joe will discuss budgeting for new legislation and practice act revisions. The BOD should start thinking about what to do with the $10,000, what info do we need, etc. September 30 th is the contract end date for the pilot. Joe is estimating a six figure surplus on the budget. The state will need an attorney to assist with the reimbursement bill- should WATA fund or should the pilot program fund this? This is something we can ask Joe to clarify at the meeting in the Dells. Mark shared that the other states in the pilot didn t spend money on activities like we did in Wisconsin to bring payers in and on board. Kyle inquired about which states are interested in getting involved. Originally states were selected based on practice act and what was most favorable how would future states be selected? Once the discount proposal is set for NATA, Joe would get board approval for the project discount. b. Legislative Day - Motion to approve 11/1/2017 as WATA Legislative Day i. Discussion: Matt and Scott thought that would be a good time to hit the hill and get ATCs in Madison. Legislators are in session during this time. $2150 is budgeted for legislative day based on the budget that was approved initially for the year. ii. Motion: To approve 11/1/2017 as WATA Legislative Day iii. Motion by Brent, 2 nd Danelle Vote 9-0-0, motion passes.
c. Contacting sponsors and vendors for annual meeting and symposium i. Discussion: Brent will follow out with Erin tomorrow and ask her to help identify targeted calls and contacts at GLATA. Will find out how to have that handled. 9. New Business a. Welcome email to new members - Jenny i. Discussion: Jenny will share a draft for BOD to review and add information on this to vote and approve ahead of the April Meeting. ii. Motion None. b. Qualifications for GLATA Professional Development Grant - Michael i. Discussion: Michael can write a request for this year for lobbyist expenses based off of the request from last year up to $6,000. c. Qualifications for GLATA Legislative Grant - Michael i. Discussion: Michael shared that this was the matching grant related to legislative grant. He would like to apply for $4,000 for 3 rd party pilot project. d. Utilization of Orthovise services post pilot study - Michael/Brent i. Discussion: Joe is looking to have a dedicated person in the state of WI to continue Orthovise services. We need to develop a plan of what we want to do as this project ends. Joe will be at the face to face meeting with us to discuss further. e. Business meeting structure at WATA Annual Meeting - Michael i. Discussion: Michael asked if there was anything else we should include for our membership at this meeting. Brent replied that we have a powerpoint that goes through the steps of the meeting, reports loaded up ahead of time. Currently there are lots of hot topics to discuss with the membership, and we only have one hour to accomplish this meeting. Brent asked if there were any ideas on how to streamline the meeting. He would like to engage the membership during that time to give them a voice. We can set up a spot on the website with materials for the meeting, including the annual report for the membership. During the business meeting, we could have time allocated for open comments and questions to give the membership a voice. No voting would be needed, just giving members a voice. We could continue with the same template, but present BOD and committee reports electronically, then hold an open forum for new business and questions and comments on these items. It may be ideal to ask for questions ahead of time to make this process more streamlined so we can complete the meeting in an hour. ii. Motion None. f. State reciprocity for NATA members - Lucas i. Discussion: Lucas was approached by the treasurer from Minnesota about this issue. How do we want to move forward if someone wants to join our association or attend the annual meeting? Currently, the annual meeting fee is based on being a current NATA member or a non-nata member. If they want to be a voting member they need to join. We could create a member sign up section on the website for
individuals to join the state association, similar to the student section. g. National Event Productions and advertisement in the 2017 Milwaukee Brewers Yearbook - Brent i. Discussion: Illinois is doing a half page ad in the Cubs yearbook. The cost is $8000 for ad and includes 4 tickets to every home game. Full add is $17,500. Brent brought this up for the future, since the deadline is next week for this year. Could potentially use the tickets for raffles, fundraisers, etc. Could open up avenues moving forward. This company also handles the Packers yearbook also. h. Determining the PAC administrator - Heidi i. Discussion: Heidi shared that we will need to identify someone outside of the BOD to fulfill this role. Heidi would like to wait until the April meeting and bring Mike into some of the discussions on this. The PAC will be significantly easier to manage than the conduit was. Heidi is working on outlining the responsibilities for this position. i. Budget request for Mike VanVeghel to attend the BOC Regulatory Conference July 14-15. Total funding needed would be $600 (250 registration, 350 flight). GAC budget is $500. i. Discussion: NATA pays for lodging, he is asking for $600. He has $250 in GA budget. The BOD would need to approve $350. This meeting occurs every year. Michael inquired about Mike s attendance on GLATA conference calls. Michael stated that Mike should be encouraged to attend the monthly GLATA GA meetings and conference calls to get information from the NATA through GLATA. Michael also inquired if there anyone else besides Mike that we should consider sending. Brent will call Mike and talk to him about his involvement. Michael suggested that Mike could prepare a grant request to GLATA for funding for this conference as part of the legislative grant. Kyle also shared that he would like to hear what Mike s response is for not attending the regular GLATA meetings. Brent would like Mike to give details on budget so we vote to approve budget for all expenses and make a note to add to his budget if this is a recurring expense. ii. Motion- Table. j. Comments on bill draft including protocol change i. Discussion: The proposed protocol change to the practice act would be huge. Michael expressed that a few people have approached him about changes to the protocol and consulting physician. There are lots of concerns - is it worth opening our bill for these changes? Michael also asked if we knew how many people are being denied claims because of wording in the practice act and how many people are having a difficulty finding a physician signing a protocol form. One setting that this may be present in is the industrial setting. A physician needs to sign off on ATC protocol that they don t see or know. Brent expressed that this was a topic where we need input from the members. The vigorous wording is being pushed through for reimbursement in the state. We also need to consider the changes coming from educational setting, perhaps we should wait for the protocol and consulting physician provisions until that time. The vigorous wording change would open the
bill. Reimbursement can be a separate bill. Once the bill is open other groups can comment and restrict what we do. No action will be taken without BOD approval. Kyle asked if this the best time for these changes based on the environment at the capitol and the proposal to eliminate the AT Credentialing board. Brent will go back to Matt and Scott and ask the questions from the board and invite to our meeting in the Dells, even by phone. 10. Communications: a. GLATA: March 8-11, 2017: Michael, Brent attending b. WATA: April 13-14, 2017 (Board meeting: Wednesday, April 12 @ 2pm) c. 68 th NATA Clinical Symposia & AT Expo: June 26-29, 2017 Houston, Texas 11. Next Meeting: a. Wednesday, April 12 th 2pm: Chula Vista 12. Adjournment a. Motion: Meeting adjorned at 10:13pm Motion by Brent, 2 nd by Kyle.