SINGAPORE FLOORBALL ASSOCIATION

SINGAPORE FLOORBALL ASSOCIATION CONSTITUTION 1 NAME This Association shall be known as the Singapore Floorball Association, hereinafter referred to as the Association. 2 DEFINITION The game of floorball and all its derivatives (anything originating from it) such as streetbandy. 3 PLACE OF BUSINESS Singapore Floorball Association 26 Jalan Benaan Kapal Kallang Park Singapore 399629 4 OBJECTIVE To encourage, promote, develop and manage floorball at National and International levels. 5 MEMBERSHIP Membership may be open to all those who are interested in playing or promoting floorball and are to be categorised as follows: i. Life Member ii. Club/Institutional Member Life Member a. Acceptance of any such application shall be at the discretion of the Committee. b. The entrance fee and life membership fee may be determined by the Association from time to time at its AGM. c. Life Member shall be entitled to attend general meetings and be eligible to be elected to any post in the Committee. Club/Institutional Member a. Clubs, associations or teams in Singapore being duly constituted bodies that are registered with the Registrar of Societies, Registrar of Business Names, Registry of Companies or Businesses, Registry of Trade Unions and other duly constituted bodies recognised by the People s Association, Singapore Sports Council and the National Council of Social Services may apply for membership as club/institutional members. b. Acceptance of any such application shall be at the discretion of the Committee. c. The entrance fee and club/institutional membership fee may be determined by the association from time to time at its AGM. d. Club/Institutional Member shall be entitled to attend general meetings and their representative shall be eligible to be elected into the Committee. 1

6 Only members who are above 18 years shall have the right to vote and to hold office in the Association. 7 A club, institution or team wishing to join the Association should submit its particulars to the Secretary on a prescribed form. The acceptance of any such application shall be decided by the Committee. A copy of the constitution shall be furnished to every approved member upon payment of the entrance and subscription fees. 8 ENTRANCE FEE AND OTHER DUES The Council shall determine the following fees and dues: a. Entrance and annual fees for Club/Institutional membership b. One time fee for life membership. 9 Fees are payable annually. If any member falls into arrears with its subscription or other dues, it shall be informed immediately by the Treasurer. If it fails to settle the fees within 4 weeks following the Treasurer s notification, the Committee may cancel the membership. 10 Any additional fund required for special purposes may only be raised from members with the consent of the general meeting of the members. 11 SUPREME AUTHORITY AND GENERAL MEETINGS The supreme authority of the Association is vested in a general meeting of the members presided over by the President. 12 An annual meeting shall be held anytime between June to September of each year. 13 At other times, an Extraordinary General Meeting must be called by the President on the request in writing of not less than one-quarter of the total voting membership or 30 voting members, whichever is the lesser, and may be called at anytime by the Committee. The notice in writing shall be given to the secretary setting forth the business that is to be transacted. The EOGM shall be convened within two months from receiving this request to convene the EOGM. 14 If the Committee does not within two months after the date of the receipt of the written request proceed to convene the EOGM, the members who requested for the EOGM shall convene the EOGM by giving 10 days notice to voting members setting forth the business to be transacted and simultaneously posting the agenda on the Association s notice board or website. 15 At least two weeks notice shall be given of an Annual General Meeting and at least 10 days notice of an EOGM. Notice of meeting stating the date, time and place of meeting shall be sent by the Secretary to all voting members. The particulars of the agenda shall be posted on the Association s notice board four days in advance of the meeting. 16 The following points will be considered at the AGM: a. The previous financial year s accounts and annual report of the Committee. b. Where applicable, the election of office-bearers and Honorary Auditors for the following term. 17 Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary, notice of such intention one week before the meeting is due to be held. 18 At least one-quarter of the voting membership or 30 voting members, whichever is the lesser, present at a General Meeting shall form a quorum. 19 In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and those present then shall form a quorum to commence the meeting but they shall have no power to amend any of the existing rules of the Association. 2

20 MANAGEMENT AND COMMITTEE The Administration of the Association shall be entrusted to a Committee consisting of the following to be elected at each alternate Annual General Meeting: A President A Vice-President A Secretary An Asst Secretary A Treasurer 7 Committee Members a. The majority of the Committee should ideally be Singaporeans and preferably, the Committee member should not be an immediate family member related by blood or marriage to any other Committee member. (In any event, not more than half of the Committee shall be family members related by blood or marriage.) b. The Committee member has the duty to declare any business, commercial and / or personal interests that may directly relate to the Sport or management of the Association at the earliest possible opportunity to the Committee upon his appointment and subsequently as and when they arise. 21 Names of the above officers shall be proposed and seconded at the Annual General Meeting and election will follow a simple majoring vote of the members. All office-bearers, except the Treasurer, may be re-elected to the same post for a consecutive term of office. The term of office of the committee is 2 years. 22 Elections shall be by show of hands. In the event of a tie, the Chairman of the meeting shall have a casting vote. 23 Any member of the Committee absenting himself from three meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from the Committee and a successor may be co-opted by the Committee to serve until the next Annual General Meeting. Any change in the Committee shall be notified to the Registrar of Societies and the Commissioner of Charities within two weeks of the change. 24 POWERS AND DUTIES OF THE COUNCIL The Committee shall have the following powers and duties: a. accept applications for the different memberships or to refuse any such application without assigning any reasons therefore. b. appoint and delegate all or any of their powers for particular purposes to a sub-committee or subcommittees for the proper administration, development, promotion and management of the game of floorball. c. ratify, vary or rescind, as it deems fit, decisions made by any sub-committee. d. manage and allocate funds for the Association for the promotion and development of floorball. e. hear all aspects from the sub-committees and to make such decisions as it deem fit. f. exercise all the powers given to the Committee under this constitution. g. do all acts and things and to take all measures and actions, consistent with the provision of this constitution which the Committee deems fit for the benefit of the Association and its members. h. to impose such penalties as may be necessary for any misconduct which brings the game of floorball or the Association into disrepute. i. review the budget for each financial year. j. invite persons to be patrons of the Association. 3

k. whenever necessary to co-opt members to serve on the Committee. l. when positions are not filled at AGM, to co-opt suitable members to fill such positions and such officebearers would be deemed to be elected during the AGM. m. determine from time to time the entrance fees, annual or life member subscription fees and levies that shall be payable by life, ordinary and club/institutional members. n. whenever a vacancy occurs in respect of any of the post of president, a vice-president, general secretary, assistant secretary, or treasurer between elections, the Committee may appoint any suitable member to fill such post and such member shall be deemed to have been elected during the AGM. In the event of any vacancy in the office of President, no person other than the vice-president shall be eligible to fill in the vacancy. o. The Committee will also organise and supervise the daily activities of the Association. 25 DUTIES OF OFFICE-BEARERS The President shall act as Chairman at all General and Committee meetings. He shall also represent the Association in its dealings with outside persons. 26 The Vice-President shall assist the President and deputise for him in his absence. 27 The Secretary shall keep all records, except financial, of the Association and shall be responsible for their correctness. He will keep minutes of all the general and Committee meetings. He shall maintain an up-to-date Register of Members at all times. 28 The Assistant Secretary shall assist the Secretary and deputise for him in his absence. 29 The Treasurer shall keep all funds and collect and disburse all monies on behalf of the Association and shall keep an account of all the monetary transactions and shall be responsible for their correctness. He is authorised to expend $250 per month for petty expenses on behalf of the association. He will not keep more than $100 in the form of cash, and money in excess of this will be deposited in a bank to be named by the committee. Cheques, etc, for withdrawals from the bank will be signed by the Treasurer and either the President or the Vice-President. 30 Ordinary Committee Members shall assist the general administration of the Association and perform duties assigned by the Committee from time to time. 31 AUDIT AND FINANCIAL YEAR Two voting members, not being members of the Committee, shall be elected as Honorary Auditors at each biannual General Meeting and will hold office for a term of two years only and shall not be re-elected for a consecutive term. They: a. Will be required to audit each year s accounts and present a report upon them to the Annual General Meeting. b. May be required by the President to audit the association s accounts for any period within their tenure of office at any date and make a report to the Committee. 32 The financial period shall be 12 months and shall begin on 1 April and end on 31 March. 33 TRUSTEE If the Association at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust. 34 The trustees as of the Association shall: a. Not be more than four and not less than two in number. 4

b. Be elected by a General Meeting of members. c. Not effect any sale or mortgage of property without the prior approval of the General Meeting of members. 35 The office of the trustees shall be vacated: a. If the trustee dies or becomes a lunatic of unsound mind. b. If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee. c. If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee. d. If he submits notice of resignation from his trusteeship. 36 Notice of any proposal remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by posting it on notice board in the Association s premises at least two weeks before the General Meeting which the proposal is to be discussed. The result of such General Meeting shall then be notified to the Registrar of Societies and the Commissioner of Charities. 37 The addresses of each immovable property, names of trustees and any subsequent change must be notified to the Registrar of Societies and the Commissioner of Charities within two weeks of the change. 38 VISITORS AND GUESTS Non-residents in Singapore may be admitted into the premises of the Association but they shall not be admitted to the privileges of the Association nor shall they be admitted into the premises more than six times in a calendar year. These visits are to be confined to not more than once in 14 days. 39 A visitors book shall be kept, in which shall be entered the names of all visitors and guests, together with the names and signatures of the members nominating them and the dates of their visits. No person shall be visitor or guest till his name has been entered in this book. 40 PROHIBITIONS a. Gambling of any kind, whether for stakes or not, is forbidden on the Association s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited. b The funds of the Association shall not be used to pay the fines of members who have been convicted in court. c. The Association shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore. d. The Association shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to, any arrangement with its members which had the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate relating to any goods or service which adversely affect consumer interest. e. The Association shall not indulge in any political activity or allow its funds or premises to be used for political purposes. f. The Association shall not hold any lottery, whether confined to its members or not, in the name of the Association, or its office-bearers, Committee or members unless with prior approval of the relevant authorities. g. The Association shall not raise funds from the public for whatever purposes without the prior approval in writing of the Head, Licensing Department, Singapore Police Force and other relevant authorities. 5

41 INTERPRETATION In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in the Rules, the Committee shall have power to use their own discretion. The decision of the Committee shall be final unless it is reversed at a General Meeting of members. 42 DISPUTES In the event of any disputes amongst members, they shall attempt to resolve the matter at an EOGM in accordance with the rules in the constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement. 43 DISSOLUTION a. The Association shall not be dissolved, except with the consent of not less than three-fifth of the total voting membership of the Association for the time being resident in Singapore expressed, either in person or by proxy, at a general meeting convened for the purpose. b. In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Association shall be fully discharged, and the remaining funds shall be distributed to other charities or Institutions of a Public Character (IPCs) approved under the Charities Act. c. A Certificate of Dissolution shall be given within seven days of the dissolution to the Registrar of Societies and the Commissioner of Charities. 44 AMENDMENTS TO RULES No alteration or addition and deletion to these rules shall be made except at a General Meeting and with the consent of two-third of the voting members present at the General Meeting, and they shall not come into force without the prior sanction of the Registrar of Societies and the Commissioner of Charities. 6