MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS January 6, 2001 The Directors named in these minutes of the California Youth Soccer Association South (CYSA S), constituting the Board of Directors of said California Corporation, held their regular meeting on January 6, 2001 at the State Office in Fullerton, California. The meeting was called to order at 9:18 a.m. by President and Chairman of the Board, Rod Short. A quorum was present. Present: Rod Short, President *Ralph Wyatt, Vice President Paul Doty, Assistant Vice President Allan Whitman, Treasurer James Bigelow, Secretary *Michael Chase, District 1 Commissioner Carol Fleuret, District 2 Commissioner Mike Tiampo, District 3 Commissioner Sylvia Holborn, District 4 Commissioner *Craig Irish, District 6 Commissioner Russell Martin, District 7 Commissioner * Not present for entire meeting Commissioner Gray did not attend due to illness. Also present for various portions of the meeting: Vince Mirabella, Executive Director Frank Sanford, Tournament Chairman Bela Bircsak, ODP Tournament Director Dave Lamb, State Cup Chairman Lila Smith, Risk Management Coordinator Charlie Enzler, PAD Chairperson Heros Baghoumian, SYRA Johnny Garza, Competition Committee
Cindy Garza, Risk Management John Weinerth, Recreation Director Agenda: The Board reviewed the meeting agenda. The following were added to the agenda: PAD Committee, Antelope Valley, Policy organization, Player rebate. The agenda items were taken out of order. President s Report: Mr. Short stated that a special USSF National Council meeting would be held March 17 in Dallas. The compelling reason for the special meeting is a proposed membership fee increase. In addition, in November the USYSA Board proposed a membership fee increase to $1.00 per player per year for next year and $1.50 per player per year thereafter. This is up from $0.50 per player per year. Mr. Short asked Larry Monaco, the Vice President of USYSA and the person putting forward the fee increase, what would be the purposes of the proposed fee increases. The response was that the principle purposes would be education and administration programs for State Association administrators and additional ODP opportunities. Mr. Short stated that USYSA must have a business plan in place that shows a benefit to CYSA S before this State Association could support such an increase. Mr. Short said that he has not been able to work on the CYSA S business plan over the past month but will be doing so this month. Mr. Short reported that the ad hoc committee for a regional playing circuit met. The committee is investigating the possibility of an inter region competition. The committee will meet at the USYSA workshop in Las Vegas in February. Mr. Short stated that he would be meeting Jorge Vincencio, the president of the amateur association in southern California. Commissioner Martin arrived at 9:26 a.m. Tournament Committee: Mr. Frank Sanford, the committee chairman, presented four tournament applications for approval. Mr. Sanford distributed the USYSA National Workshop schedule. Mr. Sanford and Mike Connerly will be instructing a workshop on developing corporate sponsors for tournaments. Motion #1: To approve the tournament applications for the following: Shootout at the Ranch, March 23 25, 2001; Simi Valley Spring Invitational; May 5 6, 2001; Mission Viejo Pateadores Cup, July 28 30, 2001. (Doty/Holborn) ABSTAIN Martin Motion #2: To approve the tournament application for the Ambush Premier Cup, May 19 20, 2001. (Irish/Tiampo) ABSTAIN Martin
Motion #3: To approve the date change for one weekend of the Desert Spring Classic from April 28 29, 2001 to March 24 25, 2001. (Whitman/Holborn) ABSTAIN Tiampo Motion #4: To approve the addition of Friday, July 20, 2001 to the Peninsula Albion Cup tournament and application. (Chase/Tiampo) ODP: Mr. Bela Bircsak presented the status of the CYSA S ODP International Tournament. To date 16 teams have committed to the tournament. Of these, six are girls teams. An additional five teams have expressed interest. Mr. Doty stated that the Steve Sampson Holiday Camp in Anaheim went very well. Executive Director: Mr. Vince Mirabella reported on the status of the State Office building remodeling. He anticipates that by the end of February, the city of Fullerton will have issued the permits and construction should be complete by the end of May. He suggested that the means of financing the project must be determined shortly. Mr. Mirabella said that he is instituting measures to improve the quality of the printing and production of the Cal South News. Articles, by any league or individual, should be submitted to the State Office by January 20, 2001. Mr. Short said that he would focus his article on volunteers and recruiting volunteers. Mr. Mirabella asked that the committee chairs write articles on the programs they administer. Mr. Mirabella asked that everyone firm up the presentations they plan to make at the AGM in Bakersfield. Motion #5: To enter executive session to discuss personnel issues. (Bigelow/Whitman) Entered executive session at 11:08 a.m. Exited executive session at 11:58 a.m. Risk Management: Mrs. Lila Smith stated that there are individuals working within ODP that have not been through the risk management process. It is the intent of the Board that everyone working with youth should go through the risk management clearance process. Motion #6: That eligibility for reimbursement of expenses from CYSA S or payment for services in support of the soccer programs of CYSA S by any employee,
contractor, or volunteer of CYSA S, excluding referees, shall include evidence of risk management clearance, effective January 31, 2001. (Wyatt/Doty) Transfer policy: Johnny Garza of the Competition Committee discussed the current transfer policy and the nature of process. He stated that the committee feels that more written guidance should be provided. He stated that the amount of work involved was much greater than anticipated. He asked that a tracking mechanism and State Office support be provided if the current process is to be continued. The committee s goal was to turn the requests around within seven days. The current policy did not account for all of the types of transfers, such as from recreation to competitive teams. He said that he looked at three specific items in looking at the waivers: (1) the intent of the transfer, (2) believability of the request, (3) impact upon the team the player was leaving. Mr. Mirabella stated that about 146 transfers were requested during the freeze period. Protest, Appeals, and Discipline Committee: Mrs. Charlie Enzler reported on the PAD Committee s work in dealing with violent behavior on the soccer field. The PAD committee is requiring, as part of the penalty for some actions, that the person found guilty of an offense provide evidence of completion of a counseling program to manage their behavior. Mrs. Enzler presented one organization s program that deals with anger management. Since the first of August, the PAD committee has had about 70 referee abuse and assault hearings. Mrs. Enzler presented a monetary fine structure in addition to current penalties for misconduct. Mrs. Enzler took an action item to write a rule explaining misconduct penalties. The rule would be included in the CYSA S rules and regulations. Director of Recreation Programs: Mr. John Weinerth presented several new program helps available from USYSA. Mr. Weinerth asked for feedback on a basic three hour coaching class for new recreational coaches. Mr. Weinerth presented a Youth Development League program for implementation by CYSA S leagues. This program is a pre built program that a league can implement for player enrichment. Motion #7: To approve the Youth Development League program as presented by the Director of Recreation Programs. (Holborn/Whitman) Antelope Valley Sharks: Mr. Leonel Cardona wrote a letter to the Board stating that it was not fair that some administrators could leave the team and take with them team resources. Mr. Irish, the pertinent District Commissioner, said that there are
numerous issues involved in this matter. Mr. Irish and Mr. Martin will work to solve the problem. 2001 AGM: Mr. Irish stated that he needs the rooming and instruction materials required at the AGM. He also needs to firm up the number of seats to contract for at the recognition dinner. Misters Irish and Wyatt left the meeting at 3:49 p.m. SYRA: Mr. Heros Baghoumian presented a revised sponsorship agreement with Official Sports. Motion #8: To approve the proposed sponsorship agreement with Official Sports. (Doty/Martin) Mr. Baghoumian asked for clarification of the referee budget. Mr. Whitman said that the budget has been approved. However, the budget distributes the total to various accounts. Motion #9: To accept the referee budget presented by the SYRA. (Doty/Tiampo) Mr. Baghoumian asked that the Board review a proposed development plan. He asked for feedback at the next meeting. Commissioner Chase left the meeting at 4:05 p.m. State Cup Committee: Mr. David Lamb stated that, working through the holidays, the Committee completed the younger s State Cup schedule. It will be published after approval at the next State Cup Committee meeting on January 7, 2001. This is at least three weeks prior to the first scheduled games. There are 652 teams entered in the younger State Cup competitions. The entry date for the older competitions was extended to January 16 due to the Martin Luther King holiday. Mr. Lamb is mildly concerned with the State Office s ability to process the information for the older s competition due to time constraints and holiday vacations. Treasures Report: Mr. Allan Whitman presented a four month income and expense statement. Mr. Whitman reported that the CYSA S San Bernardino Complex is late in its note payments. Commissioner Fleuret pointed out that the next year s budget should include an item for the Region IV workshop in October. 2002 2003 AGM: Commissioner Holborn reported on the costs of the Long Beach Hilton for the AGM. The room rates are $129 per night. The other necessary facilities
would cost about $14,000 but could be reduced based upon the number of rooms rented. Motion #10: To approve the proposal by the Long Beach Hilton to host the 2002 and 2003 AGM with a stated desire to secure the same room rates for the two years. (Martin/Whitman) Player Issues: Commissioners Tiampo and Martin presented issues for Board resolution. Motion #11: To reregister the BU 19 Breakaway of the Coast Soccer League at the U 18 age group plus $100.00. (Martin/Tiampo) FAILED (no yes votes) ABSTAIN Holborn Motion #12: To release Nicole Friedman from being cup tied to the Canyon Classic FC. (Martin/Tiampo) [The President voted to break the tie vote.] FAILED YES Doty, Tiampo, Martin ABSTAIN Holborn Motion #13: To make Julie Randall eligible for State Cup competitions. (Martin/Tiampo) [The President voted to break the tie vote.] FAILED YES Doty, Tiampo, Martin ABSTAIN Holborn District Business: Commissioner Tiampo asked that the Board approve a second assistant district three commissioner. Motion #14: To appoint Sue Abadie as an Assistant District Three Commissioner with the authority to sign release and transfer forms. (Tiampo/Doty) ABSTAIN Bigelow Minutes: The minutes of the December 2, 2000 meeting were reviewed and corrected by the Board. Motion #15: To approve the minutes of the December 2, 2000 Board of Directors meeting. (Bigelow/Holborn) ABSTAIN Whitman, Fleuret The President adjourned the meeting as the agenda was completed. James K. Bigelow, Secretary