CITY OF WARRENVILLE CITY COUNCIL Minutes of Regular Meeting Held on Monday, April 7, 2014 At the Warrenville City Hall 28W701 Stafford Place I. OPENING CEREMONIES A. Call to Order Mayor Brummel called the meeting to order at 7:00 p.m. B. Roll Call Present: Mayor David Brummel, Ald. Stu Aschauer, Clare Barry, Fred Bevier, Leah Goodman, Dan Leonard, William Weidner, and Robert Wilson Absent: Ald. Kathryn Davolos Also Present: City Administrator John Coakley, Assistant City Administrator Jennifer McMahon, Finance Director Kevin Dahlstrand, Community Development Director Ron Mentzer, Police Chief Raymond Turano, City Attorney David Freeman, Treasurer Robert Johnson, and City Clerk Emily Larson C. Pledge of Allegiance D. Public Hearing: FY 2015 Municipal Budget ALD. WEIDNER MOVED, second by Ald. Leonard, to open the Public Hearing for the Fiscal Year 2015 Municipal Budget. Aye: Ald. Barry, Goodman, Weidner, Leonard, Bevier, Aschauer, and Wilson The Public Hearing began at 7:05 p.m. City Administrator Coakley stated the City is required to annually hold a public hearing prior to the adoption of the FY 15 budget. The City held several public meetings to review the budget to be adopted at the April 21, 2014, regular Council meeting. The FY 15 budget may be viewed on the City s web site at www.warrenville.il.us., and a copy is at the Warrenville Public Library.
Minutes of April 7, 2014, Regular Council Meeting Page 2 of 7 Administrator Coakley stated that in an effort to be more transparent, the FY 15 budget was made more user friendly. For example, it includes Community information, and includes the Council vision and values statements. The budget includes priorities and plans such as the Strategic Plan priorities, the plan for TIF #3, the Capital Maintenance and Replacement Plan, and proposed development of Route 56 and Route 59. Administrator Coakley reported that the City is in sound fiscal condition and the FY 2015 budget is balanced. He noted that revenues are exceeding expenses and the City s economic development efforts will sustain the economic outlook for the future. Questions may be directed to City Administrator Coakley or Finance Director Dahlstrand. Citizen Comments: Bob Siebert, Albright Court, asked what is the base dollar amount and base year for TIF #3. Finance Director Dahlstrand said DuPage County has not provided that information. Mr. Siebert asked if the base year is for 2012 or 2013 tax year. Dahlstrand said it would be for 2013. Director Mr. Siebert clarified that it would be for 2013 as of December 31, 2013. Director Dahlstrand replied that is correct. Vivian Lund, Haylett Street, thanked the Council and staff for holding the public meetings on the budget. ALD. WEIDNER MOVED, second by Ald. Leonard, to close the Public Hearing on the Fiscal Year 2015 Municipal Budget. Aye: Ald. Aschauer, Leonard, Bevier, Wilson, Barry, Goodman, and Weidner The Public Hearing closed at 7:12 p.m. II. CITIZENS COMMENTS Vivian Lund, member of the 4 th of July Committee, said the parade on July 3 rd would include 75 pieces of fire equipment from surrounding communities to honor the Warrenville Fire District s 75 th Anniversary. She appealed to everyone to welcome those who come to honor the Fire Department. She said this would be a short inconvenience.
Minutes of April 7, 2014, Regular Council Meeting Page 3 of 7 Bob Siebert, Albright Court, commented on the proposed transfer of $1 million to the Police Pension Fund, saying it would be a negative drain on the City s current economic growth. He said he had heard the City did not supply coffee to the election judges at the March 18 th General Election and he would personally donate $20 to help pay for coffee in the future. III. OFFICIALS AND STAFF COMMENTS A. Mayor Environmental Advisory Commission Mayor Brummel received a resignation from a member of the Environmental Advisory Commission. Anyone interested may call or email him at City Hall. B. Clerk C. Treasurer D. Aldermen E. Administrator Police Pension Payments Administrator Coakley said the memo dated April 7 clarifies the actions taken at the January and March 2014 Finance and Personnel Committee of the Whole meetings regarding the General Fund Balances and the Police Pension payments. Sewer Rate Increase Administrator Coakley stated the agenda included a proposed 6.4 percent sewer rate increase with no increase in the water rate. Staff and Aldermen will be working to develop an Enterprise Maintenance and Replacement Plan (EMRP) and present it along with water and sewer rates in the fall of 2014. Mayor Brummel noted that the water and sewer funds are self-supporting and expenditures must meet with revenues. F. Attorney IV. APPROVAL OF AGENDA Items to be removed for discussion: VI. F. Removed by Ald. Weidner for discussion ALD. WEIDNER MOVED, second by Ald. Leonard, to approve the agenda for the April 7, 2014, City Council regular meeting, as amended. MOTION ADOPTED VIA VOICE VOTE
Minutes of April 7, 2014, Regular Council Meeting Page 4 of 7 V. APPROVAL OF MINUTES ALD. WEIDNER MOVED, second by Ald. Leonard, to approve: A. Minutes of the March 17, 2014, City Council regular meeting B. Minutes of the March 17, 2014, City Council closed session #1, #2, #3, #4 and, #5 C. Minutes of the March 24, 2014, Finance Committee of the Whole regular meeting VI. MOTION ADOTPED VIA VOICE VOTE CONSENT AGENDA OMNIBUS VOTE A. Waive second reading and pass Ordinance No. 2833 approving site specific amendments that would allow Main Event Entertainment located at 28248 Diehl Road to install various wall signs on the south, north, and east facades, and the west section of the south facade of the leased portion of the theater building B. Waive second reading and pass Ordinance No. 2834 approving site specific amendments for wall signage, increased land banked parking, and a reduced parking setback, which together would allow Cadence Health to construct an approximately 11,268 square foot, two-story building addition on the north side of the existing Cadence Cancer Care Center located at 4405 Weaver Parkway, and install a new wall sign on the north building elevation facing I-88 C. Waive second reading and pass Ordinance No. 2835 approving the Plat of Easement for Sanitary Sewer and Water Main Extension from Emerald Green to Riverside Parkway D. Offer first reading of Ordinance No. 2832 adopting the Fiscal Year 2015 municipal budget E. Accept Finance Committee recommendation and adopt Ordinance No. 2836 engaging the Northern Illinois Municipal Electric Cooperative (NIMEC) to solicit bids from multiple power supply companies and authorizing the Mayor to execute a contract reflecting the general parameters outlined in the City s initial municipal electrical aggregation program, including 100% renewable energy and a multi-year term, not to exceed three years, with an escape clause to protect Warrenville from locking in rates above ComEd rates. F. Removed by Ald. Weidner for discussion G. Accept Finance Committee recommendation and approve a sewer rate increase of 6.4% effective May 1, 2014, make no changes to the current water rates, and direct staff to begin the formulation of an Enterprise Maintenance and Replacement Plan (EMRP) tentatively to be presented at the November 24, 2014, Finance and Personnel Committee meeting. H. Accept Finance Committee recommendation and approve a $1,000 contribution and membership in the Pension Fairness for Illinois Communities Coalition
Minutes of April 7, 2014, Regular Council Meeting Page 5 of 7 I. Accept Finance Committee and Bicyclist and Pedestrian Advisory Commission recommendation and approve a request to solicit local businesses for in-kind or monetary donations for the 2014 annual Bike Rodeo J. Approve the purchase of four Panasonic arbitrator squad car cameras off the State purchase contract in an amount not to exceed $21,540 K. Accept Mayor Brummel s recommendation and approve the appointment of Ward 1 resident Brad Hayes to fill the Ward 1 Plan Commission/Zoning Board of Appeals vacancy for a five-year term beginning on April 10, 2014 and expiring on April 10, 2019 L. Receive and file draft minutes of the Tourism and Arts Commission regular meeting held on March 13, 2014 M. Receive and file draft minutes of the Environmental Advisory Commission regular meeting held on January 21, 2014 N. Receive and file draft minutes of the Plan Commission/Zoning Board of Appeals regular meeting held on March 20, 2014 O. Receive and file approved minutes of the Board of Fire and Police Commission regular meeting held on February 25, 2014 P. Receive and file report of invoices paid up to March 26, 2014, in the amount of $48,220.21 Q. Authorize expenditures for invoices due on or before April 21, 2014, in the amount of $164,657.49 ALD. WEIDNER MOVED, second by Ald. Leonard, to approve the Consent Agenda as amended. Aye: Ald. Barry, Goodman, Weidner, Leonard, Bevier, Aschauer, and Wilson F. Warrenville Police Pension Fund ALD. WEIDNER MOVED, second by Ald. Leonard, to accept Finance Committee recommendation and authorize the transfer of an additional $1,000,000 from the general fund to the Warrenville Police Pension Fund for FY 2015.
Minutes of April 7, 2014, Regular Council Meeting Page 6 of 7 Discussion: Ald. Weidner said he does not agree with the proposals to transfer an additional $1,000,000 to the Police Pension Fund at this time. ALD. WEIDNER MOVED, second by Ald. Barry, to table this motion to the September 22, 2014, Finance Committee meeting and asked staff to create a formula for transferring funds. Discussion: Ald. Goodman asked Ald. Weidner to be more specific. ALD. Weidner said this item is not time sensitive and tabling this decision would allow Council to ask more questions and give staff time to study alternatives. Ald. Aschauer said he is in favor of the motion for two reasons: 1) the money is available in the General Fund and, 2) the money would earn interest in the Police Pension Fund that could then be invested. Ald. Barry said consideration should be given to the possible funding of projects in TIF #3 and the priority list in the Strategic Planning. She agreed with tabling to the September meeting. Ald. Wilson said he agreed with postponing the motion because there might be consequences if the money is transferred at this time. He would like to consider more options. Ald. Goodman agreed that this could be tabled and there are opportunities to pay down this debt before the deadline. Ald. Aschauer asked how much interest was earned last year. Director Dahlstrand replied that the Police Pension Fund earned 13 percent on the investments. Ald. Aschauer noted that was a fair return and better than the return in the General Fund. ROLL CALL ON THE MOTION TO TABLE: Aye: Ald. Wilson, Barry, Weidner, Nay: Ald. Leonard, Bevier, Goodman, and Aschauer Absent: Ald. Davolos MOTION FAILED Discussion: Mayor Brummel noted that the Council would always be able to consider alternate payment plans in future years. Ald. Wilson stated again that a large payment is extreme and it would be better to have long term plans. ROLL CALL ON THE ORIGINAL MOTION: Aye: Ald. Bevier, Leonard, Aschauer, and Goodman
Minutes of April 7, 2014, Regular Council Meeting Page 7 of 7 Nay: Ald. Barry, Wilson, and Weidner VII. VIII. IX. REGULAR AGENDA A. FY 2015 Budget discussion No discussion UNFINISHED BUSINESS None NEW BUSINESS None X. CLOSED SESSION ALD. BARRY MOVED, second by Ald. Bevier, to enter into Closed Session to discuss the following: A. 5 ILCS 120/2 (c) (11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent B. 5 ILCS 120/2 (c) (5) The purchase or lease of real property for the use of the public body Aye: Ald. Aschauer, Goodman, Weidner, Bevier, Wilson, Barry and, Leonard The same members returned to open session at 8:11 p.m. XI. ADJOURN ALD. WEIDNER MOVED, second by Ald. Leonard, to adjourn. MOTION ADOPTED VIA VOICE VOTE The regular Council meeting adjourned at 8:12 p.m. Approved: Emily J. Larson, City Clerk