F. No. 2(31)/ 2017-Exhibition (Pt. 1) Government of India Ministry of Agriculture & Farmers Welfare Department of Agriculture, Cooperation & Farmers Welfare Directorate of Extension Krishi Vistar Sadan, Pusa, New Delhi. Dated the February 07, 2018 NOTICE Online E-Tenders are invited through two bid system for Expression of Interest (BIDS) for organization of Krishi Unnati Mela, 2018 (10-12 th March, 2018) at Mela Ground, IARI Pusa, New Delhi-110012. Criteria for Date sheet Bid Document Download Bid Submission Start Date Bid Submission End Date Bid Opening Date Presentation by Bidders 07.02.2018 07.02.2018 21.02.2018 (upto 10.00 am) 22.02.2018 (10.00 am) 22.02.2018 (4.00 pm) Finalization of Tender 23.02.2018 EMD Tender Fee Rs. 30,00,000/- (Thirty Lakhs only) Rs. 5000/- ( Two Thousand only) The tender documents are available on the website www.agricoop.nic.in, www.krishivitar.gov.in and www.eprocure.gov.in and same can be downloaded. Bid shall be submitted online only at CPPP website: https:// eprocure.gov.in. Agencies / tenders are advised to follow the instructions provided in the instructions to the tenderers/agencies for the e-submission of the bids online through the Central Public Procurement Portal for e- Procurement at https://eprocure.gov.in. The bid will be opened at Krishi Bhawan, New Delhi-110001. For any queries, please contact: 1 Dr. Y.R. Meena, Additional Commissioner (Extn.), DAC&FW, MoA&FW Krishi Bhawan, New Delhi-110001 Phone: 011-23382758 2. Dr. Shailesh Kumar Mishra, Director (Farm Information), Directorate of Extension, KVS, CTO, Pusa, New Delhi-110012 Phone: 011-25849881 3. Dr. Ranvir Singh, Joint Director (Exhibition) Directorate of Extension, KVS, CTO, Pusa, New Delhi-110012. Phone: 011-25846612 Page 1 of 18
1. INTRODUCTION: The Department of Agriculture, Cooperation & Farmers Welfare (DAC&FW), Ministry of Agriculture & Famers Welfare, Govt. of India proposes to appoint a Technical Agency to act as Project Management Agency (PMA) to coordinate the activities like organizing, marketing, promotion and to manage the Krishi Unnati Mela 2018 (KUM 2018). The approximate area to be covered in the KUM 2018 is about 1,76,100 m 2 (tentative layout is given at annexure). The objective of the Krishi Unnati Mela is to demonstrate & disseminate technologies in the field of agriculture, horticulture, animal husbandry, dairying & fisheries, agriculture engineering and post harvest management, etc. to the farmers. Department of Agriculture, Cooperation & Farmers Welfare (DAC&FW) invites bids in separate sealed covers for Technical & Financial online through CPPP for organising Krishi Unnati Mela, 2018 after short listing the eligible agencies through the Expression of Interest. Krishi Unnati Mela, 2018 would be held from 10-12 th March, 2018 at Indian Agricultural Research Institute (Mela ground), Pusa, New Delhi-110012. It is expected that a large number of farmers will be visiting the Krishi Unnati Mela- 2018 from various parts of the country. 2. SCOPE OF WORK & SERVICES: The PMA would undertake the organization and coordination of the following activities: a) Event and Exhibition Management b) Event and Exhibition design, construction, fabrication and logistic planning. c) Event Management/Event Marketing (Stall/Space Selling) and promotion for participation from all the stakeholders. d) Co-ordination with all the concerned Ministries/Departments/ Organizations/Agencies and obtaining clearances from the respective Authorities. e) Organising conferences/kisan goshties etc on identified/selected topics. f) Event infrastructure to be setup with allied facilities as per financial bid. g) Without prior written consent from the Authority, i.e. Department of Agriculture, Cooperation & Farmers Welfare (DAC&FW), Ministry of Agriculture & Farmers Welfare, Bidder shall not disclose the Contract, or any provision thereof, or any specification, plan, pattern, sample or information furnished by or on behalf of DAC&FW in connection therewith, to any person/agency in the performance of the Contract. All project related documents issued by the DAC&FW, other than the Contract itself, shall be the property of the DAC&FW and shall be returned (in all copies) to the DAC&FW on completion of the work under the Contract. (i) Copyright of all the plans/documents lies with the DAC&FW and Bidder Page 2 of 18
cannot exercise any rights on the documents. No information should be made public either directly or indirectly nor allowed to be accessed by an unauthorized person. (ii) In any circumstances, for any conditions breach on developer s behalf, Bidder will be fully responsible for the same and if required, the Authority may levy penalty for the same and/or any legal or administrative action taken against the developer. (iii) Bidders should ensure no unauthorized distribution of audio/video recording of the event/conferences should be shared to anyone. h) All tools and tackles required for handling of equipment and materials at site of work as well as for their assembly and erection, maintenance & security and also necessary test instruments shall be the responsibility of the Bidder. i) Electricity & water shall be arranged by the ICAR-IARI at strategic locations of the venue. However, further distribution arrangement, inside lightings of the Mela Ground, illumination inside the food village, exhibition stalls, camp office, watch tower etc. in addition to the stage shall be done by the Bidder. All cabling and distribution from the temporary substation at site or across the road is to be arranged by the ICAR-IARI. The Bidder shall be liable to pay for electricity and water consumed as per bill raised by the IARI. j) Bidders must note that the Sites are a Government facility and all works to be carried out not disturbing the day-to-day work of the facility, the Bidder will take all necessary consent and permissions for the same from/through the ICAR-IARI. k) The Bidder must ensure at all times that the land provided for the event is a Government land and no deed is to be performed which spoils the dunes/landscaping/plants. l) The Bidders shall be responsible for maintenance of the provided area/venue and will keep the same clean/tidy during the event. The Bidders shall be responsible for maintenance and watch and ward of the Structures and Equipment and other infrastructure, safety of all fittings and fixtures during the occurrence of the event. The Bidder would also solely be responsible for all his staff, whether permanent or temporary, and ensure their safety and security. The DAC&FW will not be, under any circumstances, responsible for this. m) No change in the composition of a Bidder will be permitted by the DAC&FW during the Proposal Stage. n) i) Not withstanding anything contained in the Bid Document, the DAC&FW reserves the right to accept or reject any application and to cancel or withdraw the bid process and reject all applications in full or in part, at any time without any liability or any obligation for such acceptance, rejection or annulment, without assigning any reason. (ii) The DAC&FW reserves the right to reject any application, if at any time a material misrepresentation is made or uncovered. This would lead to the disqualification of the application and further legal recourse for future. Page 3 of 18
o) If a dispute of any kind whatsoever arises between the DAC&FW and the agency in connection with or arising out of the bids or the execution of the logistics, whether during the execution of the event or after its completion and whether before or after repudiation or termination of the Agreement, including any dispute as to any decision, opinion, consent, expression of satisfaction, approval, determination of value, action or instruction of the DAC&FW, the matter in dispute shall be referred in writing to the DAC&FW. Not later than 28 days after the day on which it received such reference, the DAC&FW shall give notice of its decision of the same to the bidder/successful bidder. All rights are reserved with DAC&FW. p) i) The cables used should be ISI/BIS standard ii) All hangers/stalls/equipment should be ready in proper working condition two to three days prior to the event. iii) The quantity mentioned in the bid document as per the scope of work as on date. iv) Quantity can be increased or decreased one week prior to the event or as the case may be to the extent of 20% without any change of rates. v) The rates quoted in Price Bid should be inclusive of all taxes/gst. GST shall be charged as per rates prevalent at the time of award/execution of work. As listed at A & B in the Technical Work and Services (Form 4 of Technical Bid Document). 3. PERIOD OF ENGAGEMENT Work will start from date of Issuance of Award of Work Letter. 4. MINIMUM ELIGIBILITY CRITERIA FOR TECHNICAL BID: i. The Agency should be either a company registered under the Companies Act, 1956 or should be a society registered under Society Act 1860. ii. The Agency is an Income Tax Assesses for the last three years. IT Certificate with PAN/TAN card (details to this effect should be enclosed); iii. The Agency should have executed at least Two (02) events related to Agriculture Fairs during the last three financial years, of the value of not below Rs 5.00 Crores (Rupees five crores) in each case. iv. Agency should have a minimum average turnover of Rupees 15.00 crores (Rupees Fifteen crores) per year during the last three financial years (2014-15, 2015-16& 2016-17). Copies of the audited balance sheet and profit and loss account of last three years or the Certification from Chartered Accountant be attached in support of this qualification; v. The Agency should have carried out minimum one event covering a space ranging over 20,000 sq. mtrs. as net area directly or as coordinating agency during the last three financial years and should be active and competent in undertaking promotion activity in print and electronic media. Page 4 of 18
vi. vii. The Agency should submit duly filled questionnaire enclosed with the bids along with the brief description and photograph if possible of similar kind of jobs executed and their satisfactory certificate from client. Reference & appointment letters / work orders copies of the projects handled in the Government sector/ non-government sector during last three financial years (2014-15, 2015-16 & 2016-17) should be available and successful completion certificate should be attached. 5. BIDDING PROCESS: The bids shall be submitted online at www.eprocure.in only. Bids including Bid Documents should be submitted under the Two-Bid System and separate sealed covers for Technical and Financial Bids. All the pages of bid being submitted must be signed and sequentially numbered by the bidder irrespective of nature of content of the documents before uploading. The offers submitted by Fax/email shall not be considered. No correspondence will be entertained in this matter. 6. EARNEST MONEY DEPOSIT & TENDER FEE (i) (ii) The bidder agency has to deposit an initial Earnest money of Rs- 30,00,000/- (Rupees Thirty lakhs only) and Tender fee of Rs. 5000/- (Rupees Five Thousand only). Bidder may download the tender documents from the website; www.eprocure.gov.in, www.agricoop.nic.in and www.krishivistar.gov.in directly. Necessary Earnest Money & Tender Fee may be remitted through Bank Guarantee/Demand Draft issued from any nationalized/scheduled bank in favour of D.D.O, Directorate of Extension, Pusa, New Delhi. The original EMD & Tender Fee should be submitted to the Tender Inviting Authority on or before the last date and time of online bid submission. The details of D.D./Bank Guarantee physically sent, should tally with the details available in the scan copy and the data entered during the online bid submission time, otherwise, the uploaded bid will be rejected. Security Deposit: - 10% of the value of work allotted. (iii) The Technical Bid should provide the following information using the attached standard forms as detailed below: Form- 1 Signed and Scanned copy of Format for Cover Letter Form -2 Signed and Scanned copy of Bid Proposal sheet Form -3 Signed and Scanned copy of Performance statement Form -4 Signed and Scanned copy of Technical work and Services Form -5 Signed and scanned copy of Questionnaire Page 5 of 18
To FORM1 COVER LETTER Sub: Bids Document Krishi Unnati Mela, 2018 to be held from 10-12 March, 2018 at Mela Ground, Indian Agricultural Research Institute, Pusa, New Delhi-110012 Dear Sir, Having examined the bids document, we, the undersigned, in conformity with the said contract, offer to provide the said services on terms of reference to be signed upon the award of contract for the sum indicated as per financial bid. We undertake, if our proposal is accepted, to provide the services comprising in the contract within the time frame specified, starting from the date of receipt of notification of award from the Client. We agree to abide by this proposal for the period of 1 year from the date of offer opening and it shall remain binding upon us and may be accepted at any time before the expiry of that period. We agree to execute a contract in the form to be communicated by the client, incorporating all agreements with such alterations or additions thereto as may be necessary to adapt such agreement to the circumstances of the standard and notice of the award within time prescribed after notification of your intention to accept this proposal. Unless and until a formal agreement is prepared and executed this proposal together with your written acceptance thereof shall constitute a binding contract agreement. We understand that you are not bound to accept a lowest or any offer by you may receive, not to give any reason for rejection of any offer and that you will not defray any expenses incurred by us in preparation of bids. As security forth due performance of the undertaking and obligation of the bid we submit herewith demand draft/bank guarantee bearing No dated drawn in favour of, payable at..for Rs./-(Rs..only) payable at Delhi. Dated this day of. 2018. Signature In the capacity of duly authorized to sign bids for and on behalf of Page 6 of 18
BID PROPOSAL SHEET FORM2 1. Name of the Agency 2. PAN NO 3. Registered office address: (a) Plot No. Street Area/Locality/City/Pin (b) Telephone /fax (c) E-mail (d) URL 4. Local office address a. Plot No. Area/Locality/City/Pin b. Telephone fax c. E-mail 5. Contact person Name a. Designation b. Telephone fax c. E-mail Page 7 of 18
Performance statement FORM 3 1. Name of the Client/project promoter: 2. Name of the Contact person: 3. Address: (Plot no. Street Area/locality/City/PIN) 4. Telephone fax: 5. E-mail: 6. URL: 7. Project brief: 8. Role of your Agency: 9. Other particulars of the Project: 10. Current status of the Project: 11. Successful completion certificate of the project: Page 8 of 18
FORM 4 TECHNICAL WORK AND SERVICES S.No. Krishi Unnati Mela 2018 A Area in Sqm Infrastructure and Set up A-1 Plot B (30,600) A-2 Plot D (2000) Inaugural Area including space for standing (30,600 sqm approx)- complete AC setup (including aluminium hanger (10000 sqm) with fire retardant roof and side covers and internal lighting and doors at front façade, carpeting (15000 sq m), carpeting with fire retardant spray (4000 sq m), mozo barricading (3500 nos). Green rooms, PM lounge, PM lounge toilet, wooden platform (8000 sqm), Dais arrangements, green net for open area, LED platform stands (05 nos), bamboo barricading, high platform for media, console, cameras stage setup, head table backdrop, sofa for 100 persons, flower decoration, Fr banquet chairs 2000 (nos), banquet chairs with covers- 15000 nos. appx. Theme Pavilion (2000 sqm) Hangar area with AC and passages carpet (2000 sqm) including interior of theme area including setting up of stalls with two chairs and counter table, preparation of modals, printing of posters, exhibition panels, lightings, ornamental plants, flower decoration, cleanness and maintenance etc. A-3. Plot D (8500) Hanger structure with AC and carpet area for put up the stalls by Horticulture Division with octonorm system - (8500sqm) for exhibitions with lighting, power points, facia, counter table and chairs, Printing of posters, translits, modals, ornamental plants, flower decoration, cleanness and maintenance etc. A-4 Plot D (30000) A-5 Plot D (10000) A-6 Plot D (20000) Hanger structure with AC and carpet area for around 500 stalls with octonorm system - (30000sqm) for exhibitions with lighting, facia, counter table and chairs, Printing of posters, translits, modals ornamental plants, power points, flower decoration, cleanness and maintenance etc. Open area for machinery display-jute type carpet used polypropylene (10000 sqm) (a) Hanger structure with AC and carpet area for around 8000 Sqm for DAHD&F for setting up the stalls. Exhibitions with lighting, facia, counter table and chairs, Printing of posters, translits, modals ornamental plants, power points, flower decoration, cleanness and maintenance etc. (b) AC Seminar hall for DAHD&F with the sitting capacity of 250 Page 9 of 18
chairs and dias (2000Sqm). (c) Open area for live display of the animals (10000sqm) A-7 Plot C (24750) (a) Hanger structure with AC and carpet area 22750sqm for Jevik Mahakumbh for put up the stalls and modals etc. Exhibitions with lighting, facia, counter table and chairs, Printing of posters, translits, modals, ornamental plants, power points, flower decoration, cleanness and maintenance etc. (b) AC Seminar hall with dias for INM Division will be prepared with the sitting capacity of 250 chairs (2000Sqm). A-8 Plot C (24750) Hanger structure with AC and carpet area 22750sqm for Sehkar Sammelan for put up the stalls and modals etc. Exhibitions with lighting, facia, counter table and chairs, Printing of posters, translits, modals, ornamental plants, power points, flower decoration, cleanness and maintenance etc. (b) AC Seminar hall with dias for Cooperation Division will be prepared with the sitting capacity of 250 chairs (2000Sqm). A-9 Plot A (5000) A-10 Plot A (20500) General Seminar Hall (5000 sqm) with dias and the sitting capacity of 500 persons VIP Lounge (800 sqm)- Hanger structure with air-condition and platform, sitting area, lunching area, interior, façade, vehicle mounted AC Toilets Van for VIP lounge, placed at back side combined male and female and second only for female. Media Lounge (800 sqm), Work station (500 sqm):- Platform, carpet, maximum structure side wall of 16 ft height with supporting structure, fixing of work station, media lounge, stage setup for media lounge, Director s cabin with furniture, air-conditioning with tower and window ACs, Food Court (3000 sqm): Food court hanger, hanger for kitchen, buffet counter, table seating, plastic chairs, cocktails tables, carpet, industrial silent coolers, hanger area food court for farmers, Pavilion for DoNER (5000 sqm): Pavilion will be prepared for display of product and by-products of NE Region. Toilets (1000 sqm): toilets with 8 wc and 20 urinals for gents, 6 wc for ladies and 1 wc for handicapped, 4 for portable chemical toilets for SPG and Delhi police, 5 portable chemical toilets for parking area, 10 portable urinals for parking area, B Other Event Essentials: Page 10 of 18
4900 sqm: Police control room 5 x 5 pagoda 02 on main gate, 02 pagoda in crop Demo area, Registration counter-10 pagoda Water Station (6 nos): Storage of Water (500 sqm): Main Gate, Hoardings, Backdrops, Signage, Branding, etc. Tin Shade barricading of 7.5 ft height (4000 sqm), Security room, Electrical fitting and PA System- Metal halide/led, lighting appropriate for permanent hanger structure and outside venue, Electrical load distribution for lights in inauguration area, connectivity of Electrical cabling inside venue and outside venue from main source of electricity. PA Sound System in Seminar halls (technical Session) Reception Pandal (3 nos) Audio visual set up, LED screen (7 nos). Registration Set Up (including printing of Badges and lanyards) and IT setup (Business Centre, Media room, Secretariat etc.) Printing of invitation card and their distribution etc. AV Set Cost (inaugural and Conference) 8 nos. CCTV setup 10 points Conservancy, Security Charges (Manpower) (12 points round the clock) including two supervisors Fire Services 20 cylinders, 4 sand bucket along with stand. Local Permissions Charges. Printing, distribution, etc. of Invitation Cards. Inaugural day catering Tea Coffee and light snacks only (500 nos.) by invitation. Water stations at various points inside venue Shuttle Services for Visitors 30 Seater bus x 4 (12 hrs x 3 days) Non AC upto 80 kms/day The cost of above activities shall be determined through the actual costing to be derived as per GFR and CVC Guidelines. It would be prime responsibility of Agency to submit the Bids & bids as per above. The Agency has to submit their bid only for lump sum charges at A & B above for the entire management, coordination, manpower for coordination, communication and office expenses for all other incidentals which are required to set up the show. However, break up costs against all sub-heads e.g. A1, A2, A3, A4, A5, A6, A7, A8, A9, A10 and B will also be indicated. Page 11 of 18
QUESTIONNAIRE FORM5 1 Name of the Agency: 2 Address (a) Office (b) Workshop 3 Telephone and Fax No. Office E-Mail Residence 4 Telegraphic/Email Address (if any) 5 Name & Address of the Proprietor/Partner 6 Date of Establishment of the Agency 7 Please attach a copy of certificate registered under the company act 1956 or society registered under society act 1860 8 A brief description of 3 important jobs done during the last three years (2014-15, 2015-16 & 2016-17) with photographs. Please attach separate sheet giving information in format provided below: S.No. Details of the Order/job Received from Value Place Period for completion. 9 Please enclose Income Tax Return for last 3 years (2014-15, 2015-16 & 2016-17) along with PAN/TAN details. 10 Annual Average Turnover during last three years (2014-15, 2015-16 & 2016-17). Please attach a copy of the certificate. 11. EMD payable to of Rs. By way of Demand Draft No..Name of the Bank & Address..Date of Issue valid up to 12. Please give any other information (Attach a sheet you may wish to give) I certify that I am authorized to furnish the information given above on behalf of the Agency. I represent and that it is true to best of my knowledge and belief. I have no objection should this information be verified any time by any officer of DAC&FW, Ministry of Agriculture & Farmers welfare or by their preventative authorized by DAC&FW. Copy of letter of authority is enclosed. Encl: As Above Name in Block letters: Designation: Name of the Company & Address: SIGNATURE Page 12 of 18
FINANCIAL BID FORMAT (To be submitted in a separate sealed cover) I M/s...have read contents of or the proposal and have understood that the financial bid is being quoted for the work related to complete management and coordination of the Krishi Unnati Mela, 2018 as proposed by the Ministry of Agriculture & Farmer s Welfare. The financial bid includes the cost of entire management, coordination, manpower for concept of the Event which includes the costs of items listed at A & B in the Technical Work and Services (Form 3 of Technical Bid Document). The costing lumpsum is for the entire period of the event from the date of engagement (which is likely to be within 7 days from the date of finalizing Bids) till the closure of the Event (which includes the final settlement of the accounts with all vendors and submission of the final report) and review for the next show. Amount Rs. plus applicable Government taxes (GST) In preparing the Technical and financial proposal, bidders are expected to examine this bids document in detail. The proposal should cover all aspects of the scope of work mentioned in the sections. Any bid not found responsive with this bids document will be rejected. Material deficiencies in providing the information requested will also result in rejection of the Proposal. 7. TERMS OF PAYMENT: Terms of payment: Maximum up to 30% advance payment based on actual need of the company/agency and 70% will be made after completion of the event i.e. Krishi Unnati Mela 2018 and after due verification of bills by the designated expert committee, subject to deductions, if any. 8. EVALUATION AND SCRUTINY OF BIDS: (a) In the first stage, the Technical Proposal will be evaluated for minimum eligibility criteria. Applicants fulfilling the minimum eligibility criteria will then further proceed for marking as per the Technical marking sheet mentioned hereunder. (b) The bidders will be marked as per the Technical Marking sheet based on the documentation submitted by the agency. (c) Those satisfied minimum eligible criteria s per para 4 of bid will be further process of technical marking. (d) Financial bids will be open only respect of the bidder having minimum eligibility criteria and minimum score in technical. Page 13 of 18
Technical Marking Sheet S.NO. MARKING SYSTEM TOTAL MARKS TECHNICAL OFFER EVALUATION A Agency should have constructed minimum 20000sqm of net space area in exhibition on agriculture in India in last three years (2014-15, 2015-16 and 2016-17). 10 MARKS SCORED B 20000 sqm - 06 marks More than 20000 sqm upto 40000 sqm-08 marks More than 40,000 sqm- 10 marks Relevant documents with complete details of constructed space with layout and companies to which space has been constructed. This information has to be given accompanying an affidavit Rs. 100 stamp paper. Agency should have completed at least two event related to agriculture fairs during last 03 years from 2014-15, 2015-16 and 2016-17 in their own name of value not less than 5 crores.the agency should be registered under Company Act/Society Act. 15 (a) (b) (c) 2 events 05 marks 3-5 events -10 marks >5 events 15 marks C D E Annual average turnover (a) Rs. 15 crore- 05 marks (b) Rs. 16-20 crore -10 marks (c) More than Rs. 20 crore- 15 marks Design and Décor Presentation of Overall Layout of Exhibition/Event complete with Design of Signages, Entry Gates, Lanyards etc. and Details and Specifications of Infrastructure/Material to be used including Electrical Plan, Conservancy Plan, Security Deployment etc. Technical / skilled and non-skilled manpower deployment chart 15 20 10 (Relevant proof of Deployment document to be enclosed) Total Marks 70 Agency securing minimum 30 marks will only be qualified for participation in financial bidding process. Page 14 of 18
9. Evaluation/Scrutiny of bids by the designated committee of expert members shall be based on: (i) Submission of the required documents, information by the Agency alongwith the bids. (ii) Assessment of the capability of the Agency based on the past record as stated above. (iii) Offered Plan as per Scope of Work and Services outlined above. (iv) Completed bids in all respect including the Earnest money deposit. 10. GENERAL TERMS AND CONDITIONS: a. Neither the issue of this Invitation for bids nor any part of its contents is to be taken as any form of commitment or acknowledge mention the part of DAC&FW to proceed with any bids or any Agency and DAC&FW reserves the right to annul or terminate the process or reject any bids at anytime or stage without assigning any reason. b. DAC&FW reserves the right and absolute discretion at any time and without any liability whatsoever, to amend, vary, w a i v e and/or modify any or all of the terms and conditions of this Invitation for bids including the scope of works without assigning any reason what so ever or prior notice being provided to any Agency. c. DAC&FW shall in no circumstance what so ever, be held responsible or liable in any manner whatsoever, for any costs or expenses incurred or any loss suffered by Agency, in connection with or in consequence of the preparation or delivery of any bids, or compliance with any of the requirement so the Invitation for bids or in any other manner. d. Any concealment of a material fact or a misrepresentation shall lead to disqualification of the Agency. e. In case any clarification is sought by DAC&FW after opening of bids, the reply of the Agency should be restricted to the clarification sought. f. Canvassing in any form shall render the bids liable to be rejected. g. The Agency shall be deemed to have duly considered all terms of this Invitation for bids document and acknowledge that it intends to submit bids offer in accordance with the provisions of Page 15 of 18
this document having accepted the terms and conditions as have been incorporated herein and/or that may be incorporated by DAC&FW through any Addendum(s). h. Each Agency irrevocably and, unconditionally accepts and agrees that by submitting bids: (i) It agrees to be bound by the terms, conditions and obligations set out in this Invitation for bids document together with such other terms and conditions as DAC&FW may, in its sole discretion, require ; and (ii) It has read and understood, and agrees and accepts, the provisions and procedures, and terms and conditions (including the outcome) of this Invitation for bids. (iii) It agrees that the offers shall remain valid till the expiry of the validity period as specified in this Invitation for bids. i. The decision of DAC&FW shall be final while short listing the bids entities. j. The Agency should not directly or indirectly relate to any employee of DAC&FW. k. The Agency has not been declared blacklisted/debarred/ defaulter in making payments by DAC&FW at any stage. l. The Agency would be fully responsible to follow all labour welfare legislations in India and DAC&FW will not be responsible for any default/ violation of labour welfare legislations by the party. m. Agency shall be directly responsible for any/all disputes arising between him and his personnel/workers and shall keep DAC&FW indemnified against all losses, damages and claims arising thereof. n. Agency shall be solely responsible for payment of wages/ salaries/all applicable tax and allow ancestor their personnel that are applicable under the laws in force including any new act or order of Government that may be come applicable. DAC&FW shall have no liability whatsoever in this regard. o. Agency shall be fully responsible for theft, burglary, fire or any mischievous deeds by his staff. p. All consumable items & material used by the Agency shall be of Standard make and approval of designated officer of the DAC&FW shall be taken for the same q. The Contract stands cancelled without assigning any reasons on the following conditions:- i) On revocation of bids or increase in rates after opening of the Bid but before validity of quotation expires. ii) On refusal to enter into contract after the award of contract. Page 16 of 18
iii) If the work is not commenced on the date of starting the work after the work is awarded to the contract. iv) Non-production of EMD. v) The agency shall stipulate clearly the days required by him for completing the work. r. DAC&FW reserves the right to award the work in full or in part through one or many bidders and to reject any one or all the bids without assigning any reason; 11. ARBRITRATION: Any dispute or difference arising out of this contract or in connection therewith which cannot be amicably settled between the parties shall be finally settle under the Arbitration & Conciliation Act 1996 and rules framed there under. The arbitration shall take place at New Delhi. The award of the sole arbitrator shall be final and binding on the parties and shall be in lieu of any other remedy. The sole arbitrator under this clause shall be appointed by DAC&FW. 12. EOI/ BIDDING FORM: Having examined the details given above in Invitation to bids and terms set out above, I/we hereby submit the relevant information for considering my/our bids: i. I/We accept all the terms and conditions of bids asset out above. ii. I/We hereby certify that all the statements made and Information supplied in the enclosed documents and accompanying statements are true and correct. iii. I/We have furnished all information and details necessary for bid. My/our bid is complete in all respects. iv. I/We submit all necessary documents in support of our eligibility, experience andcapability. Signature of the Authorized representative Enclosures: Seal of applicant: Date of submission: Page 17 of 18
Annexure Tentative Layout Plan of Mela Ground for Krishi Unnati Mela, 2018 at IARI, Pusa, New Delhi (Area given in M 2) Plot No. D= 70, 500 m 2 ( 235m x 300 Open Area m ) Stalls of DAC&FW For Machinery (10000) (30000) Experimental Plot WTC, IARI (235 m x 300 m) Theme Hanger for Hanger and Seminar Hall Area Horticulture of DAHD&F (2000) Division (20000) (8500) Plot B = 30, 600 m 2 (150 m x 300 m) Inaugural area including space for standing (30, 600 m 2 ) Plot C = 49,500 m 2 (165 m x 300 m) Hanger for Cooperation Division (Sahkar Sammelan) = 22,750 m 2 Seminar Hall of cooperation Div. (2000 m 2 ) Hanger for INM Division (Jevik Mahakumbh) = 22,750 m 2 Seminar hall of INM Div. (2000 m 2 ) Plot A = 25,500 m 2 (150 m x 150 m) Water Media Exhibition food Court Gen. Seminar hall storage Lounge (5000 m 2 ) (5000 m 2 ) (500m 2 ) (800 m 2) Experimental Plot of IARI for Kisan Mela Toilets (1000 m 2 ) Tin shade barricading (4000m 2 ) Food court (3000 m 2 ) Police control room (4900 m 2) VIP Lounge (800 m 2 ) Work station (500 m 2 ) IARI Shed for Mela (Permanent Built Structure) (150 m x 150 m) Fish Pond Road Page 18 of 18