1 Signature of the tenderer NIT No.DE/OFC/BSNL/TRY/W-102/III/2015-16/40 dated at Trichy the 25.08.2015 BHARAT SANCHAR NIGAM LIMITED (A GOVERNMENT OF INDIA ENTERPRISE) SOUTHERN TELECOM PROJECT CIRCLE NOTICE INVITING TENDER for TRANSPORTATION OF MATERIALS FOR DIVISIONS UNDER DGM, TP, Coimbatore and O/o DGM, TP, Coimbatore DIVISIONAL ENGINEER, ACCESS NETWORK PROJECT, BSNL, II Floor, Type V Quarters, Telephone Exchange Compound, Ganapathy, Coimbatore 641 006 Ph : DE : 0422-2532400, SDE : 2536610, Fax : 2536620
Signature of the tenderer NIT No.DE/OFC/BSNL/TRY/W-102/III/2015-16/40 dated at Trichy the 25.08.2015 I N D E X A. NOTICE INVITING TENDER - 4-5 B. TERMS AND CONDITIONS - 6-10 C. INFORMATION ABOUT THE TENDERER - 11 D. TENDER SCHEDULE - 12 E. QUOTATION - 13 F. DECLARATION - 14 G. CERTIFICATE - 15 MANDATE FORM FOR TRANSFER OF PAYMENT H THROUGH ELECTRONIC CLEARANCE/ ELECTRONIC - 16 FUND TRANSFER
BHARAT SANCHAR NIGAM LIMITED (A GOVERNMENT OF INDIA ENTERPRISE) O/o Divisional Engineer, Access Network Project, II Floor, Type V Quarters, Telephone Exchange Compound, Ganapathy, Coimbatore-641 006. Tender Schedule No : SALIENT INFORMATION ABOUT THE TENDER Name & Address of the Tenderer....... DD Particulars: Rs.525/- (Rupees Five Hundred and Twenty Five Only) towards the cost of Tender document as per the details given below: D.D.No.------------------------------- Dated---------------------------- Name of the Bank: Branch: Signature of the Tenderer. 3 Signature of the tenderer
BHARAT SANCHAR NIGAM LIMITED (A GOVT. OF INDIA ENTERPRISE) O/o Divisional Engineer, Access Network Project, II Floor, Type V Quarters, Telephone Exchange Compound, Ganapathy, Coimbatore-641 006. NIT. No. DE/OFC/BSNL/TRY/W-102/III/2015-16/40 dtd at Trichy the 25.08.2015 A. NOTICE INVITING TENDER SEALED TENDERS (Packing PVC Tape/Sealing Wax) are invited by Divisional Engineer, Access Network Project, Bharat Sanchar Nigam Limited, Coimbatore for and on behalf of BHARAT SANCHAR NIGAM LIMITED from all reputed transport Contractors for transportation of stores for divisions under DGM, TP, Coimbatore and O/o DGM, TP, Coimbatore. Transportation of PLB /DWC /GI /RCC Items /Napha Slabs / OF cable drums /equipments and any other items 1 Name of the Work : belonging to BSNL from different store yards / telephone exchanges to different store yards for divisions under DGM, TP, Coimbatore and O/o DGM, TP, Coimbatore. 2 Cost of the tender document : Rs.525/-(Rupees Five Hundred and Twenty Five Only) 3 Estimate Cost. : Rs.6,87,000/- 4 EMD : Rs.17,200/- (Rupees Seventeen Thousand and Two Hundred Only) 5. Eligibility class of contractors : All reputed transport contractors. The tender document should be down loaded from the www.tender.bsnl.co website.in. However a NON- REFUNDABLE DD from any Nationalised Bank for requisite amount as shown, drawn in favour of AO(Cash), O/o GM, TP, Madurai Payable at Tender document can be 6. : MADURAI will have to be enclosed towards the cost of purchased by producing Tender schedule in addition to EMD else the offer will be summarily rejected. The date of issue of the Demand Draft so deposited shall be a date on or after the date of issue of this tender Notification. Note: Tender forms should not be sent by post. 4 Signature of the tenderer
7. Time and last date of submission of Bid Document : up to 11.00 Hrs on 21.09.2015. 8. Time of opening of Bid document : At 11.30 Hrs. on 21.09.2015 Transportation of Materials for the divisions under DGM, TP, Coimbatore& O/o DGM, TP, Coimbatore Name of the work Transportation of Materials for the divisions under DGM, TP, Coimbatore & O/o DGM TP Coimbatore. Category Particulars Basic Rate 6MT(No. of Estimated Trips:10) 10MT(No. of Estimated Trips:20) Upto 50 Km 51 Km-150 Km Rs.3,000/- (Lumpsum)(per trip) Rs.38/Km >151 Km Rs.30/Km Upto 50 Km 51 Km-150 Km Rs.4,000/- (Lumpsum) Rs.65/Km >151 Km Rs.50/Km Estimated Cost in Rs. Rs.1,62,000/- Rs.5,25,000/- Total Estimated Cost in Rs. Rs.6,87,000/- EMD in Rs. Rs.17,200/- * The bidder registered under Single Point Registration Scheme of NSIC are eligible for exception from cost of tender document and Earnest Money Deposit subject to the production of requisite proof of latest NSIC registration certificate for the tendered item valid on the date of opening of tender. However the successful bidder has to submit 5% of the estimated cost as Security deposit at the the time of making agreement. If the firm is registered with National Small Scale Industries Corporation(NSIC), contractor should enclose the latest and valid enlistment certificate of NSIC for the tendered item. The tender, which is not accompanied by the requisite bid security, shall be summarily rejected. Tender will not be accepted/received after the expiry date and time. The Divisional Engineer, Access Network Project, Coimbatore reserves the right to reject any or all tenders without assigning any reason what-so-ever. The tender which is not accompanied by the requisite relevant certificates and documents to be enclosed as per tender schedule shall be liable for rejection. Tender should be filled in all respects without leaving any in page or column unfilled and it should be legible & clear for reading. Sd Divisional Engineer, Access Network Project, BSNL, Coimbatore. 5 Signature of the tenderer
B. TERMS AND CONDITIONS 1. The tenderers must read carefully the terms and conditions before filling-up of the tender schedule and their quotations. 2. Materials are to be transported through a 6 Metric Tonne or 10 Metric Tonne Lorry as required. Normally the transportations are for divisions under DGM, TP, Coimbatore and O/o DGM, TP, Coimbatore. 3. Each Tender should accompany an Earnest Money Deposit amount of Rs.17,200/- (Rupees Seventeen Thousand and Two Hundred Only) by way of crossed Demand Draft drawn on any Scheduled/Nationalized Bank in favour of the AO(Cash), O/o GM, TP, Madurai Payable at MADURAI. The date of issue of the Demand Draft so deposited shall be a date on or after the date of issue of this tender Notification. The EMD shall carry no interest for any period what so ever. 4. Tender should be covered and sealed. Unsealed Tenders and Tenders without requisite EMD will be summarily rejected. 5. The tenderer shall quote the rate in words and figures. In the case of illiterate tenderers, the rate tendered shall be attested by a witness. The rates quoted in words will have precedence over the rates quoted in figures. If the rates are not quoted in words, the tender is liable to be rejected. 6. Separate rate should be quoted for each case and evaluation is done separately for 6T and 10T category. The rate quoted should be inclusive of all Taxes and toll charges excluding Service Tax. The contractor shall pay all taxes, levies, toll fees, royalties, plus duties payable or arising from out of by virtue or in connection with and / or incidental to the contract 7. All corrections, additions and alterations in the entries and tender papers shall be signed in full by the tenderer with date. No errors or over writing shall be permissible unless attested under the signature of the tenderer with date 8. VALIDITY OF THE CONTRACT: The rates quoted by the lowest tenderer, should be firm and valid for ONE YEAR from the date of Agreement. On expiry of the validity of the tender, it can be extended for a further period of 6 months at approved rate and 50% on tender quantity on mutual acceptance basis. 9. AMENDMENTS OF BID DOCUMENT: 9.1. At any time, prior to the date for submission of bids, the Corporation may for any reason whether suomotto or in response to a clarification requested by a prospective Bidder, modify the Bid Documents by amendments. 9.2. The amendments if any shall be notified in the web site and it is the responsibility of the prospective bidders who have downloaded the tender document to note these amendments and submit the tenders accordingly and will be binding on them. 6 Signature of the tenderer
9.3. In order to afford prospective bidders reasonable time to take the amendments into account in preparing their bids, the Corporation may, at its discretion, extend the deadline for the submission / opening of bids suitably. 10. The Divisional Engineer reserves the right to change the date of opening of tender or to cancel the tender notice at any time. Any request from tenderers to postpone or to change the date of opening of the tender due to any reason whatsoever shall not be considered. 11. The tenderer will be bound by all terms, conditions and specifications as detailed in this Tender Document. Any tender with conditions other than those specified in the tender document is liable to be summarily rejected. No modifications by the tenderer of any of the conditions will be permitted after the tender is opened. 12. The tender will be opened on the date and time as specified in the Notice Inviting Tender, contained in the Tender Document by Divisional Engineer or the Officers authorized by him, in the presence of the available tenderers. The number of representatives allowed to be present at the venue of the tender opening shall be restricted to ONE per tenderer. If the date of opening happens to be a holiday, the tender will be opened on the immediate next working day at the same specified time without any further notice. 13. Any attempt for negotiation direct or indirect on the part of a tenderer with the authority to whom he has submitted the tender or the authority who is competent finally to accept it after he has submitted his tender or endeavours to secure interest for actual or prospective tender or to influence by any means the acceptance of the particular tender will render the tender liable to be excluded from consideration. 14. Evaluation for L1 will be done as follows: Evaluation would be done based on total cost to be incurred based on the estimated trips and estimated average Km separately for 6 tonne & 10 tonne. A) 6 tonne Capacity: Lump sum rate (a)*10(estimated trips) + rate quoted for (b)*10(estimated trips)*150(average Km) + rate quoted for (c)*10(estimated trips)*250(average Km). B) 10 tonne Capacity: Lump sum rate (a)*20(estimated trips) + rate quoted for (b)*20(estimated trips)*150(average Km) + rate quoted for (c)*20(estimated trips)*250(average Km). 15. The Divisional Engineer reserves the right to accept or reject any or all the tenders without assigning any reason thereof. 16. The contractor shall indemnify BSNL against loss, which may arise due to negligence or lapse on the part of the contractor or his workers and also against any third party claim against BSNL if it is caused by his failure to fulfil any of the terms and conditions of the contract or comply with the relevant laws. 17. The Contractor shall be responsible for any accident or loss to any person, Public / Private Property & BSNL property that may occur during loading/transportation & unloading. The transportation is to be carried out in the shortest possible route only. 7 Signature of the tenderer
18. BSNL shall not reimburse the loss, if any caused to men or materials due to any reason in carrying out the contract and to any third party. 19. The successful tenderer has to enter into an agreement with the Divisional Engineer, Access Network Projects, Bharat Sanchar Nigam Limited, Coimbatore on a non judicial Stamp Paper of Rs.100/- (Rupees One hundred only). The cost of the stamp paper is to be borne by the successful tenderer. 20. The EMD of the successful tenderer will be converted into part of security deposit. 21. The successful tenderer should deposit the remaining part of Security Deposit such that the total security deposit becomes 10% of the tendered amount or the estimated cost whichever is higher. The S.D will be refunded after six months from the date of completion of last work. The SD will not bear any interest for any period what so ever. 22. If required, the tenderer shall produce the original documents such as Registration Certificates for the transport operation, Income tax clearance certificate. 23. The Contractor shall not assign, sub contract the whole or any part of the works covered by the contract, under any circumstances. 24. IMPORTANT: The contractor should have a base at COIMBATORE/SALEM/TRICHY and should have an office/an agent at COIMBATORE/SALEM/TRICHY which / who can be contacted at any time, otherwise his tender will be summarily rejected even if it is the lowest. 25. NO TRANSHIPMENT IS PERMITTED. 26. One official of this Division or a person authorized by the Divisional Engineer should be allowed to travel in the vehicle up-to the destination. 27. The maximum number of loads to be transported is as per the instructions of the Divisional Engineer. 28. On hearing information through Telephone or verbal or telegram, the contractor should transport the load within 24 hours. In the event of failure to respond to the call, the SD will be forfeited. 29. Necessary protection arrangements like covering all the material with Tarpaulin for protecting from rain etc should be made. 30. No additional payment will be made for night halts due to force majeure or unexpected delay in unloading items at the respective sites. 31. The contractor should follow all the rules and Regulations of RTA. The vehicle should be with proper valid permit and required documents. 32. During the period of contract, no hike in the rate is permissible due to hike in HSD, Oil, Vehicle spares or Taxes etc. 8 Signature of the tenderer
33. The Km. particulars must be noted at the loading / starting point and terminated at the final destination. 34. The pre-receipted bill in triplicate with a Delivery Challan duly acknowledged by the Consignee and an advance stamped receipt shall be submitted within three days of delivery of the Consignment for effecting the payment by crossed cheque. 35. Whenever the vehicle is sent for use to the BSNL, the supplier has to send one sheet containing name of the driver, vehicle registration No., validity of the Driver s driving license, Tax validity, Insurance details etc. 36. The time is the essence of this work contract. The contractors, who are certain to complete the work with in the stipulated time as mentioned in the Tender Schedule, only need to participate in this tender. 37. The contract is subject to termination by the undersigned giving a notice in writing to the Contractor, if the work is not done as per the terms of tender or if the work is found to be unsatisfactory and in such an event EMD / SD is also liable to be forfeited to BSNL and no claim for any compensation for such premature termination of contract or for any loss he may sustain on this account will be entertained. 38. The undersigned also reserves the right to restrict the quantum of work awarded by him and carry out the part of remaining work departmentally or otherwise if it is considered to do so in the public interest depending upon the actual requirement. 39. Any dispute arising in regard to the Contract under this notice shall be to the sole arbitration of the DEPUTY GENERAL MANAGER, TRANSMISSION PROJECTS, BSNL, COIMBATORE or an Officer nominated and appointed by him on his behalf. The award of sole arbitration shall be final and binding on the parties and no appeal against the order of arbitrator shall be entertained. 40. The following documents are to be submitted along with the Tender Schedule. 1.Duly Signed original Tender Document, 2.Attested Copy of the latest I.T. Clearance Certificate 3.Attested copy of the PAN Card, 4.EMD in the form of Demand Draft in the prescribed manner. 5. Attested copy of Service Tax Registration certificate. 41. Submission of Bid:- Tenders should be dropped in person in the O/o Divisional Engineer, Access Network Project, II Floor, Type V Quarters, Telephone Exchange Compound, BSNL, Ganapathy, Coimbatore-641 006 before the closing (Date & Time) of tender, as mentioned in NIT. The tenderer has to ensure the delivery of the bids at the correct address. The tender Box provided in the divisional office will be opened as per NIT. 9 Signature of the tenderer
42. The duly completed Tender Document to be returned, duly signed on each page at the right hand side bottom corner as a token of acceptance of all the terms and conditions as mentioned in the Tender Document, along with the duly completed Tender Schedule, Earnest Money Deposit and other Documents as envisaged in the Tender Document, kept in an envelope Packing PVC Tape/sealed with sealing wax and superscripted with TENDER FOR TRANSPORTATIOIN OF MATERIALS, addressed to the Divisional Engineer, by name, shall be received up to 11:00 hours of 21.09.2015 and will be opened at 11:30 hours on the same day in the presence of the Tenderers or their authorized representatives, whoever may be present at that time. 43. a) Modification and withdrawal of Bids: The bidder may modify or withdraw his bid after submission and before opening provided that the information is deposited by the bidder in a properly sealed envelope (with Wax/Packing PVC tape) in the tender box, before the scheduled time & date of closing the tender. b) No bid shall be modified subsequent to the deadline for submission of bids. 44. Conditional tenders will not be accepted. 45. Security Deposit: The Security Deposit as per clause No: 21 shall constitute the ultimate security deposit of the contractor. The Security Deposit shall be payable to the corporation as compensation for any loss resulting from the contractor s failure to complete its obligations under the contract. The performance security deposit shall be refunded after six months from the date of the last work executed provided there are no recoveries to be made arising out of poor quality of work, incomplete work and / or violation of any terms and conditions of the contract as stipulated in the bid document. No interest will be paid to the contractor on the security deposit. 46. The tenderer should be registered with Central Excise Department. The Taxable Service providers required to take registration and obtain 15 digits service tax code number and issue invoices/challan/bills. Such documents should be serially numbered and also contained the name and address of the service provider, service receiver, description of service value of service and service tax payable thereon. 47. Service Tax along with Educational Cess will be paid as per the rates in force. And the contractor should provide Service Tax registration number to claim the Service Tax. The service tax registration number has to be reflected on all the bills received from the contractor for availing service tax credit. 48. Bills will be settled based on the No. of Kms x rate approved for corresponding slab. 10 Signature of the tenderer
C. INFORMATION ABOUT THE TENDERER 1. Name of the Firm/Tenderer 2. 3. Father s Name (in case of individual) (a) Full Postal Address with Details Telephone No. about registered Address at address of COIMBATORE/ the Firm / (b) SALEM/TRICHY Tenderer with Telephone No. (c) Cell No. if any 4. Nearest Police station 5. 6. Whether it is Sole Proprietor firm or Partnership firm or Pvt. Ltd. Co. Name(s) of the Sole Proprietor/ Partners/Directors Name of the person authorised to enter 7. into and execute contract agreement (authorisation to be enclosed). 8 Permanent Income Tax No. 9 Details of other branches of the Firm/Tenderer with address, if any Specimen Signature 1. 2. 10 of the Contractor Certified that, all the information given above are true and correct to the best of my knowledge. 11 Signature of the tenderer
12 Signature of the tenderer NIT No.DE/OFC/BSNL/TRY/W-102/III/2015-16/40 dated at Trichy the 25.08.2015 BHARAT SANCHAR NIGAM LIMITED (A GOVT. OF INDIA ENTERPRISE) O/o Divisional Engineer, Access Network Project, II Floor, Type V Quarters, Telephone Exchange Compound, Ganapathy, Coimbatore-641 006. D. TENDER SCHEDULE Office Inviting Tender Brief Description of work Amount of Earnest Money Deposit Divisional Engineer, Access Network Project, Bharat Sanchar Nigam Limited, Coimbatore. Transportation of Materials belonging to BSNLfrom different store yards / telephone exchanges to different store yards for all divisions under DGM, TP, Coimbatore and O/o DGM, TP, Coimbatore. Rs. DD / Pay Order No. Particulars of EMD Date of issue Name of Bank and Branch 12
To E. QUOTATION FOR TRANSPORTATION OF MATERIALS. THE RATE SHOULD BE QUOTED PER K.M. BASIS ONLY AND SHOULD BE IRRESPECTIVE OF THE TERRAIN WHETHER HILLS OR PLAINS. Divisional Engineer, Access Network Project, II Floor, Type V Quarters, Telephone Exchange Compound, Ganapathy, Coimbatore-641 006. Sir, In response to your Tender No. * * * I/We hereby submit my / our firm tender for transportation of materials from different store yards/telephone exchanges to different store yards for all divisions under DGM, TP, Coimbatore and O/o DGM, TP, Coimbatore and vice versa, as per the tender, as per the quotation given below. Rate quoted for In figures In words a) Upto 50Kms (lump sum)(per trip). a). RATE PER KM. FOR 6 METRIC Rs b) TONNE LORRY INCLUDING b) 51 150K ms Rs/km LOADING AND UNLOADING c) CHARGES c) > 150 Kms Rs/km a) Upto 50Kms.(lump sum) a) RATE PER KM. FOR 10 METRIC Rs TONNE LORRY INCLUDING b) 51 150 kms Rs/km. b) LOADING AND UNLOADING CHARGES c) > 150 Kms. Rs/km c).. Note: - The rates quoted are inclusive of taxes and toll charges but excluding service tax. The above offer is final. I / We hereby undertake to strictly abide by all the terms and conditions set forth in the tender notice and schedule pertaining to this tender. Thanking you, Name in Block Letters: Address : Yours faithfully, 13 Signature of the tenderer
F. DECLARATION 1. Name of the Tenderer / Registered address :... 2. Whether it is sole proprietary firm or Partnership firm or Private Limited Company :...... 3. Name(s) of the Sole Proprietor / Partners /Directors :... 4. Name of the person authorised to enter into and Executes contract Agreement and the capacity in which he is authorised. :... 5. Permanent Income Tax No. :... 6. Details of the APGST / CST Nos. :... I / We hereby declare that I / We have carefully gone through the terms and conditions of tender notice invited vide NIT No.DE/OFC/BSNL/TRY/W-102/III/2015-16/40 dtd at Trichy the 25.08.2015 in detail and agree in full to abide by them. 14 Signature of the tenderer
G.CERTIFICATE CERTIFICATE FOR DOWNLOADING OF TENDER DOCUMENT I. (Authorized signatory) hereby declare that the tender document submitted has been downloaded from the website http://www.tender.bsnl.co.in and no additions/deletions/corrections have been made in the proforma downloaded. I also declare that I have enclosed a DD for Rs.towards the cost of tender document along with the EMD. NO NEAR RELATIVE CERTIFICATE I S/o. R/o here by certify that none of my relative(s) as defined in the tender document is/are employed in BSNL unit as per details given in the tender document. In case at any stage, it is found that the information given by me is false/incorrect, BSNL shall have the absolute right to take any action as deemed fit / without any prior information to me. (Signature of the tenderer with seal) The Company or Firm or any other person is not permitted to tender in BSNL unit in which his near relative(s) is/are posted. The unit is defined as SSA/Circle/Chief Engineer/Chief Architect/Corporate Office for non-executive employees and all SSAs in a circle including Circle Office/Chief Engineer/Chief Architect/Corporate Office for executive employees (including those called as Gazetted Officers at present). The near relatives for this purpose are defined as: a. Members of a Hindu un divided family b. They are Husband and Wife c. The one is related to other in the manner as father, mother, son(s) and son s wife (daughter-in-law), daughter(s) and daughter s husband (son-in-law), brother(s) and brother s wife, sister(s) and sister s husband (brother-in-law). The tenderer should give a certificate that none of his/her such a near relative is working in the units as defined above, where he is going to apply for tender/work. In case of proprietorship firm certificate will be given by the proprietor, for partnership firm certificate will be given by all the partners and in case of limited company by all the directors of company. Any breach of these conditions by the company or firm or any other person, the tender /work will be cancelled and earnest money / security deposit will be forfeited at any stage whenever it is so noticed. BSNL will not pay any damages to the company or firm or the concerned person. The company or firm or the person will also be debarred from further participation in the concerned unit. 15 Signature of the tenderer
H. MANDATE FORM FOR TRANSFER OF PAYMENT THROUGH ELECTRONIC CLEARANCE/ ELECTRONIC FUND TRANSFER To, Sir, The Addl. General Manager. Project, BSNL. Kindly pay any amount due to us to our Bank Account as detailed below either by Electronic Clearance / Electronic Fund Transfer mode and oblige. 1. NAME OF THE BIDDER : 2. NAME OF THE BANK : 3. NAME OF THE BRANCH : 4. NATURE OF ACCOUNT : 5. ACCOUNT NUMBER : 6. BANK CODE (IFC CODE) : 7. ADDRESS : DATE : SIGNATURE OF BIDDER (TO BE FILLED IN BY THE BANK AUTHORITIES) The information furnished above is correct as per our records. DATE: BANK SIGNATURE OF MANAGER WITH SEAL (TEL. No. :..) 16 Signature of the tenderer
17 Signature of the tenderer